How to write good materials for secretaries.

How to write good materials for secretaries.

For a secretary, writing materials is a basic skill, and every secretary has written a lot of materials more or less. The process of writing materials is really boring, but your own ability will improve with each material. Here I bring a secretary's experience on how to write good materials.

Among friends, when it comes to writing materials, many people are scratching their heads and sighing, which is very distressing. Some even say that they are scared and avoid it. According to my long-term experience, writing materials is really a nerve-racking and exhausting chore, but if you have fun, you must suffer first, and if you have pain, you must have fun. Fun is fun, glad you came.

Being a secretary in an office and writing materials is a basic skill, which is inevitable. If you can't write, or don't want to write, the only way is to leave the office and run away, or stay in the office all your life, only doing things that can't achieve great results or improve. Therefore, from the day you step into the office, you must learn to write materials, be in close contact with paper and pen, be inseparable, be familiar with and skilled until you are proficient in written materials and have an indissoluble bond with them. For example, at the beginning of the year, you should write a work plan; To deploy the work, we must write a leadership speech; To carry out the work, we must write the implementation plan; Investigate the situation and write an investigation report; To investigate and deal with problems, it is necessary to write inspection conclusions; To undertake a project, you must write a research paper; Exchange learning and write experience materials; Write a work summary at the end of the year and so on. Writing is for work and learning; Write for retreat and pragmatism; Writing for leaders and writing for yourself; Writing is to complete one's own task, and also to improve the graphic expression. Some people read and write, and no one reads and writes; Write if it is useful, and write if it is not. Your job is not only writing, but also writing. After writing one material, I will continue to write the next material. Write all day long, day and night, every day, every month, every year, nonstop, nonstop.

In the early 1980s, I just started to work. I was young and a junior, so I couldn't avoid the hard work of writing materials. At that time, what to write for instructions, what documents to prepare, hundreds of words, thousands of words, as long as you understand the intention, understand the situation, understand the content, three times five divided by two, scribble in one go, as long as the format is correct, the statement is clear, and the meaning is clear, it is still simple and easy to do. However, if a provincial work conference is held, special work, special investigation and analysis, leaders' speeches, work summary, experience materials and research reports are fully deployed. , both theoretical guidance and practical operation; There are both principle requirements and specific arrangements; It is necessary to point out the problems, analyze the reasons and put forward improvement measures; We should not only sum up our achievements, but also talk about our experience and put forward our direction and tasks. It is difficult to write a manuscript with thousands of words and tens of thousands of words. Often time is tight at this time, it takes two or three days, or even shorter time to complete, and it is forced to go to Liangshan. I want to work day and night, work all night, for hours, more than ten hours, or even days, shut myself in the room, cut off from the outside world, read documents, turn over materials, bury myself at my desk, think hard, and rack my brains to write square Chinese characters on the manuscript paper one by one. I often forget to eat and sleep for writing materials. I pull one manuscript paper after another, blue ink sucks one tube after another, cigarette butts are thrown one after another, and tea is drunk one after another. My handwriting is sour, my back hurts, my legs are numb, and my ass is sitting with a fever. I'm so tired that I don't look like a person. Finished, to the section chief; The section chief read it, changed it and gave it to the secretary; The secretary read it, changed it and gave it to the director; The director read it, changed it, and reported it to the leader; The leaders read it, approved it, put forward their opinions, and went back the same way. In my hands, I dare not delay, but fight all night, adjust, supplement, modify, deliberate repeatedly, deliberate again and again. If you think it's ok, just empty the manuscript and copy it into the original. According to the original procedure, it will be submitted to the next level for review and modification until the leader is satisfied. When things go well, you do it once or twice. When things don't go well, it takes three or four times, or even more. It is a mental and physical overdraft, which makes you exhausted and exhausted, but you can't recover for a long time.

On the other hand, when I saw the words I had worked so hard to pile up, they turned into rich and magnificent manuscripts, printed into a lot of new and neat materials with ink fragrance, and were held in the hands of many people. The leaders smiled brightly for this, and I was relieved, and the heavy shackles on my body were finally removed. I can't help secretly feeling a feeling of comfort and joy, just like drinking a can of honey, I am extremely happy.

In this way, day after day, year after year, write, write, write again and again. Bitter joy, bitter joy, bitter joy, bitter joy, bitter joy, bitter joy, bitter joy, bitter joy, bitter joy is endless. I wrote a lot, read a lot, got used to it, and used it smoothly. I know everything and I'm familiar with it. My writing ability, thinking ability, problem analysis and problem solving ability and work level have all improved a lot.

Later, after working for a long time, I was old in seniority and high in status, so I was on top. In addition to a temporary interest, I wrote some articles about my own experiences and feelings, published them in relevant newspapers, practiced calligraphy, raised my heart, and made a vanity. In addition to earning royalties, I left some paperwork at the scene to my family, and I didn't want to get stabbed myself. Review the writing plan and outline, take a look at the manuscript after it comes out, circle it and put forward suggestions for revision, which saves a lot of brain and energy to work overtime and stay up late to gain time and physical strength.

Over the years, I have always insisted on one thing, that is, I will hold or participate in any meeting, especially the meeting organized and presided over by myself, which requires my speech and speech. No matter how rich the content is and how long it takes, I will not ask my subordinates to write a manuscript or print and distribute the speech materials at the conference. It's not that I flatter myself, show off myself and pretend to pursue any good writing style, style or style. It's that I'm not used to and don't want to mechanically read what others have written and printed in public. On the one hand, I feel awkward, on the other hand, I really don't like it. I don't want to say it, but I don't want to say it in the manuscript. I couldn't control the time and screwed up the meeting. Of course, since we have to talk, especially the deployment and mobilization of some important work, we should not take it lightly and perfunctory. Before the meeting, according to the work requirements, the purpose of the meeting and the content to be talked about, after careful thinking, carefully draw up the outline of the speech, one, two, three, four and several major issues; Under the big topic, write down the points or levels of A, B, C and D in your notebook and keep them in your mind. For those particularly important spirits, principles and contents, it is necessary to quote the original words of celebrities and leaders, legal documents, typical cases at home and abroad, relevant materials, etc. , and record them in detail on another card or paper for use when speaking. When speaking or speaking, we should not only open our hearts, let go of our chatterboxes, talk freely in Kan Kan, narrow the distance with the audience, and enliven the atmosphere of the venue, but also stick to the theme, master the rhythm, be clear in logic, learn from others, be well-founded, and be flesh and blood, so that the information conveyed and the content released can be deeply rooted in the hearts of the audience. Too much practice makes perfect, and it is easy to do. Once you start talking, it's like the water of the Yellow River gushing, pouring down a thousand miles, without restraint, without redundancy, without leaving anything behind. Listening under the stage, you are satisfied. My subordinates recorded my speech, edited it a little, and the result was a good article, which gained unexpected gains!

At this moment, I suddenly remembered an old saying:? The edge of the sword comes from sharpening, and the fragrance of plum blossoms comes from bitter cold. ? Isn't that my experience in writing materials?

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