How to plan large-scale meetings with mind mapping?

Not long ago, I was invited to participate in the referee work of the first internal staff mind map final organized by the talent development department of Quanfeng Group. As can be seen from their competition works, the contestants are all mind mapping enthusiasts in actual combat, and mind mapping is widely used in all aspects of their work. One of the contestants used a mind map to retell the annual meeting of the enterprise that her department was just responsible for organizing. Judging from everyone's feedback, the annual meeting was very successful and there was no lack of new ideas.

So how can we organize a large-scale meeting/activity? Let's share with you the specific practical steps.

Step 1: Determine the scope of the meeting.

Just like when solving a problem, you must first confirm what the problem is, and you must confirm the organizational scope of the meeting. Is it an annual meeting, a customer appreciation meeting, an industry celebration, or a marketing meeting ..... If you are the organizer of the meeting, you should confirm with your superiors.

Step 2: Define the purpose of the meeting.

Compared with categories, the purpose is more concentrated. What is the purpose of this meeting? This question is crucial. If the purpose is different, the organization mode is different, and the purpose is not clear, there will be a joke about meeting in a luxury hotel with the theme of "* * * overcoming difficulties". If it is a marketing meeting, it is necessary to determine quantitative goals.

Step 3: Refine the theme of the meeting.

Around the purpose, the catchy, easy-to-remember and powerful theme language is refined, so that people can understand the scope of the meeting at a glance and clarify the purpose of the meeting.

Step 4: Find out the key to success.

This step, in fact, in the process of confirming the purpose and refining the theme, many ideas will come out. It is important to find, refine and confirm the key to the success of the meeting around the purpose: time, place and participants. ....

Step 5: Draw up the meeting procedure.

When the purpose of the meeting is clear, the theme is clear and the focus is clear, it is much easier to formulate the process. Just take time as the axis and arrange and combine the contents according to the purpose of the meeting. If something is particularly important or relatively complex, you can make a sub-process according to the previous steps.

Step 6: Sand table simulation deduction

In chronological order, the whole activity is deduced by imagination or on-site simulation, and each link is increased or decreased around the purpose.

Step 7: Modify and improve the final decision.

Plans can never keep up with changes, so although you can only use one activity plan, you must never prepare only one.

Planning a meeting is a process of thinking stimulation and arrangement. There is no strict boundary in the whole process, and the content of the previous link is often interspersed with the content of the next link. But one thing cannot be changed, that is, after understanding the purpose, we must closely focus on the purpose. This seems to be a simple requirement, but it is not easy to do. However, if the mind map is introduced into the planning meeting, the discussion will be better and even achieve unexpected results. What role does mind mapping play in these steps? Please see the next breakdown.