Punctuation marks that cannot be used in official document titles

The Measures for Handling Official Documents of State Administrative Organs stipulates: "Except for the names of laws and regulations and books, punctuation marks are generally not used in titles". In fact, in the practice of official document processing, pauses, book titles, brackets and quotation marks frequently appear in official document titles, which are sometimes unavoidable. Here are some examples to talk about the skills of dealing with punctuation marks in official document titles.

First, the title of the book

According to the provisions of the Measures for Handling Official Documents of State Administrative Organs, when the names of laws, administrative regulations, local regulations, autonomous regulations, separate regulations, the State Council departmental regulations and local government regulations appear in the title of official documents, the book titles shall be added; When the names of documents such as instructions, reports, plans, opinions, regulations and decisions that have been approved (forwarded and issued) appear in the title of official documents, they are not added with book titles, such as the Notice of the People's Government of Fujian Province on Approving the Report of the Ministry of Finance on the Pilot Work of Changing Rural Fees into Taxes, the Notice of the Ministry of Commerce on Printing and Distributing Supplementary Provisions on the Further Development of Border Trade, and the Notice of the General Office of the People's Government of Fujian Province on Forwarding the Reform Plan of the Department of Science and Technology. However, there are also some special circumstances, such as the Notice of the General Office of the People's Government of Fujian Province on Doing a Good Job in Assembling Contributions of Fujian Provincial Records and Prefectures, in which "Fujian Provincial Records and Prefectures" must use book names.

Second, quotation marks

Just as some book titles must be used in titles, sometimes quotation marks must be used.

Example 1: Notice on Carrying out the Acceptance Work of "Two Bases"

Example 2: Report on the Implementation of "Green Certificate Project"

The "two basics" have a specific connotation, which is a high summary of the basic realization of nine-year compulsory education and the basic elimination of illiteracy among young people. It belongs to a specific reference and must be placed in quotation marks to play the role of emphasis and prompt; "Green Certificate Project" is an intuitive summary based on the content and characteristics of rural family technician training, which is rich in content, so quotation marks must also be used. Similar situations are not uncommon, such as "863 Plan", "March 8th Women's Day", "September 8th CIFIT", "One Control and Two Guarantees" and so on. The reason for using quotation marks is generally to mark a special concept or abbreviation so that readers can understand that the word has a special meaning. However, the use of quotation marks in the title of official documents should also be cautious, because quotation marks are more conspicuous than other punctuation marks in the title. If possible, it is recommended to use them as little as possible or not.

Three. parentheses

Although it is rare to encounter brackets in document titles, some situations are worth noting.

Example 1: the State Council's motion on submitting the Trademark Law of People's Republic of China (PRC) (Draft) for deliberation.

First of all, to be sure, it is necessary to use the title and brackets in this title. The problem is that the relationship between the title and brackets needs to be discussed. I think "(Draft)" is a footnote of People's Republic of China (PRC) Trademark Law, that is, the trademark law submitted for deliberation is not a written law in a strict sense, but a draft. As a footnote to the Trademark Law, "(draft)" must not only be indicated in the title, but also because there is "(draft)" here.