How power companies implement 5S management

5S preparation phase

The preparation phase includes 4 steps

1. Obtain the commitment and preparation of senior leaders

(1) Convene a mobilization meeting

Convene an open meeting, where the top leader expresses his determination to implement 5S activities to all employees as the company's annual meeting important experience activities. The company's top leader, the chairman or general manager, must clearly announce the purpose and necessity of 5S implementation to employees. Doing this may be very useful, as it can unify the ideas and values ??of all employees within the company as much as possible. When giving examples, try to use some specific facts from your own company, so that employees will be more likely to complain.

(2) Conduct a small-scale 5S drill

In order to impress everyone, you can conduct a small-scale on-site 5S drill (such as throwing away unnecessary items in the venue , conduct a general cleaning, organize their respective drawers for five minutes, etc.).

2． Establish a 5S promotion committee and select event venues

●Establish a 5S promotion team to be responsible for internal and external liaison work.

The group format must be integrated with the company’s management system. This 5S promotion or promotion committee must have an office for external or internal liaison. It is integrated with the company’s management system. .

●Choose a fixed place as the center of 5S promotion activities, or call it the 5S promotion activity headquarters. It must not be allowed to become a guerrilla. Every employee should feel the promotion of 5S and occupy a ten-cent share of the place. an important position.

3.5S promotion of planning

●Planning must be fully prepared. Planning the implementation of 5S requires formulating incentive measures and implementation plans. The implementation team first develops a draft and evaluates the effectiveness. It is then handed over to relevant personnel for discussion and finalization, and even certification. The work items, time, and person in charge must be clearly stated for easy tracking.

●In the process of promotion planning, you can find a professional consulting company or consulting agency to provide professional consultation and guidance for 5S promotion activities.

●Planning 5S activities should be based on the actual situation of the enterprise and plan relevant specific activities to stimulate morale and enhance results.

4. Publicity and momentum, education and training

(1) Leaders must lead by example

Case

The author once visited a company, a Japanese company. There is a Japanese old man in the company, a very lovely and affable elder. He is the factory director of the company. He has never shied away from his responsibilities. Everyone in the company respects him very much. This old man has a very good habit and is very tidy. Even if it is a small scrap of paper on the ground, he will bend down to pick it up. If the staff dining room is crowded, he will take it from the hands of the staff. He personally prepares meals for employees, and one thing he often says to employees is "Thank you for your hard work!" These all show his accomplishments.

Therefore, a leader’s role model is better than words, and everyone will follow him heartily.

(2) Use various publicity methods and tools

Generally, when promoting 5S activities, there are several tools that can be used:

◆Use internal company publications to promote and introduce 5S.

◆ Vigorously promote the essentials of 5S activities through internal company publications.

◆Hold 5S essay, poster, slogan, and design competitions.

◆Paste purchased or self-made 5S posters and slogans on site.

◆ Define a 5S month every year, or set one day in each month to be called 5S Day. Regularly carry out 5S strengthening or re-education, visit some advanced factories with excellent performance, or attend press conferences to learn from Others’ advanced experience.

◆Use fixed-point photography to regularly take pictures and track the poor areas or blind spots in 5S until they are improved.

◆Cooperate with the promotion of other activities.

◆The leader should inspect the entire factory site regularly or irregularly, so that employees can feel that the leader pays attention to the 5S activity, and employees can also feel that they are valued.

◆Convene results presentation or report meetings to publish outstanding examples and praise advanced units and outstanding individuals.

(3) Promote "5S Day" activities

Determine a certain day as 5S Day and choose a theme to carry out on "5S Day", the effect will be particularly good.

For example: the first 5S day - sorting

You can use one sentence, individuals throw away unnecessary items 5 minutes before leaving get off work, or items need to be returned to the warehouse. This is An important event that must be held every week. You can set a day called 5S day, and determine a theme for each 5S day.

The second 5S day - rectification.

Name each item and determine its location, which is called organization.

The third 5S day - cleaning

For example, a certain day in the third week is designated as 5S day, and 5S cleans on this day, which is called general cleaning.

The fourth 5S day - Cleaning

It is the management of vision and transparency, so that everyone can see at a glance that people in each position or each operator have their surroundings The items are sorted, straightened and cleaned to meet the cleanliness requirements.

The fifth 5S day - Self-cultivation

This day is an evaluation activity day for self-examination or introspection, a top-down educational training. 5S training must first eliminate the obstacles to the awareness of all employees, that is, make every employee deeply feel that promoting 5S is to enhance the company's image, improve quality, and eliminate waste.

(4) Top-down education and training

Emphasis on letting everyone do their own thing and determine their own way to solve problems. Therefore, in 5S activities, it is necessary for training personnel to be able to formulate and implement their own plans. Announcing performance-improving activities at department-wide or company-wide meetings also falls under the scope of training. The person who is responsible for implementing 5S activities must come to the site to provide guidance and use practical techniques to guide. For the person to be guided, first show it to him, then ask him to do it for you to see, and finally provide guidance through observation. This confirms how well the employee understands the first step. The first time you watch me do it, the second time is after watching me do it, you do it yourself, see how you do it, and then give guidance.

Implementation evaluation phase

The implementation evaluation phase includes 2 steps:

1. Promoting 5S locally

Promoting 5S locally is divided into four stages:

(1) On-site diagnosis

Before promoting 5S, it must be based on the basics of 5S It is required that the company's on-site diagnosis and review be carried out. Through on-site diagnosis, the overall level of the company can be grasped more objectively.

The 5S level of the company:

◆What are the strengths?

◆What are the weak links

◆What are the implementation of 5S? Where is the difficulty level.

After the on-site diagnosis of partial implementation of 5S, the second stage is to select the model area.

(2) Select a model area

After comprehensive diagnosis, combined with the entire 5S implementation plan, select a model area and concentrate on improvement, such as selecting a workshop, A team or a machine storage department that concentrates its efforts on completing 5S is called a selected model area. As the saying goes, the power of role models is infinite. Improve the model area first, and then expand to other areas after achieving certain results.

There are two advantages to selecting a model area:

◆Concentrate all the elites and forces so that improvements can be carried out at a higher level, so as not to lose sight of one thing and lose another.

◆Facts are the most convincing. They can reduce everyone's resistance to improvement, eliminate everyone's doubts, and enable all employees of the company to actively participate and improve wholeheartedly.

Several factors need to be considered in the selection of the model area:

◆Have certain representativeness.

The selected projects are outstanding in the company and have certain representativeness.

◆Ease of implementation.

If it is too easy, it will not promote and inspire; if it is too difficult, if it cannot be done, it will make everyone lose confidence and even become a laughing stock.

◆Projects with greater impact and longer term should be given priority.

For example, projects related to customers and projects to prevent leakage and contamination.

◆Projects with educational promotion significance and projects that require coordinated promotion by multiple departments.

For example, sorting out defective machines, changing the layout of logistics and workplaces, or even improving results, where improvements can be seen intuitively and easily, these are all considerations in selecting a model area.

(3) Implement improvements

When improving the model, attention should be paid to retaining direct data as data intelligence.

◆You can take photos or videos of the situation before improvement.

◆Basic data (space, area, amount, quantity, number of people, etc.).

◆Basic process.

◆Key issues (photographed or recorded).

◆The whole idea and process of improvement and maintenance.

◆The final result is the improvement.

In order to confirm the effect in the next step, detailed first-hand information must be provided. In addition, the entire process of sample improvement must be carried out according to the plan. When there is a big discrepancy between the plan and the implementation, the promotion organization should convene relevant personnel to conduct a review, discuss response measures, and revise the plan if necessary.

(4) Confirmation of effects

Effect confirmation is a process of summary inspection, evaluation and reflection. It is divided into four aspects and has four functions.

◆ Summarize experience, carry forward achievements, overcome shortcomings and correct deviations, and improve management work. It can even be carried out efficiently after smooth improvement.

◆Through the analysis and evaluation of preliminary work, the merits and demerits can be distinguished, which is conducive to unified understanding and mobilizing everyone's enthusiasm. 1/8 Deal with the remaining problems, reduce the adverse effects, and clear obstacles for follow-up work.

◆Be fully prepared in terms of organizational resources, experience and methods for subsequent work to ensure a good start.

2． Comprehensive promotion

When the facts are clarified, it is necessary to proceed to the steps of comprehensive promotion of 5S. 5S activities can be comprehensively promoted according to the requirements of 5S.

(1) Regional responsibility system, standardize the content of 5S and make it the job responsibility of employees

The content of 5S should be specific to the department and workshop production site, and should be described in detail content. For example, tidying items, sweeping, cleaning parts and methods, etc. Each employee knows the content of his or her 5S activities and knows 5W2H. That is:

WHY: Why to do it

WHERE: Where to do it

WHAT: What to do

WHEN: When to do it

WHO: Who will do it

HOW: How to do it

HOWMUCH: And to what extent

Responsible area monthly They all insist on cleaning. The cleaning scope includes the team management area, the main and secondary roads of the workshop, and the removal of processing waste. The cleaning task can be completed in 30 minutes.

(2) Develop evaluation criteria

Develop a 5S review worksheet as an evaluation criterion so that everyone can compete in a friendly and not too nervous way.

(3) Evaluation and supervision

It is promoted through inspections, inspections, and mutual inspections. Inspections refer to the 5S Promotion Committee inspecting various workplaces and pointing out problems related to 5S activities. , the inspection is a top-down inspection, with factory leaders inspecting the workshop, the workshop leader inspecting the team, and the team then inspecting individuals and groups, at all levels.

Four major steps to implement 5S management

There are several points to note during inspections:

① There must be a standardized inspection form.

② The inspection results should be given with grades or scores. The scores should be combined with incentives and supplemented by corresponding material incentives, such as salary increases or honors.

③Self-inspection is to send the corresponding evaluation form to the individual. The operator will review and fill in the evaluation form regularly or irregularly. Through self-inspection, the individual's shortcomings in 5S work can be discovered. Where necessary, make improvements in a timely manner.

④Mutual inspection means that employees within the team conduct mutual inspections based on the evaluation form, and then fill in the inspection results. The mutual inspection process can not only discover the shortcomings of the inspected person, but also discover the strengths of the inspected person. and my own work, and then study and improve seriously.

5S activities are mainly reflected in this kind of independent and conscious evaluation. Inspection and evaluation should be gradually carried out from top to bottom, and then transition to the stage of mutual inspection and self-inspection, and the mentality of coping with inspections should be transformed into Competition and mutual evaluation.

Four major steps to implement 5S management

(4) Organize 5S evaluations and competitions, and formulate specific and qualified evaluation benchmarks

Especially when departments When the congenital conditions of employees are different, the evaluation benchmarks should not be the same, so it is best to combine the evaluation with the salary assessment, so that employees will be more proactive in focusing on the key points of the inspection.