Pre-sales tool-5 document writing specification in the process of scheme preparation

this paper mainly describes the standardization of numbers, symbols, formats and common vocabulary in project document writing before sale, so as to improve the standardization and quality of document writing.

1.1 simplified Chinese characters officially promulgated and implemented by the state shall be adopted in Chinese, and non-standard Chinese characters such as abolished traditional Chinese characters and variant Chinese characters shall not be used except for special needs.

1.2 the usage of punctuation marks should be based on GB/T 15834—1995 Usage of Punctuation Marks.

1.3 the usage of numbers should be based on GB/T 15835—1995 "regulations on the usage of numbers in publications".

1.4 the quantity and unit shall strictly comply with the provisions of GB 31 ~ 312-93 on quantity and unit.

2.1.1 All articles should have headline, body, signature, written date and other parts; If the text is multi-page and divided into chapters, there must be a table of contents.

2.1.2 Composition of scheme articles: headline, signature (unit), date of writing, table of contents, body content and appendix.

2.1.3 composition of report articles: headline, body, signature and written date.

2.1.4 composition of articles: headline, signature, abstract, keywords, English abstract and English keywords, table of contents, body (preface, body content, notes, references, appendices, thanks), and foreign language translation.

2.1.5 composition of letter articles: title, greeting, body, eulogy, signature and written date.

2.1.6 notice articles are composed of headline, opening remarks, main body, conclusion, signature (issuing authority) and written date.

2.2.1 each word in the text occupies one space, and punctuation also occupies one space.

2.2.2 You need to indent the position of two Chinese characters at the beginning of each paragraph (don't put spaces in front of the paragraph instead of indenting when inputting); A period is required at the end of the paragraph.

2.2.3 The name and author of the work should not appear in the text.

2.2.4 there is no word "finished" at the end of the work.

2.3.1 article headlines should be arranged in the center, and the font size is different from the text, and the font is different from the text.

2.3.2 headlines can be single-line headlines or double-line headlines.

2.3.3 When there are many words in the headlines, they can be arranged in rows; Pay attention to the integrity of the meaning before and after the branch, and still require the middle arrangement when the branch is arranged.

2.3.4 double-line headings include a main heading and a subtitle; Subtitle font size is small and main title; Subtitles should be written immediately under the main title, with no blank lines in the middle. Subtitles should begin to write dashes under the third word of the main title. Align with the first Chinese character of the subtitle after line break.

2.4.1 The signature can be an individual or an organization.

2.4.2 Articles such as schemes and papers, with signatures placed under the title, occupy one line; The signature is centered corresponding to the title; The signature is two words, one of which should be blank.

2.4.3 Articles such as reports, letters, notices, etc. shall be signed at the end of the article and occupy one line before the written date; The signatures are arranged on the right; The signature is two words, one of which should be blank.

2.4.1 scheme articles, the written date is placed under the signature, accounting for one line; The written date is centered with the signature; The font size of the written date is the same as the signature.

2.4.2 For articles such as reports, letters and notices, the written date is at the end of the article, after the signature, accounting for one line; Arranged on the right corresponding to the signature; The font size of the written date is the same as the signature.

2.4.3 The written date is usually written in lowercase Chinese characters; The year is expressed in Chinese, such as "August 26".

note: the "○" in the middle of the year cannot be written as a long Arabic numeral "" or an English full-width character "o", but should be written as a circle "○" (generally, you can choose from "special symbols" or "geometric symbols" in the Insert column of word, or you can just choose "date and time" directly in the Insert column).

2.6.1 articles are divided into items, and the following types are commonly used:

2.6.2 Sequence codes can be added with brackets, square brackets, circles, etc. The sequence code can cooperate with the compilation, chapter and section; Sequence code can be matched with pause, comma, aligned ink dot, etc.

2.6.3 Punctuations used in conjunction with sequence codes include pause, comma, and aligned ink dots.

2.6.4 Chinese characters and heavenly stems and earthly branches sequence codes (I, II, III, A, B, C, etc.) should be followed by a pause, namely "I," "II," "III," "A," "B," "C,".

2.6.5 Arabic numerals, Roman numerals and Latin letters should be followed by aligned dots (solid dots), namely "1.", "2.", "3." or "a.", "b." and "c.".

2.6.6 If the sequence code is bracketed, such as (1), (2) and (3), no punctuation marks are added.

2.6.7 circled sequence codes (①, ②, ③, etc.) must be used in the same natural paragraph without punctuation.

2.6.8 in the text, at the beginning of the sequence code, two spaces should be left to write; When there is a title, write the title one word after the sequence code, and write the specific content on another line; When there is no title, leave a space after the sequence code before writing the specific content.

2.6.9 See "2.6 Multi-level Title Writing" for the specification of the matching use of sequence codes and hierarchical titles.

2.6.1 when ordinal numbers (first, second, first, second, first yes, second yes, third yes, on the one hand, on the other hand, etc.) is used to indicate the order, ordinal numbers can be followed by a comma or directly connected without punctuation.

2.7.1 The text title includes the title sequence code and the title, and * * * occupies one line.

2.7.2 The title should accurately reflect the content of the article, with fluent sentences and no typos;

2.7.3 The title text should be concise and the length should not exceed 2 words as far as possible; Try to omit punctuation marks in the title; Abbreviations should be avoided when it comes to place names and unit names; Try not to use English as the title, but you can use English abbreviations or item names, such as SOA, GIS and Oracle.

2.7.4 There are two types of text title sequence codes, namely, hierarchical sequence codes for humanities articles and hierarchical sequence codes for scientific articles.

2.7.5 first, the hierarchical sequence codes of humanities articles (reports, letters, notices and other articles) are arranged as follows:

2.7.6 The hierarchical sequence codes of humanities articles should be written in two spaces from the left or aligned in the middle.

2.7.7 Secondly, the hierarchical sequence codes of scientific and technological articles (articles of schemes, papers, etc.) are all numbered consecutively with Arabic numerals, and the numbers of different levels are separated by dots (that is, dots are added to the lower right corner of the numbers). Finally, there is no punctuation after the numbers, such as "1", "1.1" and "1.1.1" .... Write the title with one space after the sequence code.

note: in daily use, either they don't match (such as "1", "2" and "3" followed by pause ",or they are misplaced (such as" 1 ","2 "and" 3 "instead of" 1 ","2 "and" 3 ").

2.7.7 punctuation marks cannot be used at the end of the first-level title.

2.7.8 The hierarchical sequence code of humanities articles, at the end of the second-level and third-level titles, is generally not punctuated if it is aligned in the middle; If the second and third-level titles are shortened by two boxes, you can add a period.

2.8.1 The first sentence of a natural paragraph is used as the title, and ordinal numbers such as "first", "second" or "first" and "second" are often used as the beginning of the first paragraph.

2.8.2 ordinal numbers can be separated from sentences or continuous; Commas should be used when dividing, that is, "first," "second," "first," "second," and so on.

a period can be added at the end of the first topic in paragraph 2.8.2; If you don't add a period, you can leave a blank space between the first topic of the paragraph and the content of the official document after it.

2.9.1 the contents of the table of contents include table of contents title and title index.

2.9.2 The title of the table of contents is "Table of Contents", which is arranged in the center at the top of the page; There can be a blank space in the middle of the word "directory".

2.9.3 the contents of the directory correspond to the title of the text, forming an index of the title of the text; Each row of directories corresponds to a title of the text, and each level of directories corresponds to a first-level text title, at most to a third-level title.

2.9.4 each row of the table of contents includes the table of contents title and page number; The title of the directory is written in the same way as the text and sequence code corresponding to the title of the main body, and the top box on the left side is written; All page numbers shall be Arabic numerals, aligned on the right side of the page, and connected with the title of the table of contents with a dot "………", with both ends aligned.

On January 1st, 1987, state language commission and other seven units jointly issued the Trial Provisions on the Usage of Numbers in Publications, which required the use of Chinese characters and Arabic numerals in a unified style. The general principle is: "Arabic numerals should be used wherever they can be used properly." In special circumstances, you can be flexible, but you should strive to maintain relative unity. " On November 21, 1993, the General Office of the State Council issued the revised Measures for Handling Official Documents of State Administrative Organs, which stipulated that "Arabic numerals should be used for figures in official documents, except for writing time, ordinal numbers of some structural levels, and figures used as morphemes in words, phrases, idioms, abbreviations and rhetorical sentences". By comparing the two, we can understand the specification of digital use and the special requirements in official documents.

3.1.1 The century, year, month, day and time of the Gregorian calendar should use Arabic numerals, for example, in the 198s, at 7: 3 on January 1, 1987; The year of the Republic of China and the year of Japan also use Arabic numerals, for example, 38 years of the Republic of China (1949) and 2 years of Showa (1945).

note: the year cannot be abbreviated, for example, you can't write for 8 years in 198. Chinese characters are used in the historical calendar of the Xia calendar and China before the Qing Dynasty, for example, the fifth day of the first month, the forty-fourth year of Qin Wengong (722 BC).

3.1.2 The date of writing is usually written in lowercase Chinese characters.

3.1.3 On the usage of "month and day" in special nouns. If January, November and December are involved between the month and the day, ""(interval sign) should be added and quotation marks should be added to avoid ambiguity, such as the "December 9" movement and the "November 17" instruction. If October is involved, you can also use "1", such as "112", without adding ". The abbreviations of events or documents and other phenomena, such as the May 4th Youth Day, the September 13th Incident, and the National Day, can be used without quotation marks and "".

3.1.4? When the day of the month is expressed in Arabic letters, add ""(space sign) in the middle, instead of "."(aligned ink dot), as in October 1, 1999.

3.2.1? Counting and measurement (including positive and negative integers, fractions, decimals, percentages, divisors, etc.), using Arabic numerals. For example, 415,23, -25, l/16, 4.5 times, 34%, 18, kilometers, 4, grams, 2 billion, 455, yuan, 5 years old, 12 months, 125 species, etc.

note: when writing a numerical value, the context should be taken into account. It is not a single digit that appears in a group of numbers that represent scientific measurement and statistical significance. Chinese characters can be used. For example, one person, three books and six pieces of advice have been read nine times.

3.2.2? For figures with four or more digits, the internationally accepted three-digit subsection method should be adopted, and the section should be half an Arabic numeral. Non-technical professional books can be divided into sections, and the subsection with ","does not conform to international standards and national standards and should be abolished.

3.2.3? A multi-digit written in Arabic numerals cannot move.

3.2.3? Scores in humanities articles are generally written in Chinese characters.

3.3.1 The edition number, volume number and page number in citation annotation should use Arabic numerals, except that the ancient books should be consistent with the edition. For example, * Marx and Engels: * * Manifesto of the Productive Party, Complete Works of Marx and Engels, Volume 4, People's Publishing House, 1st edition, 1958, p. 493.

3.3.2? Numeric morphemes constitute stereotyped words, phrases, idioms, abbreviations or rhetorical sentences, which are written in Chinese characters. For example, Uniform, Ten Drops of Water, Trilobites, Eight-Nation Alliance, the October Revolution, the 25,-Li Long March, the May 4th Movement, the Second Commercial Bureau and the First Secretary are 18, miles apart.

3.4.1 two adjacent numbers (one, two ... nine) are used side by side to indicate approximate numbers. They should be written in Chinese characters, and don't separate them with a pause. Such as: 23 Li, 45 families, 6-7 tons, 45-6 years old, 7-8 species, 17,8 yuan, nine times out of ten.

3.4.2? When two adjacent numbers are used together, sometimes they are not approximate numbers, but an abbreviated form with a pause in the middle. For example, in the first and second grades of junior high school, in the sixth and seventh factories of Guomian, in August and September, they retired to the second and third lines.

3.4.3? Avoid the unclear concept of time. Such as "before last month" and "after next year".

3.5.1? Twice as much as in the past, that is, one in the past and two now; Twice as much as in the past, that is, one in the past and two now; It has tripled, that is, it used to be one, and now it is three, and it has tripled, that is, it used to be one and now it is three.

3.5.2? Exceeding 8%, that is, it was originally 1, but actually reached 18; Reduced to 8%, that is, the original 1, and now it only reaches 8; It has decreased by 8%, that is, from 1 to 2 now,

3.5.3? You can't use the expression "reduce by times" or "reduce by times", only "reduce by a few percent" or "reduce by a few percent".

Punctuation marks are auxiliary symbols of written language and an organic part of written language, which are used to express pause, mood and the nature and function of words. The use of punctuation marks should be strictly in accordance with GB/T 15834—1995 Usage of Punctuation Marks.

there are 16 commonly used punctuation marks, which are divided into two categories: dot and label.

The function of the dot is to punctuate, which mainly indicates the pause and tone when speaking. The dot is divided into the dot at the end of the sentence and the dot in the sentence. The dot at the end of the sentence is used at the end of the sentence, including a period, a question mark and an exclamation point, indicating the pause at the end of the sentence and the tone of the sentence. The dot in a sentence is used in a sentence, including comma, pause, semicolon and colon, indicating various pauses in the sentence.

The function of labels is to indicate, mainly indicating the nature and function of sentences. There are nine commonly used labels, namely: quotation marks, brackets, dashes, ellipsis, bullets, hyphens, intervals, book titles and proper titles.

year number 4.2.1