Civil service interview: You are asked to organize a meeting. How to improve the efficiency of the meeting?

If I organize a meeting, I must first clarify the purpose, significance and tasks of the meeting, and determine the theme and topics of the meeting.

The first step is to formulate a thorough and detailed meeting plan. Be clear about where the meeting will take place. Determine the start time and duration of the meeting, the time and place of the meeting, notify participants in writing or by phone, make a budget for the meeting, and prepare relevant meeting materials.

The second step is to make the plan, communicate with colleagues, make revisions, submit it to the leader for approval and listen to the leader’s opinions.

The third step is to arrange the venue, put up slogans, banners, etc., arrange seats, implement logistics and security work such as vehicles, food and accommodation, and pay attention to safety.

The fourth step is to clarify the agenda of the meeting, determine the meeting host and speaker, and implement it as planned.

Finally, do a good job in reporting the news of the meeting, summarizing the meeting, distributing meeting minutes, and supervising the implementation of the spirit of the meeting.