What is the complete process of bidding and tendering? What are the requirements?

What is the complete process of bidding? In the construction industry, bidding is a complex transaction method. Whether you are in a construction unit, a bidding agency or a construction unit, you may only participate in one link of the bidding activity, so the complete process of bidding work What is it like? What are the requirements? Come and take a look with the editor!

1. Preparation work of the tenderer

1. Project establishment

(1) The main contents of the project proposal submitted include: the necessity of the investment project, the proposed Preliminary assumptions about the construction scale and construction location, preliminary analysis of resource conditions, construction conditions, and collaborative relationships, investment estimates and fund-raising assumptions, and preliminary evaluation of the economic and social benefits of the overall project schedule.

(2) Prepare project pre-feasibility study and feasibility study report and submit the main contents including: corresponding national and local policies, the unit’s existing construction conditions and construction needs; the feasibility and necessity of project implementation feasibility; market development prospects; technical feasibility; feasibility of financial analysis; benefit analysis (economic, social, environmental), etc.

2. Application for construction of construction projects

The tenderer shall register and apply for construction with the construction administrative department of the Engineering Trading Center with the approval documents such as project approval.

3. Construction unit bidding qualifications

(1) Have a business location and corresponding funds to engage in bidding agency business

(2) Have the ability to prepare bidding documents and Corresponding professional forces for organizing bid evaluation

(3) If the bidder is not qualified to organize the bidding on its own, the tenderer has the right to choose a bidding agency on its own and entrust it to handle bidding matters. No unit or individual may designate a bidding agency for the bidder in any way.

4. Apply for a transaction certificate

The tenderer shall apply for transaction registration at the Engineering Trading Center with the construction registration form.

2. Preparation of pre-qualification and bidding documents

1. Preparation of pre-qualification documents

Contents of pre-qualification documents: pre-qualification application letter, legal representative identity Certification, power of attorney, applicant’s basic information statement, financial status statement in recent years, similar projects completed in recent years, ongoing and newly undertaken projects, litigation and arbitration that occurred in recent years, and other materials.

2. Preparation of bidding documents

(1) Contents of bidding documents

Tender announcement, bidding invitation, instructions to bidders, bid evaluation methods, contract terms and Format, bill of quantities, drawings, technical standards and requirements, bidding document format.

(2) Things to note when preparing bidding documents

1) Clarify the document number, project name and nature;

2) Bidder qualification requirements;

3) Time for sale of documents;

4) Method, place and deadline for submission of bidding documents. The bidding documents should specify the method of submission of the bidding documents, whether they can be mailed or telexed. Where and when the bid documents should be delivered.

3. Requirements for the preparation of bidding documents

Contents include: bid letter and bid letter appendix, legal representative’s identity certificate or power of attorney, bid deposit, price list of project quantities, Construction organization design, project management organization, other materials, and qualification review information.

①The language of the bid;

②The composition of the bid document;

③The binding of the bid document;

④The format of the bid document and signature;

⑤Bid quotation;

4. Bid validity period

The bidding document should clearly indicate the bid validity period based on the circumstances of the project, and should not be too long or too short. In the event of special circumstances, that is, the bid cannot be determined due to various reasons after the bid opening, the executing agency and the purchaser must request the bidder to extend the validity period before the original bid validity period expires. Such requests and responses must be submitted in writing. The bidder may refuse such request from the executing agency without forfeiture of its deposit.

5. Sealed submission of bid documents

① The bidder shall seal and submit the bid documents in accordance with the requirements of the bidding documents. For example, sometimes the execution agency requires the bidder to seal all documents including "price documents", "technical and service documents" and "business and qualification certification documents" together. Sometimes they will also seal and submit them separately as needed. This depends on the actual situation. However, it must be specified in the bidding documents;

② The bidder should ensure that the seal is intact and stamped with the seal of the bidder's unit and the seal of the legal representative, so that the sealing condition of the document can be inspected before the bid is opened.

6. Abandoned bids

The bids will be invalidated if the following circumstances occur:

① The delivery time of the bid documents has exceeded the prescribed bid deadline (fairness and impartiality) ; /p>

④The bid deposit is not submitted or the amount is insufficient, the form of the bid deposit does not comply with the requirements of the bidding documents and the deposit, remittance bank is inconsistent with the bidder's account bank;

⑤The validity period of the bid is insufficient;

⑥ Qualification documents are incomplete;

⑦ Bidding beyond the scope of business;

⑧ Bid goods are not produced by the bidder himself and no authorization from the manufacturer is provided. and supporting documents;

⑨ When joint bidding is adopted, documents proving the obligations of the joint parties are not provided;

⑩ Failure to meet the main parameters in the technical specifications and exceeding the deviation range The issuance of tender notices, etc.

3. Publish the pre-qualification announcement

1. Prepare the pre-qualification announcement including: bidding conditions, project overview and bidding scope, pre-qualification, submission of bidding documents, and acquisition of bidding documents , Bidder qualification requirements, etc.

2. The publishing media publishes the bidding announcement on the website of the Engineering Trading Center. The media for publication include "China Daily", "China Economic Herald", "China Construction News" and "China Procurement and Tendering Network". The bidding announcement is valid for 5 working days when published in the media or website.

IV. Pre-qualification

1. Sell pre-qualification documents

2. Accept pre-qualification applications from bidders

3. Review of potential bidders Bidders conduct pre-qualification

(1) Accept pre-qualification documents

(2) Form a pre-qualification committee. The tenderer shall form an evaluation group, including financial and technical professionals.

(3) Review procedures

1) Preliminary review

The pre-qualification documents will be pre-qualified for completeness, validity and correctness.

2) Detailed review

Business license, enterprise qualification level and other financial aspects: whether there are enough funds to undertake this project. Bidders must have a certain amount of liquidity. Construction experience: whether you have undertaken projects similar to this one, especially construction projects with special requirements; the number and scale of projects constructed in recent years. Personnel: Whether the number, work experience, and abilities of the bidder's engineering technology and management personnel meet the requirements of this project.

3) Equipment

Whether the construction equipment owned by the bidder can meet the requirements of the project.

(4) Clarification

The review committee requires the applicant to explain in writing any ambiguities in the pre-qualification documents. Scope: Written clarification or explanation of unclear content in the application document; the applicant's clarification or explanation shall not change the substantive content of the application document and serve as an integral part of it.

(5) Method

Generally, the evaluation method will be stated in the announcement. The evaluation method generally consists of qualified system and limited quantity system.

(6) Review report

After completing the review, the review committee will determine the list of applicants who have passed the pre-qualification and submit a written review report to the tenderer. If the number of applicants who pass the detailed review is less than 3, the tenderer will reorganize the pre-qualification review or no longer organize the pre-qualification review and use the post-qualification review method to directly invite bids.

(7) Determination of the list of applicants who have passed the review

The names of the applicants who have passed the review are generally determined by the tenderee based on the provisions of the review report and qualification review documents.

4. Invitation is required for bidding and procurement

5. Sale of bidding documents, Q&A and addendum

1. Sale of bidding documents

Qualification Qualified bidders will sell bidding documents, drawings, bills of quantities and other materials. It will be five working days from the date when bidding documents, drawings, bills of quantities and other materials are sold to the date when sales are stopped. The tenderer shall give the bidder the reasonable time required to prepare the bidding documents, which shall not be less than twenty days at least. Generally, for insurance purposes, it shall be twenty-five days from the date of issuance of the bidding documents to the deadline for submission of bid documents.

2. Project site inspection and pre-bid meeting before bid opening

(1) On-site inspection shall be organized for each bidder. No bidder shall be organized individually or separately to conduct on-site inspection.

(2) Pre-bid meeting All bidders will answer questions in the bidding documents and during the on-site inspection during the pre-bid meeting.

3. If the tenderee makes necessary clarifications or modifications to the previously issued bidding documents, it shall notify the bidders in writing at least fifteen days before the deadline for submission of bid documents required by the bidding documents. The content is an integral part of the bidding documents.

6. Receive bid documents

Receive bid documents and bid deposits from bidders to ensure the sealing of bid documents.

7. Select bid evaluation experts

Within two hours before the bid opening, bid evaluation experts will be selected from the corresponding professional expert database, and the tenderer will send a representative (with intermediate or above qualifications) professional title) to participate in bid evaluation.

8. Bid opening

1. Time and location

The time is the time specified in the bidding document, and the location is the Engineering Trading Center.

2. Participants sign in

Tenderees, bidders, notary offices, supervision units, discipline inspection departments and other participants sign in.

3. Inspection of the sealing of the bid documents

When the bid is opened, the bidder or its elected representative shall check the sealing condition of the bid document, or the notary agency entrusted by the bidder may inspect and notarization.

4. Host the singing.

5. Record the bid opening process and archive it for future reference.

9. Bid document review

1. Formation of the bid evaluation committee

The bid evaluation committee is composed of experts and representatives of the tenderer. Generally, the representative of the tenderer serves as the committee. Director, experts will be selected from the expert database by the tenderer before the bid is opened, and the expert information must be kept confidential. There is a "principle of avoidance" for its experts.

2. Bid evaluation preparation

(1) Staff and reviewer preparation

The staff will issue bidding documents and bid evaluation related forms to the reviewers, and the reviewers will be familiar with bidding Project overview, the main content of the bidding documents, bid evaluation methods and standards, etc., and clarify the bidding purpose, project scope and nature, as well as the main technical requirements, standards and business terms in the bidding documents.

(2) Systematically review and compare the bidding documents based on the bidding documents.

3. Preliminary review

(1) Conformity appraisal of bid documents

1) Validity of bid documents

2) Integrity of the bidding documents

3) Consistency with the bidding documents

(2) If you question the bidding documents, request the bidder to provide explanations and clarifications in writing.

(3) The relevant circumstances of the abandoned bid must be consistent with the bidding documents and relevant national regulations.

4. Detailed evaluation

(1) Staff work

The bid evaluation auxiliary staff assists the judges in calculating and reviewing the evaluation scores of each bid. , summary work.

(2) Review procedures

1) Technical evaluation

The main contents include the feasibility of the construction plan, the reliability of the construction schedule, and the assurance of construction quality. , the skills in the supply of engineering materials and mechanical equipment meet the design technical requirements, and make a technical review of the proposed proposals submitted in the bidding documents in accordance with the provisions of the bidding documents.

2) Business evaluation

The main contents include reviewing the correctness of all quotation data calculations, analyzing the rationality of the quotation data, and business evaluation of the proposed plan.

3) Clarification of bid documents

The bid evaluation committee may interview the bidder to clarify its bid documents, raise questions orally or in writing, require the bidder to answer, and then specify Within the time limit, the bidder shall formally respond in writing, and the clarification and confirmation questions must be duly signed by the authorized representative and become an integral part of the bidding documents.

5. Bid evaluation report

(1) The content of the report mainly includes basic information and data tables, list of bid evaluation committee members, bid opening records, list of bids that meet the requirements, and scrapped bids. Description, bid evaluation standards, bid evaluation methods or a list of bid evaluation factors, a list of scoring comparisons, the ranking of evaluated bidders, and minutes of clarifications, corrections, etc.

(2) The bid evaluation report shall be signed by members of the bid evaluation committee.

(3) Submit a written bid evaluation report and dissolve the bid evaluation committee.

6. Recommend bid-winning candidates

The bid-winning candidates recommended by the bid evaluation committee should be limited to 1 to 3 people, and their ranking should be indicated.

10. Bidding

The bid evaluation results shall be publicized on the Municipal Engineering Trading Center website, and the publicity time shall not be less than three working days.

11. Issuing the Notice of Winning the Bid for the Construction Project

1. Issuing the Notice of Winning the Bid

2. Preparation for Negotiation

1) Negotiation Composition of personnel.

2) Pay attention to the collection of data on related projects.

3) Detailed analysis of the negotiating parties and their situations

Make clear the content of the negotiation. There are no disputes, ambiguities, loopholes or related defects in the terms established in the contract. Neither party has any Room for bargaining.

4) Formulate a negotiation plan.

12. Pre-signing contract negotiation and signing

1. Pre-signing contract negotiation

Negotiate at the agreed location, and take the initiative during the negotiation process Fight for it, don't be too conservative or radical, pay attention to body language, voice, and intonation, correctly control the negotiation agenda, speak from the other party's perspective, and implement the principle of benefiting others and harming others.

2. Signing

The tenderer and the winning bidder shall sign a contract within 30 working days of the issuance of the bid winning notice and submit a performance guarantee.

13. Return of Bid Security Deposit

The tenderer shall return the bid security deposit to the successful bidder and the unsuccessful bidder within 5 working days after signing the contract with the successful bidder.

For more information about engineering/service/purchasing tender document writing and production to improve the bid winning rate, you can click on the official website customer service at the bottom for free consultation: /#/?source=bdzd