The organizational structure of Heilongjiang University Entrepreneurship Association

With the presidium as the core, the association consists of "four offices, six departments and one group", namely the executive office, personnel office, press office, park office, public relations department, publicity department, forum department, practical service department, and entrepreneurship competition Department, Science and Technology Practice Department and hosting team. Each office cooperates with other offices to build internal culture and strengthen the institutionalized, scientific and standardized management of various tasks.

1. Executive Office

The Executive Office is the comprehensive office of the Association. It plays the functions of coordinating, coordinating, supervising, and serving the association's work, and is the liaison between various departments. Bridges and ties are the administrative core departments for the smooth operation of all work. The specific responsibilities are as follows:

●Responsible for organizing the drafting of the association’s work plans, summaries, reports, requests for instructions, notifications and related rules and regulations, and inspecting and supervising the implementation of resolutions of various departments;

●Do a good job Communicate notifications and work arrangements to relevant personnel of various departments in a timely and accurate manner;

●Responsible for the collection, arrangement, backup, filing and archiving of information and files from various departments of the association, and do a comprehensive job Statistical work;

●Responsible for the preparation of various meetings, keeping and organizing meeting minutes, and guiding the work of recordkeepers in various departments;

●Responsible for the asset management and finance of the association Management, declaration, purchase, custody and distribution of various spare parts, and financial records and reimbursement;

● Conduct investigation and research on the key tasks of the association, provide feedback on the progress of the work, and provide decision-making basis for the presidium;

●Responsible for the record of important events of the association and the preparation of the monthly "Work Briefing";

●Participate in the organization, coordination and logistical support of major events of the association.

2. Personnel Office

The Personnel Office takes "selecting people according to the circumstances, getting the right people for the tasks, people suitable for their duties, and making the best use of their talents". It is responsible for the appointment of members, Human resources system work such as training, assessment, welfare and personnel system formulation are the backbone of building a harmonious innovation association. The specific responsibilities are as follows:

●Responsible for the formulation, implementation and supervision of relevant personnel systems such as the "Daily Management Regulations for Student Cadres of Heilongjiang University Student Entrepreneurship Association", "Performance Appraisal System";

● Responsible for the implementation and supervision of the on-duty work of all officers, and the deployment of temporary staff;

●Responsible for the evaluation of all officers, supervising and assessing the attendance and work of officers in accordance with relevant systems;

●Establish a training system, be responsible for general skills training such as membership training, and regularly organize quality development training, group games, brainstorming and other activities;

●Responsible for organizing and coordinating the work related to the association's recruitment and replacement, and for innovation Assist in making suggestions on the selection and appointment of student cadres;

●Responsible for member welfare construction, awards and evaluations, member incentives, and the organization and implementation of related benefits;

●Responsible for department staffing and Drafting of "Position Description", production and issuance of employment notices and letters of appointment;

●Record, organize and keep personnel files of all members, and regularly update personnel information.

3. Park Office

The Park Office is the daily management and service department of the Heilongjiang University Student Science and Technology Cultural Entrepreneurship Park and the entrepreneurial team. It provides independent management by students, guidance from experts, and support from the school. , forming a complete management service operation mechanism.

The specific responsibilities are as follows:

●Assist the School of Entrepreneurship Education to formulate relevant park rules and regulations, supervise and inspect each entrepreneurial team, and implement daily, weekly, and monthly evaluation systems for student innovation and entrepreneurship teams;

●Assist the College of Entrepreneurship Education in the property management of the entrepreneurship park, and do a good job in fire safety, hall use, fixed assets inventory and other related work;

●Carry out large-scale outdoor innovation and entrepreneurship achievement display activities and "Entrepreneurship Base Camp", focusing on the service system of the Entrepreneurship Park, builds a project promotion and display platform for the teams entering the park;

●Assist the Entrepreneurship Education College to regularly organize entrepreneurship tutors inside and outside the school to provide business, taxation, investment and financing for the teams entering the park , finance, legal and other aspects of team operation services;

●Assist the School of Entrepreneurship Education to carry out admission defense applications and provide a platform for college student entrepreneurial teams to enter the park;

●Assist in entrepreneurship education The college carries out the annual selection and commendation of "Entrepreneurship Star" outstanding entrepreneurial teams;

●Create a good cultural atmosphere in the park, strengthen communication among entrepreneurial teams, and promote team development;

< p>●Complete other park management tasks assigned by the School of Entrepreneurship Education.

4. News Office

Adhering to the concept of "news is one family, wonderful writing makes flowers", with the goal of "building an image externally and gathering people's hearts internally", it is responsible for the collection and editing of manuscripts for various activities of the association , photography, magazine production, NGO online platform management, external media communication, etc. The specific responsibilities are as follows:

●Proceed to news reports on the school’s innovation and entrepreneurship education work and various innovation and entrepreneurship activities of the Innovation and Entrepreneurship Association, and complete other reporting and editing tasks assigned by the School of Entrepreneurship Education;

●Cooperate The forum conducts exclusive interviews with invited guests and publishes special reports.

●Responsible for the photography and videography of the college-related work and various innovation and entrepreneurship activities of the Innovation and Entrepreneurship Association, as well as the collection, sorting and arrangement of later data.

●Responsible for the editing and publishing of the electronic magazine "Moment Express" of the Chuangxue Association, which embodies the essence of innovation and entrepreneurship education and Chuangxu culture.

●Responsible for the management of the online platforms (WeChat public platform, Weibo, Renren) of the two major NGOs Enactus and Lenovo Idea Elite, as well as the design and production work required by the team, and Assist the team to participate in competitions and be responsible for media liaison with teams from universities across the country.

●Contact media inside and outside the school to cooperate, make regular submissions, widely publicize innovation and entrepreneurship education, build a media platform for the Innovation Association, and obtain more media resources.

● Regularly organize the department’s Creative Station activities;

● Jointly organize entrepreneurship themed essay photography and other activities with relevant units inside and outside the school to expand the association’s influence and activity coverage.

●Cooperate with other offices to build internal culture, strengthen the institutionalized, scientific and standardized management of various tasks, and strengthen work theory and practical training;

●For the official website of the Innovation Association and The online platform of the Association provides news materials of the Association and assists relevant departments in building the external image of the Association;

●Responsible for the collection and preservation of manuscripts and video materials.

5. Public Relations Department

The Public Relations Department is an important department responsible for the external liaison work of the Association. With the work purpose of "introduction and external relations", we are responsible for internal communication and exchanges with school student organizations and related societies; externally, we strengthen school-enterprise cooperation, actively seek support from social forces for various activities of the association, and form positive interactions. The specific responsibilities are as follows:

●Responsible for the construction of school-enterprise cooperation, strengthening connections with off-campus enterprises, raising funds for various activities to provide material support;

●Strengthening cooperation with relevant institutions inside and outside the province , social groups, and university entrepreneurial organizations to establish multi-channel exchanges and cooperation;

●Responsible for liaison and communication with other student organizations and related societies on campus to enhance cooperation and mutual development;

< p>●Establish public relations information files, integrate external resources, and provide information support for the external contact work of other departments of the association;

●Responsible for the implementation and supervision of campus commercial sponsorship activities;

●Planning of sponsorship work and drafting and signing of contracts;

●Responsible for the etiquette, reception, venue control and other work of various activities of the association;

●Entrusted by the presidium, representing the association Participate in some foreign affairs activities;

●Complete other tasks assigned by the Presidium.

6. Propaganda Department

The Propaganda Department is the window department for the external publicity of the Association. Focusing on the focus of work, it coordinates the use of various strategies to establish and utilize diversified publicity positions and methods. role, effectively publicize various activities of the Association, and create a good external image. Specific responsibilities are as follows:

●Develop unified promotional packaging for brand activities, conduct integrated evaluation of the promotion of various activities, and effectively promote various activities;

●Responsible for various activities of the association Design and production of posters, brochures, inkjet paintings, banners, giant curtains, exhibition boards, tickets, etc.;

●Responsible for the information release and online promotion of the association's major online platforms, and complete the development of the association's online content Timely updates;

●Responsible for the association's full set of CI image design and construction of the association's overall image promotion system;

●Responsible for the creativity and design of various graphic promotional materials and websites of the association;

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●Undertake the planning and promotion work of the association’s anniversary celebrations, evening parties and the opening ceremony of the Entrepreneurship Culture Festival;

●Responsible for the production and display of promotional videos for the association and various brand activities;

●Design and production of association cultural carriers and objects such as logos, emblems, uniforms, and flags;

●Cooperate with the School of Entrepreneurship Education to carry out entrepreneurship education achievement exhibitions and other publicity at important festivals and events Guidance work.

7. Forum Department

The Forum Department is the planning, organization and implementation department of the association’s innovation and entrepreneurship forum activities. It has two column groups: Entrepreneur Forum and Starlight Forum. It is the brand of Heilongjiang University Cultural quality projects. Specific responsibilities are as follows:

●Responsible for the planning, organization and implementation of the Entrepreneur Forum. A gathering of elites and experts allows college students and entrepreneurs to communicate closely, inspire entrepreneurial inspiration, and play the music of their dreams;

●Responsible for the planning, organization and implementation of the Starlight Forum. In line with the principle of enriching college life for college students, Starlight Forum invites well-known personnel from all walks of life to give lectures to college students to share joy and pass on dreams;

●Invitation and reception of guests of Starlight Forum and Entrepreneur Forum;

●Responsible for the follow-up contact of forum guests and the compilation of forum materials and related information;

●Joined the Kazakhstan University Forum Alliance to plan and organize the annual regional forum for Kazakhstan universities. Meetings;

●Establish extensive connections between universities through entrepreneur forums and starlight forums.

8. Entrepreneurship Competition Department

The Entrepreneurship Competition Department is the planning, organization and implementation department of the association’s innovation and entrepreneurship competition activities. By organizing innovation and entrepreneurship competitions such as sales creative business plan competitions, camp competitions, and business case planning competitions, we build a platform for school students to truly experience entrepreneurship, stimulate their entrepreneurial dreams, and improve their entrepreneurial skills and project analysis abilities. Specific responsibilities are as follows:

●Responsible for the planning, organization and implementation of the brand event "Win in Black University" Innovation and Entrepreneurship Project Plan Competition, pre-match training, review and commendation;

● Maintain close cooperation with entrepreneurial societies and organizations in universities in Kazakhstan, and be responsible for the team invitation, competition planning and organization and implementation of the "Win in University" Entrepreneurship Plan Competition in Kazakhstan universities;

●Responsible for business case planning competitions, ERP enterprises The planning, organization and implementation of the sand table simulation actual combat experience;

●Cooperate with well-known companies and be responsible for the planning, organization and implementation of the black competition area of ??the idea campus marketing creative competition;

●Cooperate with well-known companies , responsible for the organization and implementation of the black competition area of ??the brand event "Win on Campus" Workplace Elite Challenge, pre-game training, review and commendation activities;

●Responsible for the implementation of the black competition area of ??other related innovation and entrepreneurship competitions .

9. Practical Service Department

The Practical Service Department is the organization and implementation department of the innovation and entrepreneurship practical service activities of the Heilongjiang University Student Entrepreneurship Association. It takes the principle of applying knowledge and expands capabilities as the principle. The purpose is to provide students with a practical platform to understand and serve the society, and to cultivate and improve practical abilities. It is an important department for the interaction between the Entrepreneurship Association and black university entrepreneurship enthusiasts.

The specific responsibilities are as follows:

●Responsible for coordinating the entrepreneurship enthusiast groups covering all grades of the school under the department, integrating relevant resources to provide communication and practice opportunities for entrepreneurial teams and KAB members in the form of activities;

< p>●Responsible for the extracurricular extension and second classroom construction of entrepreneurship courses such as KAB and SIYB as well as entrepreneurship experimental classes;

●Organize "Corporate One-Day Tour" activities, organize students to visit companies to study, and provide guidance for students in school A well-structured communication platform for college students and enterprises, from which they can experience the operation mode and corporate culture of outstanding enterprises;

● Organize KAB members to lead the planning of social practice project activities, use their spare time to understand the society, go deep into the enterprise, and complete various projects Social practice project;

●Hold the "Campus Entrepreneurship Dual Selection Meeting" event to establish an interactive platform for black university entrepreneurial enthusiasts and enterprises, form entrepreneurial teams during exchanges, and provide individuals with corporate internships and regular part-time jobs. Service;

●Establish an information feedback platform to collect basic information and needs of the Black University entrepreneurial team and conduct relevant research and feedback;

●Improve the KAB membership management system to further serve Black University students Carry out entrepreneurial practice;

●Responsible for the development of innovation and entrepreneurship activities on campus, and the implementation of some NGO activities.

10. Science and Technology Practice Department

The Science and Technology Practice Department is the IT innovation department of the Innovation Association. The department combines knowledge and practice, relies on the Student Entrepreneurship Park, and integrates technology and applications. In one body, we focus on cultivating members’ scientific and technological entrepreneurship and practical abilities. The specific responsibilities are as follows:

●Responsible for the design, maintenance and management of software and hardware required for the daily work of the association and the provision of technical support;

●Responsible for various aspects of the Student Technology and Culture Entrepreneurship Park and office areas Routine maintenance of electronic equipment;

●Undertake relevant scientific and technological innovation activities;

●Responsible for the construction, maintenance and management of the official website of the association;

●Responsible for the association Various multimedia production and processing work;

●Conduct regular software and hardware professional knowledge training and provide members with a platform to display their technical talents;

●Responsible for the on-site activities of the association Use electronic equipment and do a good job in technical support;

●Select outstanding talents to participate in the innovation laboratory technology project application and subject research;

●Cooperate with relevant departments to build an information technology platform, Strengthen the informatization, networking, and scientific management of all work;

●Complete other tasks assigned by the Entrepreneurship Education College.

12. Hosting Team

The hosting team is the department of the association that trains hosts in a targeted manner and is the "dancer" in front of various activities of the Association. The hosting team uses the Chuanghui Association and various large-scale activities inside and outside the school as a platform. In its work as host, explainer, language trainer, etc., it expresses the culture and image of the Chuanghui Association and improves the personal language accomplishment and ability of the members. The specific responsibilities are as follows:

●Responsible for providing professional hosting work for various activities such as large-scale evening parties, college competitions, celebrity interviews, etc. hosted by the Innovation Association;

●Responsible for various activities of the Innovation Association Host the planning and hosting script writing work, and participate in the programming of large-scale evening parties;

●Key members of the hosting team will be invited as hosts of the Creative Association to host large-scale evening parties and activities inside and outside the school through official channels ;

●Responsible for providing standardized training on language expression, stage performance, etc. to members of other departments of the Creation Association and contestants from various college competitions;

●Responsible for comprehensive and detailed training for members of the hosting team Pre-competition training for on-campus language competitions to help them achieve excellent results in various language competitions;

●Responsible for the work of the commentator of the student entrepreneurship park, introducing the entrepreneurship park and various entrepreneurial teams, so that they can Visitors have a comprehensive understanding of the overall situation of the Entrepreneurship Park.