File management self-inspection report

Archives management self-inspection and self-examination report (5 general articles)

Establishing and improving the archives management system has played a good role in archives management. Next, I will carefully prepare for everyone The collected self-inspection and self-inspection reports on file management are provided for your reference.

Archives Management Self-inspection and Self-examination Report Part 1

1. Strengthen the leadership and publicity of archives work

1. Further improve the organization and strengthen leadership. The party group of the bureau always attaches great importance to archives work, treats archives work as a major event, and further enriches the archives management leading group. The deputy director is in charge of archives work, and the leaders in charge continue to strengthen the guidance and supervision of archives work, forming a good situation where work is arranged, required, and inspected.

2. Convene a publicity meeting for government officials to study the "Archives Law", organize archivists to conscientiously study and implement the "Archives Law of the People's Republic of China" and the State Archives Administration Order No. 8, so as to achieve governance according to law We have compiled the "Anqing Municipal Seismological Bureau's Document Archiving Scope and Document and Archives Storage Period Schedule", and invited relevant leaders of the Municipal Archives Bureau to guide the archives work in April this year, so that the archives work can be put on a standardized and legal track.

2. Infrastructure construction of archives

Under the circumstances of tight office and financial difficulties, our bureau overcame the difficulties, increased investment, purchased a new air conditioner, and compared the archives Standardized management requirements include fire prevention, insect prevention, theft prevention, moisture prevention, rodent prevention, glare prevention, mildew prevention, etc., ensuring the safe storage of files.

3. Construction of the archives system

On the basis of the original archives management work, we have further improved the various regulations for archives management. In accordance with the provisions of the Archives Law and combined with the actual situation of our bureau, a sound archives management system has been established and played a good role in archives management.

4. Standardized archives construction

1. According to the "Standards for the Construction of Archives Work in Institutions", the collection, arrangement, and archiving of various documents and materials of the bureau have been completed.

2. Strengthen management to ensure the safety and integrity of files. We have established a strict archives management system. Leaders in charge regularly inspect the archives and rectify problems immediately if any problems are found. Archive management staff frequently inspect the files and have found no mildew or insect infestation, ensuring the safety of the files. Correctly handle the relationship between safe storage and convenient use of files to ensure that files are not lost or damaged, and that file information is not lost or leaked.

5. Problems in archives work and the direction of future efforts

Thanks to the attention of superiors and the correct guidance of the staff of the Municipal Archives Bureau, the archives management work of our bureau has been improved Further standardization, but there are also some problems in the work, mainly in the following aspects: First, restricted by objective conditions and insufficient unit funds, the office area is insufficient, and it is difficult to implement centralized management of all files. Second, restricted by actual conditions such as the shortage of personnel in the Seismological Bureau, there are still deficiencies in the learning and training of part-time archivists. The knowledge structure of archivists is not comprehensive enough and cannot meet the needs of archival work, which affects the in-depth development of archival work.

In view of the above deficiencies, our bureau will make practical improvements in future archives management work. The first is to overcome the difficulty of staff shortage and concentrate on organizing the archives over the years. The second is to further strengthen archives management training, focusing on learning knowledge about archives management, utilization and archives laws and regulations, further enhancing the archives awareness of cadres and employees and their consciousness of doing archives work, and improving the efficiency of archives utilization. The third is to further improve the level of archives management equipment. With the continuous development of archives work, we must overcome the lack of financial and material resources and increase investment in archives management equipment.

In short, based on the shortcomings of improvement, the whole team will work together to put the archives management work of our bureau on a standardized track, so as to give full play to the role of archives work in protecting people's livelihood, improving people's livelihood, and serving people's livelihood. fundamental role.

In order to conscientiously do a good job in archives work, the town party committee and government leadership team attach great importance to it, insist on implementing the "Archives Law", further improve the institutional facilities, standardize the construction of archives rooms, implement the work system, and strengthen Work management, and actively organize the town's full-time and part-time archivists to participate in county-level training, thereby further improving the level of our town's archives management work and making our town's archives management work become more standardized, standardized, and scientific. Archives Management Self-inspection Report Part 2

1. Strengthen leadership and refine management

(1) Timely adjusted the archives management leading group of our bureau and strictly follow the provincial level Standards, make overall arrangements for the collection, sorting and archiving of paperwork, business files and other files in 2010. The leading group regards the audit business files as an important link to improve the quality of audit work, and refines the management, improves the system, is strict in assessment, and ensures investment.

(2) Incorporate archives work into the target management of each department. The transfer time and file arrangement quality of clerical files, accounting files, audio and video files, photo files, scientific and technological files and special data volumes are strictly in accordance with the management regulations of the XX Municipal Archives Bureau. The file transfer time and file arrangement quality of the audit business department Strictly follow the management regulations of the Audit Office, the Sichuan Provincial Audit Department, and the XX Municipal Audit Bureau on the management of audit business files. Any case files that do not meet the archiving requirements will be required to be reorganized by the relevant departments. After meeting the requirements, they will be returned to the archives room for safekeeping.

(3) The archives management system has been further improved, the "XX Municipal Audit Bureau Archives Work Management Measures" has been revised, and institutionalized requirements for the storage of case closure files have been put forward for each department. The Archives Management Leading Group organized a spot check of audit business archives in December 2009 and evaluated and scored the audit quality.

2. Lay a solid foundation and improve quality

(1) Actively participate in business training organized by the Municipal Archives Bureau and subscribe to archives, newspapers and periodicals.

(2) Conducted inventory, statistics, sorting and appraisal of archives over the years, and collected, sorted, appraised and supplemented the archives of unfiled documents and materials over the years.

(3) Collect all kinds of text, pictures, audio and video and other materials around post-disaster reconstruction, activities to learn and practice the scientific outlook on development, and urban and rural coordination.

(4) Collect important government affairs activities, archival materials of major events and government affairs disclosure materials and submit them to the archives.

3. Clear responsibilities and file carefully

(1) The audit team leader is responsible for organizing the audit business files. Supervisor Zhong Faxiang is responsible for organizing the photo files, audio and video files, and the office deputy Director Du Yueling is responsible for organizing accounting files, office archivist Wang Xiaoling is responsible for document management and collection of documents, and archivist Liu Hongyang is responsible for file management, document organization and fixed asset investment audit business files.

(2) Through filing, 449 new volumes (boxes and disks) of documents and business files were added in 2009, including: 24 boxes of documents and files (9 boxes permanently, 15 boxes for 30 years), audit There are 368 volumes of files, 0 boxes of accounting files, 0 boxes of photo files, 51 CDs of audio and video files, and 6 boxes of special volumes of information.

4. Transform results and promote work

(1) Provide a basis for the formulation of annual audit plans and provide comparative data and information to improve the quality of comprehensive analysis.

(2) Provide accurate archival information for the audit work of each department.

(3) Provide a large amount of basic materials for the compilation of the "Audit Yearbook", department records, and major events.

(4) Provide the audited unit with audit reports of previous years and relevant submission materials.

Through self-examination, our bureau’s archives management work complies with provincial-level standards. In order to give full play to the important role of archives management in promoting the improvement of audit quality and enable audit work to better serve the overall post-disaster reconstruction of Pengzhou, the archives management of our bureau should be more standardized, institutionalized and normalized in the future, and continue to improve archives software and hardware. Work hard on construction.

Self-examination report on archives management Part 3

1. Sound organizational structure

In order to further strengthen the management of archives work, the town party committee and government clarified the work management system and determined that the party committee The deputy secretary is in charge of this work, and the office director is specifically responsible for it. Comrades with both ability and political integrity, who are loyal to their duties, abide by laws and regulations, have a high level of education and have a high awareness of confidentiality are appointed as full-time and part-time archivists. The annual archives of various categories formed by the town are physically and centrally kept. At the same time, archives funds are included in the financial budget at the beginning of the year to ensure that the expenses can be reimbursed and fully meet the needs of archives work.

2. Complete infrastructure

In order to standardize file access and retrieval, the town has a 15-inch archives warehouse equipped with 4 sets of filing cabinets and file equipment styles and specifications. And the quality meets national standards. The archives room is in complete condition, equipped with anti-theft doors, aluminum alloy windows, repainted walls, and paved moisture-proof floor tiles. It basically meets the requirements for archives rooms to be anti-theft, light-proof, high-temperature-proof, fire-proof, moisture-proof, dust-proof, rodent-proof, and moth-proof. , ensuring the safe storage of files.

Documentary files and electronic files are well classified and preserved. The quality of the archived documents meets the requirements of the specifications. Carbon ink or black gel pen should be used for archiving manuscripts and signature revisions, and the archived manuscripts have seals.

The archivist’s office is also equipped with desks and chairs, a sufficient number of equipment needed for organizing archives, and is equipped with computers, photocopiers, etc., giving the archives room a reliable material guarantee in terms of management. According to the development and needs of archives work, in addition to establishing written archives, our town also established a computer archives library, laying the foundation for computer management of archives.

3. Sound management system

Based on the actual situation of our town, we have established and improved eight archives management systems, namely: archives custody system, archives inquiry, access and utilization system, archives Collection system, archives organization system, archives work safety management system, archives statistics system, archives confidentiality system, and archivist job responsibilities. These working systems have played a good role in archives management.

4. Development and Utilization of Archive Information

Our town’s archivists are familiar with the contents of the archives, and provide timely and effective archives. At the same time, they also carefully carry out compilation work and compile important events, etc. Reference materials are compiled with supporting retrieval tools, such as case file catalogs and file catalogs, which greatly improve the accuracy and recall rate of files.

5. Strengthen the education and training of archives staff and improve the quality of archives staff

Organize town archives staff to participate in training organized by the County Archives Bureau, conscientiously study and implement the "Archivals Law" and "Measures for the Implementation of the Archives Law" to improve the theoretical level and practical skills of archives staff.

In short, our town has done a lot of fruitful work and achieved obvious results in the standardized management of archives work. However, we have also seen our own problems. We need to further improve the archival awareness of the town's personnel, strengthen the professional training of archival personnel, continuously improve the theoretical level and practical skills of archival personnel, and also conscientiously develop archival information resources for this purpose. Provide better services in various tasks of the town. Archives Management Self-inspection and Self-examination Report Part 4

This year, our unit’s archives management work closely focuses on implementing the "open cultural green" strategy, accelerating the goal of advancing the construction of new rural areas, and constantly consolidating the archives infrastructure. Increase the intensity of archives management and effectively utilize the functions of archives. The archives work has developed greatly and the work tasks have been completed satisfactorily.

1. Attach great importance and strengthen leadership

Our office (office) attaches great importance to the management of agency archives, incorporates the management of agency archives into the work schedule, and strengthens the leadership of archives management. We have truly realized that the awareness, organization and measures are in place.

Since the beginning of this year, after the adjustment of the new leadership team, our office (office) has included archives work in the long-term plan and annual plan of the entire office (office) and the job standards and responsibilities of relevant personnel, and regarded archives work as an integral part of agency management. This important content is included in the annual goals, and is deployed, organized, and assessed together with other work of the agency. At the same time, staff with high professional quality have been assigned as archives managers, and a archives management network has been established, forming a archives management network with the director in charge, deputy directors in charge, and archives administrators in charge.

In order to further strengthen the management of agency archives, when office space is very tight, fixed areas have been designated to set up document archives counters and engineering archives counters.

2. Strengthen system construction and standardize file management

In order to further strengthen the construction of the file management system of our office (office), standardize the management of documents and files in the agency, and continuously establish and improve file storage , archives utilization, archives work confidentiality, archival material archiving and other aspects of the rules and regulations, clarify the responsibilities and tasks of archives work, as well as the scope of archiving and organization requirements, so that the unit can have evidence-based formation, accumulation, collection and organization of document materials. Accordingly, give full play to and mobilize the enthusiasm of archives staff.

3. Strengthen the construction of archives hardware facilities to ensure the advancement of archives management

This year, our office (office) has made the construction of archives hardware facilities one of its important tasks and paid close attention to it. First, in the face of a shortage of office funds, funds were allocated to increase the number of filing cabinets, and they were renovated and maintained to increase the file capacity; second, they purchased computers, anti-theft, insect-proof, recorders and other facilities and items to improve safety precautions. capabilities; third, the files are managed by dedicated counters according to the two categories of documents and projects; fourth, the sending and receiving, registration, information transmission and storage of electronic files of documents and materials in each stock room have basically realized office automation, and the scientific and technological content of file management has been achieved. Multiply.

4. Strengthen file inspection and strive to be advanced in file management

Our office (office) organizes a comprehensive inspection of file management based on its own work needs.

1. Reviewed and studied the relevant provisions of the National Archives Law, confidentiality rules and reward and punishment measures, so that inspection and supervision work is legally based;

2. Inspection of archives management objectives Responsibility implementation status, linking target tasks with reward and punishment measures;

3. Supervise each department to organize information and transfer it to the archives management personnel in a timely manner to prevent the archives from being lost or leaked;

4. Implement a comprehensive inventory clearance, inspect, classify, organize inventory files according to the aspects of filing, repair, renewal, usability, destruction, and handover, and rewrite the catalog to ensure that the archives are registered and mastered.

5. Shortcomings in work and future plans

1. Strengthen publicity work and improve the archives awareness of all employees. Due to insufficient publicity on archives laws and regulations, there is a lack of awareness of archives among all employees. Therefore, archiving is not standardized enough. In the future, we will focus on strengthening the publicity of archives laws and continuously strengthening archives awareness.

2. Increase investment and strengthen file management. With the development of the times, the degree of social informatization is getting higher and higher. We will further strengthen the modern management of archives and effectively utilize the information function of archives. Increase investment, do a good job in various basic tasks, strengthen the standardized management of archives, continuously improve the modernization level of archives management, give full play to the role of archives, and make positive contributions to promoting the construction of a new rural area in our county. Archives Management Self-inspection and Self-examination Report Part 5

After our company’s archives passed the national level two certification of corporate archives target management on January 16, 20XX, the archives work has received the care and support of the superior archives department and company leaders. After the hard work of the archival staff, certain results have been achieved, and the role of archives has been fully utilized for the smooth development of various tasks of the company. At present, the company's situation is gratifying: it has obtained quality/environment/occupational health and safety management system standard certification; with the reform direction of corporate development, our company has undergone corporatization.

During the reform process, archives management work was carried out simultaneously with all departments of the company, and we constantly kept pace with the times. After the "three reforms" work, the archives management organization made appropriate adjustments, and the personnel also underwent major changes, which improved the modernization and modernization of archives management work. The company's modernization construction keeps pace with the times. Archival work is gradually implemented in accordance with the company's "Tenth Five-Year Plan" and annual plans.

1. The company currently maintains 6,078 volumes (pieces) of files in the categories of documents, technology, accounting, audio and video, etc., which is 2,572 more volumes (pieces) than when the standard was met. Among them: clerical files (Categories 0 to 5) There are 2957 volumes (pieces) as of 20XX, 945 volumes of scientific and technological files (categories 6-9), 1465 volumes of accounting files, audio and video files: 1465 photos, 17 video tapes, 37 CDs 95 pieces of disks and physical files (certificates, trophies, banners). These files are accurately organized, neatly written, and the number arrangement meets the requirements. They are all entered and archived using the office automation OA developed by Shenzhen Computer Co., Ltd. The holographic information of the documents and files is also entered into the computer, which accelerates the digitalization of our company's archive information resources. The advancement of networking has made it possible to share archival information.

2. In order to improve the comprehensive management of archives and improve the utilization effect of comprehensive archives, we have established a sound archives management system, improved and modified a number of rules and regulations, and set up archive storage diagrams and cabinet guide cards. In terms of general compilation and research, it includes organizational history, major events, complete guide, basic digital compilation, document compilation, system compilation, compilation and research materials, etc.

3. From 20XX to 20XX, the number of people who used archived information reached 339, providing information for the company’s production safety, operation management, equipment maintenance, enterprise restructuring, asset liquidation and capital verification, improvement of living areas, dam planning and Real estate, standard implementation, creation of advanced power generation enterprises, advanced nature education of party members and other tasks provide valuable archival materials.

4. In the process of the company's implementation of quality/environmental/occupational health and safety system standards, the "Compilation of Archives Management Standards and Systems" was re-edited in order to clarify the scientific and technological documents and materials that should be handed over by various departments and majors. The scope of responsibilities is to facilitate production management personnel and technical personnel to understand the classification rules of scientific and technological archives. The "XX Power Generation Company Scientific and Technological Archives Archiving Scope Table" has been compiled to enable the project leaders to better cooperate with the archives personnel in collecting and organizing documents and information. and archiving work to serve the company's safe production.

5. Conduct one-by-one comparison and inspection based on the contents of the file review, mainly as follows:

1. The company's comprehensive file management organization is sound and personnel are in place. Due to the large changes in personnel after the company's corporatization and restructuring, the archives leadership group, archives appraisal group and confidentiality working group were adjusted in a timely manner. The group leader is the general manager, and the archives work is under the management of the General Department.

2. Implement file management and improve the institutionalization of management. Our company attaches great importance to archives work and considers archives work simultaneously with the modernization and development of the enterprise, including it in the enterprise development and annual work plans, and in the leadership agenda. Based on the requirements of superiors and the status of archives work, full-time archives personnel formulate archives work plans every year, carefully summarize the annual archives work situation, and further standardize archives management work.

3. After the "Three Reforms" in 20XX, part-time archives personnel have undergone major changes. We have adjusted the archives management network in a timely manner, organized relevant personnel to learn relevant archives management knowledge, improve management levels, and invited Guangzhou Municipal Archives Bureau personnel went to the company to provide training and guidance to full-time and part-time archivists to further improve the level of archives management. The annual collection, organization and archiving of archives have been completed relatively well.

4. With the development of enterprises, archival materials are also increasing year after year. In order to meet the needs, the company has set up special warehouses and offices that can meet the needs of the development of archival work. The original old archives The cabinets were replaced, the area of ??the file cabinets was increased, the "eight prevention" work was done in accordance with the archives warehouse management requirements, various additional equipment were purchased, the warehouse facilities were improved, and a more advanced modern comprehensive archives room was built.

5. In order to ensure the archiving rate, attach importance to archives management network activities in daily work, enhance the sense of responsibility of part-time archivists, and promote the part-time archivists’ documentation, meeting minutes, various reports, and project bidding Collect, organize, and archive materials, etc., and strive to archive valuable documents and materials on time, according to quality, and according to standards. The filing rate in the past three years has reached 100.

6. At present, our company has 6078 files (pieces) in its archives and 62 search catalogues. The files are accurately organized and the catalog is standardized to facilitate retrieval and use.

7. After passing the national secondary management level, we have stricter requirements for the standardization of archives management; we have higher requirements for personnel quality, more punctual filing time requirements, and collection, organization, and The paper setting is more accurate and faster, and there is no backlog. The filing method of documents and archives will be based on the requirements of the document filing reform plan of the Guangdong Provincial Archives Bureau from 20XX onwards, and will be based on pieces.

8. Completed the collection of valuable materials such as the sequel "Major Events", "Organizational History", "Basic Figures Collection", "Distribution Collection", etc., and added "QC Group Activity Results", "XX Power Generation A compilation of the first to fifth meetings of the company and other compilation and research materials.

6. In summary, in 20XX, after the company’s archive target management reached the national second-level results, with the joint efforts of superior leaders and all employees, we found the gaps and improved the deficiencies. Make file management work go smoothly. We will, as always, keep pace with the times, strive to do better archive work, and give full play to the role of archives for the smooth development of the company's work and its advancement to a higher level. ;