Introduction to the employment situation of secretarial majors

Introduction to the employment situation of the secretarial major

The secretarial major is an emerging modern scientific management major that emerged with the rapid development of the scientific economy, the rapid expansion of information dissemination, and the increasingly fierce social competition. The following is an introduction to the employment situation of secretarial majors that I have compiled for you. It is for reference only. I hope it can help you!

Introduction to the Employment Situation of the Secretarial Major 1

NO1. Employment Prospects of the Secretarial Major

With the development of the economy, secretarial work is becoming an in-demand occupation in the Normal University. Especially in helping companies process information, organize materials, and do office work, as a position that coordinates various departments, of course there will be relatively high requirements. The secretary is a basic and important position in the enterprise, and the description of his job responsibilities is also vague and extensive. At present, related occupations such as secretaries, administration, and assistants are generally classified into the position category of secretaries.

In the annual talent recruitment process of foreign companies, foreign company secretaries are always in an important and eye-catching recruitment position. The importance of the secretary position is that it is an indispensable position for any enterprise; secretary position What is also striking is the scale of its recruitment numbers. Among the thousands of external employees recommended by FESCO every year, the demand for secretarial positions accounts for more than 45% of the total demand.

Industry-type secretary replaces general-purpose secretary. Nowadays, enterprises' requirements for the knowledge structure of secretaries tend to be more specialized and professional. The employment prospects and directions of college students majoring in secretarial work are also more demanding. According to the different industries in which the company is located, professional knowledge is also required for secretaries. requirements. For example, IT, communications, machinery, electronics, microelectronics and other industries increasingly require secretaries to use the industry-related professional knowledge they have learned at work to solve some specific problems encountered and better understand The company's products and business solutions.

In addition, in rapidly developing industries such as IT, communications, and fast-moving consumer goods, more attention is paid to the learning ability and quick and flexible response ability of secretaries. In industries such as law and consulting, it is a test for the secretary's ability to collect and organize information, as well as his steady personality and affinity. From this, it can be seen that professional secretaries are another part of the secretarial field and the development trend of the secretarial profession.

NO2. Employment direction of secretarial majors

(1) Customer service and management direction

This employment direction requires a strong customer service concept and strong customer management Highly skilled professionals with development capabilities, strong marketing activity organization planning, interpersonal communication and modern information management capabilities, who can create added value in services for their organizational systems.

(2) Business Administrative Assistant Direction

This employment direction requires highly skilled administrative assistants who are rigorous, practical, humble and sincere, patient and meticulous, and have the skills to handle daily office affairs in the organizational system. Specialized talents.

(3) Public Relations Secretary Direction

This employment direction requires strong business activity planning and organizational capabilities, strong public relations and business negotiation skills; familiarity with public relations work affairs, and the ability to Highly skilled professionals who create a good public image for the organization.

　NO3. Introduction to the secretarial major

The secretarial major is to cultivate and master the basic theories and professional knowledge necessary for the profession, and to have the comprehensive professional ability and comprehensive quality to engage in practical work in the secretarial major. Front-line work needs, mainly for applied talents in the foreign economic and trade industry who are engaged in foreign-related secretarial work.

Training objectives:

To cultivate a certain degree of theoretical knowledge, strong hands-on and practical operation ability, strong document writing and communication skills; master administrative and Basic operation of business activities, familiar with the use of various modern office equipment, capable of office work in enterprises and institutions; assisting leaders in handling daily affairs, providing services for leadership decision-making and implementation, having good professional ethics and teamwork spirit, and having the ability to handle documents, Intermediate and advanced skilled and application-oriented talents with the ability to handle affairs and meetings, and be able to work as office clerks, administrative assistants, file management, human resources management, etc.

Main courses:

Introduction to secretarial science, public relations and practice, secretarial writing, document management, office affairs management, conference management, secretarial etiquette, secretarial English, secretarial Communication and language, corporate administrative management practices, human resources management, secretarial information work practices, Chinese shorthand, office automation, e-commerce, comprehensive skills training for secretarial positions, etc.

Employment directions for graduates:

Secretaries are applied research talents needed by all walks of life. With the rapid development of social economy, business meetings, official transactions and other activities are increasing. Various industries need secretaries for comprehensive management, establishing corporate image, communicating internal and external relations, handling information exchange, etc. The employment prospects of this major are very broad. After graduation, students can take the civil service examination and be employed in government agencies at all levels; they can also Join enterprises, administrative institutions and economic management departments to engage in secretarial writing, office management and public relations planning, design, organization, human resources management and other tasks.

The main job positions (groups) are:

1. Administrative management direction: President secretary, administrative assistant, general manager secretary assistant, department manager secretary, manager assistant, office supervisor, etc.

2. Business clerk direction: business secretary, documentary clerk, salesperson, negotiation assistant, etc.

3. Ordinary clerk direction: office clerk, front desk clerk, administrative clerk, etc.

4. File management direction: file administrator, data clerk, information collector, etc. Introduction to the employment situation of secretarial majors Part 2

1. Demand for secretarial professionals

From the perspective of demand level, more than 80% of units choose college (higher vocational) graduates, and only Less than 20 units indicated that they needed graduates with a bachelor's degree or above. This shows that private enterprises are more practical in their demand for secretarial talents, and generally believe that a college-level secretarial education is sufficient. Many private enterprises believe that what they urgently need are practical talents in the secretarial profession. What they value is the professional qualities, skills and work abilities of secretarial talents, not just academic qualifications.

Judging from the type of secretaries in demand, 65% of units choose compound secretaries, which shows that compound talents are currently the most popular, followed by application-oriented secretaries (15) and innovative secretaries (10). Another 5 units choose operational secretaries and technical secretaries respectively.

2. Quality demand for secretarial professionals

The survey reflects that private enterprises have diversified quality demands for secretarial talents, but they all tend to have both ability and political integrity. . According to statistics, the comprehensive qualities of secretarial graduates that private enterprises pay attention to, from high to low, are: ideological and moral quality (33), cultural quality (27), business quality (13), psychological quality (8), teamwork Collaborative spirit and communication and coordination skills (5), etc. When most units recruit secretarial staff, the most important thing is basic qualities, such as moral character, flexibility, effort and knowledge, which can be summarized as "requiring quality rather than professionalism". Among the qualities, "morality" is the first, which shows the importance of "morality" in private enterprises. In terms of ideological and moral qualities, the most common choices are: professional ethics (75), professionalism (63), good interpersonal relationships (43), hard-working spirit (38), and loyalty to duty (28).

Culture is a distinctive feature of the era of knowledge economy, and its level affects an individual's overall work level to a great extent.

Therefore, private enterprises rank second in terms of emphasis on cultural quality. The most important cultural qualities of secretarial staff, from high to low, are: mastering solid professional and technical knowledge (38), mastering broad professional knowledge (28), understanding general humanities knowledge (26), mastering relevant subject knowledge (16) ), understand general social science knowledge (4).

Business quality often directly affects work efficiency. The business qualities of secretarial graduates that private enterprises focus on are: independent working ability (42), organizational management ability (35), practical operation ability (28), and innovation Ability (23), ability to acquire, process and utilize information (10).

Good psychological quality is also a factor that private enterprises pay attention to. Today's society is a diversified society full of competition and challenges. Whether secretarial staff can adapt to the new era and seek success in their work depends largely on the individual. The strength or weakness of psychological quality. The psychological qualities that private enterprises pay most attention to in graduates are ease of involvement, enthusiasm for work (40), self-confidence (37), independent and proactive work (25), pursuit of excellence, desire for success (11), and openness and optimism (9).

It is worth mentioning that teamwork spirit and communication and coordination skills are increasingly valued by private 4~_lk. An HR director of a private enterprise said that what enterprises need are people with strong communication skills and affinity, who can use their good communication skills to contact relevant personnel inside and outside the enterprise, and who can cooperate seamlessly and work together to complete the mission and purpose of the organization. Students who have participated in clubs at school and organized and planned large-scale activities are most popular. After these students arrive at work, they can quickly integrate into the group and carry out their work smoothly.

3. Professional abilities and knowledge structure requirements for secretarial professionals

The survey shows that the top five comprehensive abilities of secretarial graduates that private enterprises value most are language expression. Ability, interpersonal communication skills, adaptability, practical ability, written expression ability. Secretarial practitioners must possess these five comprehensive abilities in order to adapt to the requirements of modern private enterprises. It is believed that the professional abilities that secretarial practitioners should possess, in order of emphasis, are professional ethics, professionalism, professionalism, and the ability to use and maintain modern office equipment.

The most important ability factor that private enterprises value when hiring secretarial graduates is "professional level" (26), followed by "interview factors" that reflect comprehensive abilities such as professional ability, communication skills, and psychological quality. First impression” (19); and again “social practice experience” (18). In addition, "foreign language proficiency" (15) and "computer proficiency" (9), both of which can also be regarded as professional abilities. Professional level is the quality that private enterprises value most, and it is the basis for the employability of secretarial students.

According to a questionnaire survey, 35% of the surveyed units expressed concern about whether graduates applying for secretarial positions have obtained secretarial professional qualification certificates. Some units said they would not care very much. The key is to see whether they are truly qualified. It is of course best to have the professional skills of a secretary; 55% of them attach importance to obtaining a computer operation level certificate, but 100% attach importance to whether to obtain a foreign language level certificate.

When asked about the other knowledge graduates majoring in secretarial majors need to master in addition to secretarial professional knowledge, the CEOs of private enterprises most often choose knowledge in economic management, science and technology, accounting, statistics and financial management, etc. knowledge as well as business management knowledge, legal knowledge, etc.

Most private enterprises believe that the abilities that higher vocational students need to further develop are: professionalism, knowledge and ability, cultural literacy and hard-working spirit. When asked whether there is a significant gap in knowledge and ability between graduates from higher vocational colleges and graduates from other key or prestigious schools, 85% of private enterprises think there is a certain gap, and some think there is a significant gap. When asked about the main problems existing in the employment of higher vocational students, most private enterprises believe that the talent training specifications and quality of higher vocational colleges are currently unable to meet the needs of society, and the knowledge structure of higher vocational students cannot fully adapt to the rapid economic development. develop.

4. Characteristics and Trend Analysis of Enterprises’ Demand for Secretarial Professionals

According to the survey, private enterprises’ demand for secretarial professionals has many characteristics, which can be summarized as follows: Four characteristics: first, they must have a good work attitude and be modest and eager to learn; second, they must be willing to endure hardships and learn to adapt to the environment; third, they must pay attention to emotional intelligence, be good at communication, coordination, and working with people; fourth, they must be versatile and versatile. , have the comprehensive quality and ability to be qualified for secretarial work, and are a compound generalist.

In the survey, we found that the secretarial personnel needed by private enterprises are actually "comprehensive secretarial staff." Due to the relatively small size of the unit, the division of secretarial labor is not too detailed. Secretarial staff wear multiple jobs, often integrating secretarial work, finance, statistics, personnel, file management and other tasks. In addition to the necessary professional secretarial knowledge and abilities, In addition, you must also master the basic knowledge of other non-secretarial majors. Not only must you have the ability to handle paperwork and be familiar with modern office equipment, but you must also be familiar with language and have strong social activity abilities. They should not only act as the "face" and "window" for corporate leaders, engage in reception and public relations, but also provide suggestions and assist decision-making for corporate leaders.

In addition, business secretaries and foreign-related secretaries will become the main types of secretaries needed by private enterprises. On the stage of market economy, corporate secretaries must not only understand foreign-related laws and regulations, foreign-related etiquette, and foreign-related economics, but also understand business information, understand the production and sales laws and characteristics of the enterprise, and have certain planning and marketing capabilities. To meet the objective needs of private enterprises, secretarial staff must learn foreign-related laws and regulations, modern enterprise management knowledge and modern production technology, master relevant information and materials, learn and apply legal knowledge, fulfill their responsibilities in acting in accordance with the law, and adapt to the new needs of enterprises.

The advisory role of private enterprise secretaries is more prominent than that of other types of enterprises. In order to win in the fierce market competition, enterprises need high-level and high-level secretaries to serve as good consultants to enhance the competitiveness of the enterprise. A good secretary should not only do his or her job well, but also be a good consultant and assistant to the "boss". He should consider some things carefully for the "boss" and even guide the "boss" effectively without affecting the relationship. "Carrying out various tasks is a new requirement for secretarial staff in private enterprises in the new era.

With the economic development of private enterprises, private enterprises have increasingly higher requirements for the cultural literacy of secretarial personnel. Secretarial staff must not only participate in and promote the development of corporate culture as a member of the "culture", but also display the concepts and connotations of corporate culture as external ambassadors. Be responsible for your own unique professional expertise. The inner image is even more boundless, ranging from public relations, etiquette, communication, meetings, case handling, etc., which are all areas of secretarial work.

The demand for secretarial talents has a promising future, and private enterprises attach great importance to quality and ability needs for secretarial talents. Therefore, the teaching reform of secretarial majors in higher vocational colleges should be oriented by social needs, pay attention to the cultivation of talents' comprehensive quality, professional knowledge and professional skills, and highlight the characteristics and applicability of enterprises to enhance the employment adaptability of secretarial professionals. Participate in the construction of corporate culture. From the external image of the company, everything from factory building style, environmental decoration, slogans to factory logo design, holiday atmosphere decoration, etc., basically rely on secretarial personnel. In terms of demand quantity, the 100 private enterprises surveyed expressed the need for secretarial talents. . When asked about the average number of secretarial graduates needed each year in the next three years, more than 90 units chose 1-2, and nearly 10 units chose 3-5 or more. This shows that private enterprises have a certain demand for secretarial talents. ;