Campus charity party event planning plan

In order to ensure that work or things go smoothly, it is often necessary to prepare a specific, detailed, and highly targeted plan in advance. The plan is a written plan arranged from the aspects of purpose, requirements, methods, methods, progress, etc. . What formats should you pay attention to when writing a plan? The following is the planning plan for the campus charity party that I have carefully compiled. It is for reference only. Everyone is welcome to read it.

1. Foreword of the event

Xinyuanshe has gone through 5 years since its establishment and has received support and help from caring people from all walks of life. During this period, we will all The help and encouragement of caring people and the love of Xinyuanshe are spread to every corner of society, and we always adhere to the bright and broad path of public welfare. Helping poor children to have children is not only the responsibility of Xinyuan Society, but also requires the help of caring people.

2. Activity location and time

Location: Fengyu Basketball Court of Sichuan Vocational and Technical College

Time: June 8

Three , Purpose and significance of the activity:

1. By carrying out this activity, we can further promote your company and increase the company's influence in the entire college.

2. Through the launch of the event, promote the "one-to-one" activity into a "two-help-one" activity form that integrates "enterprises, associations, and recipients"; and determine the company's on-site Designated help for families.

3. The event will be a vivid educational lesson for the teachers and students of the college, allowing everyone to learn to be grateful and join our team of inheriting love.

4. This event will invite relevant social figures, media units, etc. who have long-term help to Xinyuanshe, and take this opportunity to express our gratitude for their long-term help and care.

5. Through this activity, students can realize the meaning of education and actively participate in our teaching ranks.

6. Through the development of activities, it can also attract more people's attention, further strengthen public welfare undertakings, and allow more enthusiastic people to support and help Xinyuan Society do good public welfare undertakings.

7. The event is a comprehensive summary of the gains and losses of our society in various activities over the past five years, and is a turning point and guidepost for our company’s future development;

4. Event hosting:

Sichuan Vocational and Technical College Student Association

Event organizer: Student Association Xinyuanshe, Department of Economics

Event co-organizer: Suining Lanyue Cultural Media Co., Ltd.

Full sponsor of the event: To be determined

5. Theme of the event:

Poverty alleviation with one-on-one love

6. Event publicity plan (see attached table)

7. Preparation for the event

1. First, hold an internal meeting jointly with the planning team. The agenda is as follows:

< p> a. Determine the time and place of the event

b. Establish a planning group (including students from the Department of Engineering)

c. Discuss and establish this event based on the guiding ideology of the Federation of Social Social Sciences Various tasks of the event

d. Improve and establish the planning document

e. Allocate tasks for various matters of this event

f. Establish various tasks Working group

g. Determine long-term support companies and families

h. The event staff consists of students from the Department of Economics, members of the Xinyuan Society, and employees of the Blue Moon Culture Media Company*** Participate in and assign to each group to carry out relevant work in a unified manner

i. From May 16 to May 28, implement the sponsorship of the party

2. Contact each group on May 17 Convene a meeting with the following agenda:

a. Explain and emphasize the significance, nature and importance of this event at the meeting

b. Everyone*** speaks together Discuss and establish some specific work and activity links

c. Distribute various tasks of the activities to various groups

3. The sponsoring group should clarify the direction of the sponsorship and prepare for this Prepare funds for event planning.

4. The planning team of this event holds a meeting every week to summarize the preparations of various working groups for the event, discuss and discuss the problems and situations encountered by each group in their work. processing, and then provide specific guidance on publicity, contact, and event site layout.

5. Publicity Group Work: The publicity group will be specifically responsible for the publicity work of this party. The requirements and precautions are as follows:

a. The publicity group will formulate a publicity plan before May 28 , submit it to the planning team for approval.

b. From May 28th to before the party, the specific implementation stage of the publicity work and the launch time of the comprehensive publicity work.

c. The significance of this party is self-evident. The success or failure of the publicity work is related to the success of the party, so the publicity team must be innovative and vigorous in the formulation and implementation of the publicity plan

6. Stage team work

Main tasks:

a. Responsible for the design and layout of the party stage

b. The sound and lighting of the party Arrangement

c. Preparation of background music required for the party

d. Videography and photography of the party

Specific requirements:

a. The layout of the party stage should be adapted to local conditions, and a layout plan should be made based on the actual situation on site. Since it is in an academic lecture hall, you need to enter the site in advance to plan. The decoration requirements must be consistent with the theme and atmosphere of the party.

b. According to the order of each program and the needs of each program during the party, the music, microphones, speakers, and lights must be prepared in advance. The lights, music, and speakers of the party must be coordinated with the management of the academic lecture hall in advance. Contact the staff. In addition to the background music required for each program, the background music for the opening, interactive sessions, and ending of the party should also be considered.

c. When filming and taking photos on site, the angle and timing of shooting must be selected to achieve the best results.

d. The construction of the stage and the configuration and debugging of sound and lighting must be completed before 16:00 on June 7th

7. Procurement work

Item shopping guide: Ben The shopping guide for each item is based on the needs of each group's work and activities, and is as frugal as possible! For items such as audio and lighting, the final decision will be made through consultation between the sponsoring group and the sponsor. If during the preparation of the event, each group needs items, the leader of the group will submit a list of needed items to the item and financial management team. (For the purchase of items for this event, the purchasing team must carefully record in detail and report with invoices)

8. Logistics work

a. Item management: During the development of this event , you may borrow clothing, tables, chairs and other items. All borrowed items, regardless of size or price, must be registered so that they can be returned in an orderly manner after the event.

b. Financial management: Detailed registration must be carried out for the cashier situation of this event. Anyone who purchases more than 100 yuan must explain the situation to the planning team.

9. Etiquette work:

Main tasks:

a. Responsible for the invitation and reception of guests at this event

b. Responsible Seating arrangements for the on-site audience

c. Responsible for the etiquette tasks of on-site awards and donations

d. Writing of the party press release

Etiquette requirements:

a. Etiquette personnel are required to dress uniformly

b. Etiquette personnel must have a good service attitude and their words and deeds must conform to etiquette standards

c. Press releases must be written in a timely manner and in compliance with etiquette standards. The actual situation and content of the event

d. In the first four days, invitations will be sent to the guests attending the party based on the guest list of the planning team.

(Based on the actual situation on site and the guests attending the party The actual number of people determines the ceremonial number)

10. Program work

In order to ensure the quality of the program for this evening party, in addition to the collection of programs for college students, we will also target outside the college and other relevant units. For example, in the college, we will provide services to all students in the college as well as professional teachers related to the college’s art troupe and art system. Outside the college, it faces Suining Municipal Cultural Bureau, Suining Disability Center, Suining Cultural and Art Troupe, China Telecom Corporation and other relevant units.

After the program collection, we will also organize relevant professional teams to serve as judges to conduct rehearsals and screenings to ensure the success of this party with high program quality.

Main tasks:

a. Responsible for the collection of party programs, program rehearsals, and establishment of program formats

b. Responsible for the adjustment and establishment of the party process , and guarantee of program quality

Program requirements:

c. The significance of the program should be based on the nature of the party (public welfare), and should not be too entertaining, so that the audience can There are experiences and influences in the program

d. The overall program requires health and positivity

e. The selection of the program is to find events or topics that are relevant to what is happening around us and in society< /p>

Program solicitation:

a. The program collection for this event is the responsibility of the event program team

b. In the name of Xinyuanshe, please submit to the college art troupe, art Departments, drama clubs and other literary and artistic institutions and groups extend sincere invitations.

d. The program collection for this event is open to teachers and students of the entire school.

Program rehearsal:

a. The first program rehearsal on May 31st

b. The second program rehearsal on June x

c. The last rehearsal will be held on the evening of June 7th (Fengyu Basketball Court)

d. The program rehearsals will be conducted in three times; the first two are for program screening and guidance, and the last one is for program confirmation .

11. Security work

a. The security team is fully responsible for the security work of this event.

b. The security team should closely contact the school security department to provide strong guarantee for the normal conduct and success of this event.

c. It is necessary to maintain the order of the event site on the day of the event, eliminate some unsafe hazards at the event site, respond immediately to emergencies that occur during the event, and handle them promptly and flexibly. Ensure the normal conduct of activities.

12. Preparation work at the event site

a. The stage should be set up the day before the event to prepare for the evening rehearsal

b. On the day of the event The layout of the venue between 8 o'clock and 12 o'clock should be completed under the arrangement of the planning team, including the seating of the guest seats and the seating areas of each department. (The areas for guest seats and departments should be reasonably divided according to the actual situation on site).

13. A mobilization meeting will be held one day before the event. The agenda of the meeting is as follows:

a. Emphasis on the importance and significance of the event

b. To each party Summary of the group's preparatory work

c. Make specific arrangements for on-site work

14. Relevant guest invitations: leaders of your company, college leaders, Suining TV station, Suining Daily, Suining Youth League Committee , Suining Red Cross Society, Suining Volunteer Federation, Suining Disability Care Center, Suining Special Education College principal, and representatives of supporting teachers

8. Current process of the event

7:00 Audience admission

7:30 event officially begins

1. Speeches from relevant leaders of your company

2. Speeches from college leaders

< p>　3. The on-site teaching teacher teaches the students to sing

　4. The students read a passage or a poem prepared for the teacher on the spot

　5. At the end of the class, the teacher says something to the students Inspiring words and pass on the help of the next generation of volunteer teachers to students

6. An inspirational song

7. The company provides on-site long-term assistance to extremely poor families

8. One-to-one assistance promotional video

9. Cantata

10. Recitation

11. Xinyuanshe video playback

9. The overall format of the party:

The party is divided into three chapters

"One-to-one Love Poverty Alleviation"

Chapter 1: Education

1. The teacher teaches the students to sing (song to be determined) "The Last Teaching Drama"

2. A passage or poem prepared by the students for the teacher

p>

3. The end of the class (teachers and students hugged each other, cried, and said some words of help)

The entire session was based on the last class taught by a volunteer teacher to the students as the background, interspersed with 3 small scenes in the classroom, and the last scene leads to the next chapter.

Chapter 2: One-on-one assistance

1. An inspirational song

2. Several company CEOs gave hairpins to several poor families on the spot Long-term one-to-one assistance

3. Playing of the promotional video of one-to-one assistance

The whole link mainly reflects the theme of Xinyuan Society’s one-to-one long-term assistance and determines Several companies provide long-term one-to-one assistance to several extremely poor families.

Chapter 3: Convey the power of love, thank you, me and him

1. Chorus of gratitude songs

2. Recitation

3. Xinyuanshe video playback

4. Gratitude sign language exercise

5. College leadership summary

This link will show the gratitude of all walks of life to the outside world The strong support and help of Yuanshe’s loving cause brought the atmosphere of the entire party to a climax and continued the loving purpose of our Xinyuanshe.

10. Fund budget (see attached table)

First, the logistics team will conduct a unified market survey and list of the items required for this event, and then the planning team will budget the funds. Make a specific budget.

11. Emergency plan

1. If the program fails to keep up during the performance, the program team will be fully responsible for the next one.

2. If there is a collision among the audience, the security team must resolve it quickly without affecting the atmosphere of the scene.

3. If latecomers cannot find their seats, the etiquette team will lead them to their seats.

4. If there is an accident with the sound, lighting and other equipment on site, the stage team will quickly resolve it so as not to delay the party.

5. If the invited guest cannot attend the meeting due to temporary matters, please arrange for other spokespersons to be present.

12. Personnel Arrangement Table

Planning Team: Responsible for the planning and overall arrangement of this event

Program Team:

1 , Program solicitation

2. Party process arrangement

3. Program rehearsal work

4. Program lyrics

Publicity team ：

1. Publicity of the event

2. Production of posters and banners

3. Invitation and reception of guests and other etiquette work

< p> Purchasing Group:

1. Purchase of items required for activities

2. Borrowing and returning actors’ costumes

Stage Group:

1. Division of on-site areas

2. Cooperate with staff in debugging lighting, stage and sound

Logistics team:

1. Item and financial management< /p>

2. Cashier who records funds

3. Registration of purchased and borrowed items

4. Moving tables and chairs

5. Supply of tea

Security team: Cooperate with the security department to be responsible for safety matters at the event

Etiquette team: Responsible for the invitation and reception of guests at this event; responsible for the seating arrangement of the audience ; Responsible for the etiquette tasks of on-site awards and donations; writing of party press releases

Attachment; 1 Fund budget

One-to-one promotional video shooting and production: 600

LED screen: 1500

Program costumes and makeup expenses: 2500

Sound and stage: 5000

Guest seat layout and drinking water: 200

Printing materials fee: 150

Event souvenirs: 400

Others: 200

Total: 10550

Note: Funds The use must be based on the principle of openness and transparency, with evidence and evidence, and an invoice must be provided, indicating the time and purpose, and must be signed by the person handling it.