Summary of clerical and file work

Summary of clerical and archival work

A summary is a written material that evaluates and describes the achievements, existing problems, experiences and lessons learned, etc. It can improve We have the ability to find problems, so it is very necessary to write a summary. So how should we write a summary? The following is a summary of the paperwork and file work I have compiled. Everyone is welcome to learn from and refer to it. I hope it will be helpful to everyone.

Summary of Documentary and Archives Work 1

xx Company’s archives management work is under the care and guidance of superior business departments and under the leadership of the company’s party committee and government, focusing on strengthening archives functions and accelerating With the focus on standardized management of archives work, we must conscientiously study and implement the "Archives Law of the People's Republic of China", "Measures for the Implementation of the Archives Law" and other relevant laws and regulations. Through extensive study, publicity and implementation, we have further strengthened the cadres of the entire company. Employees' understanding of the importance of archives work has laid the foundation for the standardization and institutionalization of our company's archives management work, provided an important guarantee for superior departments and leadership decisions, and promoted the healthy and coordinated economic and social development of the entire company. The work situation over the past year is summarized as follows:

1. Attach great importance and strengthen leadership

In order to adapt to the development requirements of the new era and further strengthen our company’s archives work, our company will attach great importance to it at the beginning of the year. Archives work is included in the assessment of party building and economic goals, and is included in the company's work plan and development plan. Starting from management, focusing on training, we will gradually standardize the company's comprehensive archives management. Actively publicize the laws and regulations related to archives work to the majority of cadres and workers, and have achieved good results. In archival work, we deeply realize that leadership attention is the key to doing archival work well.

2. Establish and improve the archives management system and strengthen archives management

In order to make our company's archives management work gradually become institutionalized, standardized and scientific. Our company has established and improved a file management system based on the actual situation. Systems such as job responsibilities of archives staff, archives confidentiality, archives storage, archives review, archives identification and destruction have been formulated, creating favorable conditions for archives work to enter scientific and standardized management. In actual work, we strictly implement various systems for archival work to ensure the orderly development of our company's archival work. Make us more aware of the importance of archival work.

3. Strengthen system construction, improve management measures, conscientiously implement them, and strictly prevent leaks of confidentiality

Continue to strengthen the construction of staff job responsibilities, implement the "Archives Law" and relevant national archives Work principles and policies, regularly publicize the laws, systems, and regulations of archives work, and enhance the archives awareness of staff in each unit. In accordance with relevant laws and regulations, we will effectively strengthen the supervision, inspection and management of the collection, identification and destruction of documents and materials, so as to make our company's file management more rational, standardized and scientific. We have formulated and implemented more effective measures: on the one hand, we have strengthened the custody and confidentiality of archived documents and materials, and they have been managed centrally by archivists. No individual is allowed to misappropriate them without authorization. All confidential documents and materials must be circulated and preserved carefully. work; on the other hand, we should be people-oriented, strive to improve the professional quality of archives management personnel, and actively participate in archives professional technology and business knowledge training. The archives staff conscientiously do a good job in receiving and sending documents, do a good job in collecting and organizing archives, and ensure that the archived documents and materials are complete, accurate, and systematic; do a good job in the statistics and utilization of archives, and carry out inventory, reception, destruction, and Make accurate statistics on utilization, etc., compile archival historical materials in a planned and step-by-step manner, actively develop and utilize archival information resources, and ensure that excellent services are provided for various tasks; manage archives in strict accordance with the confidentiality law and archives law, and ensure the integrity of archives. Security and utilization. Actively accept business guidance, supervision and inspection from competent departments, and actively complete other tasks related to archives.

IV. Existing problems

1. The awareness of archives is weak and the thinking is not in place. Although archives are now included in our company's responsibility system assessment, some personnel still do not pay enough attention to the awareness of archives work, which has affected the development of archives work to a certain extent.

2. Poor infrastructure and shortage of funds.

Due to financial difficulties, archive equipment, materials, fire-fighting facilities, etc. cannot meet the requirements of superior departments for archives management, which affects the storage and utilization of archives. Especially with the development of society, the application of office automation technology and electronic documents have emerged, and traditional The traditional archiving method can no longer meet the needs of society, but due to economic constraints, our company's archive management work can only be archived according to the traditional method.

3. Archival personnel do not have strong professional knowledge and the team is unstable. There has always been no professional archivist, but office secretarial staff serve part-time. Due to personnel changes, the current archives managers have not received professional training related to archives management and have insufficient archives knowledge. They are usually busy at work, have large changes in staff, and lack archival work. Continuity leads to low quality of file management. Summary of clerical and archive work 2

I started in XX and have been engaged in cadre and personnel file management. According to the requirements of the Health Bureau, each department has designated a part-time archivist to be responsible for the department's archival work. The Personnel Department of the xx Health Bureau was established, and I was clearly responsible for the management of documents and files in the Personnel Department. At the end of XX, the agency structure was reformed and the number of personnel was reduced. The two file management tasks of comprehensive archives management and cadre personnel file management of the Health Bureau were set up for one position and I was responsible for it alone. In XX, he began to be responsible for comprehensive archives management. That year, I participated in the training for archivists and archives law enforcement liaison officers organized by the District Archives Bureau. When it comes to archives law enforcement, here are the following points of experience:

First, you must learn the Archives Law and Beijing’s implementation of the Archives Law. I also need to learn the "Regulations on the Management of Cadre Files". Only by studying, knowing and understanding the law can we use and enforce the law well and act in accordance with the law.

Second, frequently report work to leaders to gain support from leaders. Mainly in terms of funding, we have received strong support from leaders. Since the Health Bureau has a large number of documents, nearly a thousand yuan is spent on archival equipment and tools every year. In XX, the Health Bureau moved to the Second District of Xiaozhong Fule. All archives and warehouses were equipped with anti-theft doors, protective fences and air conditioners, and were also equipped with computers. In XX, in order to establish an electronic archive directory, we invested more than 10,000 yuan to install the online version of "Feihu Linkong" file management software. That year, all long-term and permanent archive directories (including file levels) were entered into the electronic directory. In XX, in order to alleviate the shortage of rural cooperative medical office space, the Health Bureau freed up a room as a file warehouse to store cooperative medical accounting files. At the same time, it invested more than 2,000 yuan to purchase four groups of rooms suitable for storing accounting documents. Tin cabinet. During the annual archives administrative law enforcement inspection, the bureau leaders in charge of archives work personally supervise and inspect the safety of archives warehouses, and specifically propose that fire extinguishers should be replaced in time to ensure that they are within the validity period. The archives warehouse was changed this year, and curtains were custom-made to prevent light and archive materials from being damaged.

Third, doing your job well is also enforcing the law.

1. In accordance with the "Archives Law" and the Beijing Municipal Measures for Implementing the "Archives Law", the archiving system, the archives custody system, the archives borrowing system and the archives safety management accountability system have been formulated based on the specific conditions of the unit.

2. The scope, classification and storage period of document archiving must be accurate to facilitate search and utilization. Those with preservation value must be archived, and those with no preservation value should not be archived as invalid; for example: documents and materials issued by superior authorities for reference but not required for processing, documents that are finalized after soliciting opinions; duplicate documents of this agency unit, and no documents that need to be processed. Transactional and temporary documents for checking the use value; documents issued by agencies at the same level and non-affiliated agencies that do not need to be implemented and processed.

3. In terms of file security protection, we must be serious, responsible and careful. We must often observe the temperature and humidity of the warehouse and keep records. Check whether the power is turned off and whether the doors and windows are closed properly before leaving get off work every day. Immediately take improvement measures when problems are discovered to eliminate hidden dangers; irrelevant personnel are not allowed to enter the archives warehouse without authorization.

4. In terms of archive utilization, detailed registration of archive materials entering and exiting the archives room must be carried out, and the utilization results must be recorded when necessary; when archives are loaned out for more than a week, they must be returned in time without fear of trouble to avoid the loss of archives.

Fourth, a job responsibility system has also been formulated for full-time (part-time) archivists in grass-roots units, which requires that on the basis of organizing and archiving files, they must do a good job in file security protection to achieve fire prevention, theft prevention, and fire prevention. The purpose of light, moisture-proof, rodent-proof, insect-proof, dust-proof and pollution-proof; regularly check the storage status of archives, repair and provide technical treatment for damaged archives in a timely manner.

If there are various awards, certificates of honor and relevant department materials of major events at or above the municipal level, they should be handed over to the Archives Office of the Health Bureau in a timely manner; for archivists who have not obtained employment certificates, actively urge the leaders of the unit to allow them to participate in the archives organized by the District Archives Bureau Training courses to ensure that you can work with a certificate. During the annual Legal Awareness Month. In addition to doing a good job in the legal publicity work of the agency itself, notices are issued to grassroots units through the Health Bureau LAN, requiring them to publicize the "Archives Law" through various forms. Some hang banners, some put up slogans, some use blackboards or promotional windows, and some use large electronic screens for publicity. In addition, most units have organized employees to study. In XX, the Health Bureau also re-formulated and issued the "Archives Custody System", "Archives Filing System", "Archives Lending System", "Archives Safety Management Responsibility System", "Accounting Archives Filing Scope and Storage Period" and other systems. Summary of clerical and archive work 3

Clerical work is my first job after graduation and a starting point for my career. I cherish it even more and do my best to adapt to this position. Through a year of continuous learning and the help of colleagues and leaders, I have fully integrated into the big family of xx, and my personal work skills have also been significantly improved. Although there are still shortcomings in my work, it should be said that This year I have sacrificed a lot and gained a lot. I feel that I have grown and matured. The work situation in XX is summarized as follows:

1. Adapt to the characteristics of office work with a down-to-earth work attitude

The office is an important hub department for the company’s operation and plays a vital role in the internal and external aspects of the company. A lot of work needs to be coordinated, communicated, and communicated from top to bottom, which determines the complexity of office work. In addition to my own job every day, there are often unplanned matters that need to be dealt with temporarily, and they are usually urgent, so I have to worry about solving the work at hand first. Therefore, these temporary matters take up a lot of working time, and I am often busy. At the end of a busy day, what I originally planned to accomplish was not done. But the work at hand cannot be delayed. I owe a debt today, and there will be other work to deal with tomorrow. Therefore, I often use my rest time to "make up lessons" and take some writing work home to write.

The office has a small manpower and a heavy workload, especially the company's conference work, which requires department employees to work together. During this year, when encountering various activities and meetings, I actively cooperated with the conference affairs. I thought in the same direction with my colleagues in the department and worked hard in the same place. I didn’t care if I did more or less. Hope the event will be successfully completed.

This year is the company’s efficiency and service year, and the office is a service department. I do a good job in all service tasks to ensure the normal development of the work. When other colleagues in departments come to consult files or access electronic documents, I will handle them promptly; when subordinate organizations encounter relevant issues and ask for help, I will answer and solve them as soon as possible. Serve everyone with a sincere heart.

2. Be dedicated to your responsibilities and do your job well

Over the past year, I have mainly completed the following tasks:

1. Strict requirements for paperwork

1) Official documents are reviewed and filed in a timely manner. The circulation and reading of documents strictly follow the company's rules and regulations and ISO standardized process requirements to ensure the timeliness of preparation and circulation of various documents, and timely convey the spirit of superior documents to all grassroots organizations to ensure the smooth flow of government orders. After the document review is completed, you will be responsible for the filing, storage and review of the documents.

2) There are no errors in issuing official documents. Do a good job in the branch's document issuance work, responsible for document typing, modification, attachment scanning, red text distribution and mailing, and email sending. At the same time, assist various departments in the verification of documents issued. The company publishes a large amount of documents, and sometimes there are multiple documents to be issued in a day. I carefully check the original manuscripts one by one to ensure the quality of the documents. In the past year, I have issued only red documents. At the same time, he is responsible for the drafting of office documents and the drafting of various event and meeting notices.

3) Prepare office meeting materials and organize meeting minutes. At the end of each month, check the implementation of monthly plans of each department, collect monthly summaries and plans from each department, prepare a review of the month's work, and compile office meeting materials into a volume for reference by the general manager's office. After the office meeting, the meeting minutes are compiled in a timely manner and sent to various departments for review after modification by the general manager.

2. Intensify the supervision work

Supervision is an effective means to ensure the smooth flow of company orders. Since this year, as the main executive of the supervision team, I have been revising and improving the supervision work procedures and based on After institutionalizing the supervision work in the form of red text, the supervision work will be strengthened through oral, written and other forms. Pay close attention to the matters assigned and approved by the company leaders, the implementation progress of the lower-level units on the implementation of the spirit of the superior company, and the temporary work assigned by the leaders, etc., and provide regular feedback to the general manager's office.

3. Effectiveness of internal and external publicity

Publicity work is an important means and window for the company to establish a social image both inside and outside the system. In terms of internal publicity this year, I mainly wrote branch briefings, co-organized manuscripts, and assisted in the compilation and distribution of blackboard newspapers. In terms of external publicity, I completed the publication of branch name change advertisements, company celebration advertisements, and New Year's Day advertisements. At the same time, information is basically published in the newspaper every month.

4. Secretary work

The secretary position is a position that emphasizes responsibility. Many requests for instructions and work reports from various departments are handed over to the general manager's office through me, and some of them need to be kept confidential, which requires me to be careful and patient in my work. Over the past year, all types of documents submitted to the general manager's office by various departments and organizations have been submitted in a timely manner, and all types of tasks assigned by the general manager's office have been completed in a timely manner, so that we can be responsible to the general manager's office and the relevant departments.

Because of the special nature of this position, in order to better serve the leadership and ensure the development of various daily tasks, I basically don’t get off work until after 6 o’clock every day. Sometimes when I encounter temporary tasks and need to work overtime, I do not complain and complete the work summary seriously.

5. Actively participate in corporate cultural activities

Over the past year, we have actively participated in Siqing development training, employee family meetings, provincial sports games, Mid-Autumn mountain climbing activities, study competitions and many other activities. The planning and organization of activities contributed to the company's corporate culture construction and cohesion project.

Over the past year, there has been great progress both in ideological understanding and work ability, but gaps and shortcomings still exist: for example, the overall idea of ????the work is not clear, and things are still being dealt with one by one. The pile is simply dealt with and completed, and the work is not done well enough. The brain is not moving much, and the work enthusiasm and initiative are not enough. After the leader explained some things, he did not actively invest in them. Too much energy and a bit of laziness in doing things. I didn't start until the leader urged me to do it, which resulted in passivity at work.

The new year brings a new atmosphere. Faced with new tasks and new pressures, I should also face new challenges with a new look and a more proactive attitude, and play a greater role in my position. role and achieve greater progress. ;