Official document format of party and government organs

Official document format of party and government organs

1

From July 20 12 to July 1 year, the Provisions on Handling Official Documents of Party and Government Organs (No.2065438 of our Office14) was implemented, and the current official documents of China * * * production party organs issued by our Office on May 3, 1996 were implemented.

First, the constituent elements and typesetting forms of official documents of party and government organs

Official documents of party and government organs are documents with specific effectiveness and normative style for party and government organs to implement leadership, perform functions and handle official duties. They are important tools for conveying and implementing Party and state policies, promulgating laws and regulations, guiding, arranging and negotiating work, asking for instructions and answering questions, reporting, informing and exchanging information.

Elements of official documents

A document generally consists of document number, classification and duration of confidentiality, urgency, symbol of the issuing organ, document number, issuer, title, main sending organ, text, annex description, signature of the issuing organ, date of writing, seal, notes, attachments, cc organ, issuing organ, issuing date and page number.

(2) the typesetting form of official documents

Typesetting form refers to the standard printing format of various elements of official documents on the layout of official documents.

1. Document paper size:

Adopt international standard A4 paper, 2 10MM*297MM.

The official document margins and editing center dimensions are: official document head 37mm, official document paper binding mouth 28mm, editing center dimensions156mm * 225mm (excluding page numbers).

The upper edge of the license issuing authority logo to the upper edge of the plate center is 25mm. For the official documents submitted, the top edge of the license issuing authority logo to the top edge of the version is 80 mm.

2. Document writing form

Write horizontally from left to right. What is the first layer of its logo? Number one? , the second floor is (1), and the third floor is? 1.？ , the fourth floor is (1)

3. Font size

The logo of the issuing authority uses the small label and red logo of Song Hema Chef No.2; The confidentiality level, duration and urgency are indicated in bold type 3; Document number, issuer, main sending organ, remarks, cc organ, printing organ and printing time are imitated in Song Dynasty No.3; The name of the issuer is indicated in italics No.3; The text is imitation of Song Dynasty No.3, with 22 lines on each side and 28 words in each line. If there is a subtitle in the text, you can use No.3 Song style or bold font.

4. Page number

Mark it with Arabic numerals of No.4 half angle and place it on the lower edge of the center of the board. Put a No.4 word line on the left and right of the number, and the word line is 7 mm away from the lower edge of the center of the disk. Single page number is 1 word in the right space, and double page number is 1 word in the left space.

5. Letters and official documents

The distance between the top edge of the name of the issuing authority and the top edge of the page is 30mm, so it is recommended to use a small standard song typeface, and the font size shall be determined by the issuing authority; 4 mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20 mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170 mm in length. There are 28 words in the middle of each line. The name and double line of the issuing authority are printed in red.

(3) Elements and typesetting forms of official documents

The elements of official documents are divided into three parts: text, theme and version.

1. eyebrows

All the elements placed above the red reverse line on the front page of a document are collectively called document eyebrows. Eyebrows include: the serial number of the official document, the level and duration of confidentiality, the urgency, the symbol of the issuing authority, the document number and the issuer.

(1) number of copies: the serial number of the number of copies of the official document, that is, the serial number of each official document when several copies of the same manuscript are printed. Confidential documents should be marked with numbers. Place it in the first row in the upper left corner of the center of the plate and use Arabic numerals.

(2) Confidentiality and duration: Confidentiality is divided into top secret, confidential and secret; The confidentiality period is a description of the provisions on the confidentiality level of official documents. Put it in the first line in the upper right corner of the version center, leaving a space between the two words.

(3) Urgency: it is the time limit for the delivery and handling of official documents. According to the urgency, mark? In a hurry? 、? Is it urgent? ; What is an urgent telegram? Teddy. 、? In a hurry? 、? Is it urgent? 、? Pingji? . Put it in the first line in the upper right corner of the version center, leaving a space between the two words. Official documents are marked with the level of confidentiality and urgency. The top box of confidential level is marked on the first line in the upper right corner of the editing center, and the top box of emergency level is marked on the second line in the upper right corner of the editing center.

(4) Logo of the issuing authority: The logo of the issuing authority indicates the author of the document, which is the standardized plate-type document title used by the issuing authority when making the document. Wentou? . Add the full name or standardized abbreviation of the issuing authority? Documents? Composite, centered red overprint at the top of the first page of the document. When writing jointly, the logo of the issuing organ can be used in combination with the name of the joint issuing organ, or the name of the host organ can be used alone. Documents? The word is placed on the right side of the name of the issuing authority and arranged in the middle from top to bottom.

(5) Document number: Document number is the serial number arranged by the issuing authority in the order of issuing documents. It consists of words, year and serial number of the issuing authority. Place two blank lines under the logo of the issuing authority and arrange them in the center. The year and serial number are identified by Arabic numerals; Should the year be marked with the full name in hexagonal brackets? 〔 〕? Attach; The serial number is not composed of dummy bits (that is, 1 is not composed of 00 1) and is not added? First one? Words. Joint use of the document number of the host organization.

4 mm below the document number, print a red reverse line with the same width as the center of the plate.

(6) Issuer: Issuer is the name of the leader who approved the issuance in the official documents submitted. Only used for upper text. Arranged in parallel to the right of the file number. The space on the left is the document number 1, and the space on the right is the name of the issuer1; The issuer uses No.3 imitation song style, followed by a full-width colon, and the name of the issuer is indicated in italic No.3 after the colon. If there is more than one issuer, the name of the organizer issuer should be placed on line 1, and the names of other issuers should be arranged in the order of the issuer from line 2. The red reverse line should be moved down so that the document number and the name of the last issuer should be on the same line, and the distance between the red reverse line and it should be 4 mm. ..

2. Main parts of official documents

All the contents below the red reversal line on the front page of the official document sent to the CC organ (excluding) are collectively referred to as the text. Including: title, main sending organ, text, attachment description, written date, seal, remarks and attachments.

(1) official document title: an accurate and brief summary of the main contents of an official document. It consists of the name, reason and language of the issuing authority. In addition to the names of laws and regulations and book titles, punctuation marks are generally not used. There are two empty lines under the red reverse line with small label No.2, which can be divided into one or more lines and arranged in the center; When looping, the meaning should be complete, the arrangement should be symmetrical and the spacing should be appropriate.

(2) Main sending organ: refers to the main accepting organ that requests official documents to be processed or answered, and should use the full name, standardized abbreviation or the same type of organ in a unified way. The logo has a blank line under the title, and the top box on the left is a three-letter logo, which is still the top box when it returns. The name of the last major delivery agency is followed by a full-width colon.

(3) Document body: The document body expresses the specific content of the document. It is usually divided into lead, subject and conclusion. In the next line of the main delivery organ, leave two words blank in each natural paragraph, and return to the top box, without returning the number and year. The text is imitation of Song Dynasty (No.3), with 22 lines on each side and 28 words in each line. If there is a subtitle in the text, you can use subtitle No.3 in italics or boldface.

(4) Attachment description: the serial number and name of the file attachment. If there are attachments in the official document, the blank line with the words "blank" at the bottom of the text is marked "Imitation of Song Dynasty" No.3? Attachment? , followed by a full-width colon and name. If the attachment has a serial number, please use Arabic numerals (such as? Attachment: 1 ); No punctuation marks are added after the attachment name.

(5) Signature of the issuing authority (from July 20 12/day): the full name or short name of the issuing authority of the department.

(6) Written time: refers to the time when the official document takes effect. The date adopted by the departmental meeting or issued by the person in charge of the issuing authority. The date issued by the person in charge of the last issuing organ of the joint issuing department. Logo is under the text, two lines are empty and four words are empty. Mark the year, month and day with Chinese characters; ? Zero? Write as? ○? .

(7) Seal: If the official document is signed by the issuing authority, it shall be stamped with the seal of the issuing authority and be consistent with the signing authority. General official documents and telegrams bearing the marks of specific issuing organs may not be stamped. The official documents jointly submitted shall be sealed by the host organ, and the official documents jointly issued shall be sealed by the issuing organ.

The official documents issued by a single organ are not signed by the issuing organ, but only marked with the written time. The seal should be 2 mm to 4 mm away from the text, straight and centered, and press the writing time. The seal should be red.

When the lower arc of the seal has no words, the lower set method is adopted, that is, only the lower arc is pressed in writing time; When there are characters in the lower arc of the seal, the middle sleeve method is adopted, that is, the center line of the seal is pressed in writing time.

When joint writing needs to be stamped with two seals, the writing time should be opened, with 7 words on the left and right; The seal of the organizer is in front; Both seals are stamped with the writing time, and both seals are red. Only by using the same stamping method can we ensure the orderly arrangement of seals. The two seals do not intersect or are tangent to each other, and the distance between them is not more than 3mm.

When a joint document needs to be stamped with more than 3 seals, in order to prevent blank seals, the name of the issuing authority (abbreviation) should be arranged between the time of issuing the document and the text. The seal of the organizer is in the front, with a maximum of 3 pieces in each row, and the two ends shall not exceed the core; If there is one or two seals in the last row, they are all arranged in the middle; The seals do not intersect or are tangent to each other; At the bottom of the last row of seals, the two words on the right indicate the writing time.

When the blank space left after document typesetting cannot accommodate the position of the seal, measures should be taken to solve it by adjusting the line spacing and word spacing, so that the seal and the text are on the same side, and no signs are allowed? This page has no body? To solve the problem.

(8) Precautions: Other matters that need to be explained, such as the distribution scope of official documents, precautions for use, contact persons and contact information. If there are notes on the official document, the words "Fangsong No.3" and "Left Space No.2" should be marked in brackets on the next line when writing.

(9) Attachments: explanations, supplements or quotations to the text of official documents. The attachment shall be bound together with the text of the official document and marked in the upper right corner of the attachment on line 1. Attachment? , identifying the serial number (if any); The serial number and name of the attachment should be consistent. If the attachment and the document body cannot be bound together, the document release number shall be indicated in the top box of line 1 in the upper left corner of the attachment, and the attachment (or serial number) shall be indicated later.

3. Document version record part

All elements placed under the CC authority are collectively referred to as version notes. Including: CC authority, issuing authority and date of issuance.

(1) CC organ: refers to other organs that need to execute or know official documents except the main sending organ. If there is a copy of the official document, it should be on the next line of the subject; Left empty 1 character mark No.3, an imitation song style character? Cc？ , followed by a full colon; Cc authorities are separated by commas, and aligned with cc authorities after colons when returning; Add a period after the last copy to the office.

(3) Issuing authority and issuing time: The issuing authority is the competent department of official document printing, and the issuing time is the printing time of official documents. Located under the CC authority (there is no CC authority under the subject word), accounting for 1 line; Imitate the song style with number 3. The left space of the printing office is 1, and the printing time is 1. The issuance time shall be based on the date when the official document goes to press, and marked with Arabic numerals.

(4) the reverse line in the version. Add a reverse line under each element in the stamp with the same width as the stamp.

Differences between old and new documents

1. "Regulations on Official Document Processing of Party and Government Organs" is the first brand-new unified official document processing standard of party and government organs in China.

2. in? Language? On the other hand, on the basis of the "Measures for Handling Official Documents of State Administrative Organs" 13 language, the Party Committee's? Resolution? And then what? Announcement? Two languages, *** 15 languages.

3. in? Format? On the other hand, the subject words were cancelled; Administrative documents shall also be issued in the name of the institution.

4. What are the requirements for official document drafting? Important official documents? Issued by the principal responsible person.

5. In terms of writing rules, add? Shall not submit official documents to the higher authorities in the name of the person in charge of this organ? .

6. In terms of official document management, regulations on issuing documents and opening accounts have been added.

2

First, the elements of official documents

A document generally consists of document number, classification and duration of confidentiality, urgency, symbol of the issuing organ, document number, issuer, title, main sending organ, text, annex description, signature of the issuing organ, date of writing, seal, notes, attachments, cc organ, issuing organ, issuing date and page number.

Second, the typesetting form of official documents.

Typesetting form refers to the standard printing format of various elements of official documents on the layout of official documents.

1. Document paper size:

Adopt international standard A4 paper, 297mm? 2 10/0mm.

The margins and center dimensions of official documents are: the top of official documents is 37mm, the opening of official documents is 28mm, and the center dimension is 225mm? 156mm (excluding page numbers).

The upper edge of the license issuing authority logo to the upper edge of the plate center is 25mm. For the official documents submitted, the top edge of the license issuing authority logo to the top edge of the version is 80 mm.

2. Letters and official documents

The distance between the top edge of the name of the issuing authority and the top edge of the page is 30mm, so it is recommended to use a small standard song typeface, and the font size shall be determined by the issuing authority; 4 mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20 mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170 mm in length. There are 28 words in the middle of each line. The name and double line of the issuing authority are printed in red.

3. Font size

The logo of the issuing authority uses the small label and red logo of Song Hema Chef No.2; The confidentiality level, duration and urgency are indicated in bold type 3; Document number, issuer, main sending organ, remarks, cc organ, printing organ and printing time are imitated in Song Dynasty No.3; The name of the issuer is indicated in italics No.3; The text is imitation of Song Dynasty No.3, with 22 lines on each side and 28 words in each line. If there is a subtitle in the text, you can use No.3 Song style or bold font.

Iii. Document Elements and Typesetting Forms

The elements of official documents are divided into three parts: text, theme and version.

1. eyebrows

All the elements placed above the red reverse line on the front page of a document are collectively called document eyebrows. Eyebrows include: the serial number of the official document, the level and duration of confidentiality, the urgency, the symbol of the issuing authority, the document number and the issuer.

(1) number of copies: the serial number of the number of copies of the official document, that is, the serial number of each official document when several copies of the same manuscript are printed. Confidential documents should be marked with numbers. Place it in the first row in the upper left corner of the center of the plate and use Arabic numerals.

(2) Classification and duration of confidentiality: Classification is divided into top secret, confidential and secret; The confidentiality period is a description of the provisions on the confidentiality level of official documents. Put it in the first line in the upper right corner of the version center, leaving a space between the two words.

(3) Urgency: it is the time limit for the delivery and handling of official documents. According to the urgency, mark? In a hurry? 、? Is it urgent? ; What is an urgent telegram? Teddy. 、? In a hurry? 、? Is it urgent? 、? Pingji? . Put it in the first line in the upper right corner of the version center, leaving a space between the two words. Official documents are marked with the level of confidentiality and urgency. The top box of confidential level is marked on the first line in the upper right corner of the editing center, and the top box of emergency level is marked on the second line in the upper right corner of the editing center.

(4) Logo of the issuing authority: The logo of the issuing authority indicates the author of the document, which is the standardized plate-type document title used by the issuing authority when making the document. Wentou? . Add the full name or standardized abbreviation of the issuing authority? Documents? Composite, centered red overprint at the top of the first page of the document. When writing jointly, the logo of the issuing organ can be used in combination with the name of the joint issuing organ, or the name of the host organ can be used alone. Documents? The word is placed on the right side of the name of the issuing authority and arranged in the middle from top to bottom.

(5) Document number: Document number is the serial number arranged by the issuing authority in the order of issuing documents. It consists of words, year and serial number of the issuing authority. Place two blank lines under the logo of the issuing authority and arrange them in the center. The year and serial number are identified by Arabic numerals; Should the year be marked with the full name in hexagonal brackets? 〔 〕? Attach; The serial number is not composed of dummy bits (that is, 1 is not composed of 00 1) and is not added? First one? Words. Joint use of the document number of the host organization.

4 mm below the document number, print a red reverse line with the same width as the center of the plate.

(6) Issuer: Issuer is the name of the leader who approved the issuance in the official documents submitted. Only used for upper text. Arranged in parallel to the right of the file number. The space on the left is the document number 1, and the space on the right is the name of the issuer1; The issuer uses No.3 imitation song style, followed by a full-width colon, and the name of the issuer is indicated in italic No.3 after the colon. If there is more than one issuer, the name of the organizer issuer should be placed on line 1, and the names of other issuers should be arranged in the order of the issuer from line 2. The red reverse line should be moved down so that the document number and the name of the last issuer should be on the same line, and the distance between the red reverse line and it should be 4 mm. ..

2. Main parts of official documents

All the contents below the red reversal line on the front page of the official document sent to the CC organ (excluding) are collectively referred to as the text. Including: title, main sending organ, text, attachment description, written date, seal, remarks and attachments.

(1) Title: An accurate and brief summary of the main contents of the official document. It consists of the name, reason and language of the issuing authority. In addition to the names of laws and regulations and the titles of books, punctuation marks are generally not used. There are two empty lines under the red reverse line with small label No.2, which can be divided into one or more lines and arranged in the center; When looping, the meaning should be complete, the arrangement should be symmetrical and the spacing should be appropriate.

(2) Main sending organ: refers to the main accepting organ that requests official documents to be processed or answered, and should use the full name, standardized abbreviation or the same type of organ in a unified way. The logo has a blank line under the title, and the top box on the left is a three-letter logo, which is still the top box when it returns. The name of the last major delivery agency is followed by a full-width colon.

(3) Text: The text of the official document expresses the specific content of the official document. It is usually divided into lead, subject and conclusion. In the next line of the main delivery organ, leave two words blank in each natural paragraph, and return to the top box, without returning the number and year. The text is imitation of Song Dynasty (No.3), with 22 lines on each side and 28 words in each line. If there is a subtitle in the text, you can use subtitle No.3 in italics or boldface.

(4) Attachment description: the serial number and name of the file attachment. If there are attachments in the official document, the blank line with the words "blank" at the bottom of the text is marked "Imitation of Song Dynasty" No.3? Attachment? , followed by a full-width colon and name. If the attachment has a serial number, please use Arabic numerals (such as? Attachment: 1 ? ); No punctuation marks are added after the attachment name.

(5) Signature of the issuing authority: full name or standardized abbreviation of the issuing authority.

(6) Written time: refers to the time when the official document takes effect. The date adopted by the departmental meeting or issued by the person in charge of the issuing authority. The date issued by the person in charge of the last issuing organ of the joint issuing department. Logo is under the text, two lines are empty and four words are empty.

(7) Seal: If the official document is signed by the issuing authority, it shall be stamped with the seal of the issuing authority and be consistent with the signing authority. General official documents and telegrams bearing the marks of specific issuing organs may not be stamped. The official documents jointly submitted shall be sealed by the host organ, and the official documents jointly issued shall be sealed by the issuing organ.

The official documents issued by a single organ are not signed by the issuing organ, but only marked with the written time. The seal should be 2 mm to 4 mm away from the text, straight and centered, and press the writing time. The seal should be red.

When the lower arc of the seal has no words, the lower set method is adopted, that is, only the lower arc is pressed in writing time; When there are characters in the lower arc of the seal, the middle sleeve method is adopted, that is, the center line of the seal is pressed in writing time.

When joint writing needs to be stamped with two seals, the writing time should be opened, with 7 words on the left and right; The seal of the organizer is in front; Both seals are stamped with the writing time, and both seals are red. Only by using the same stamping method can we ensure the orderly arrangement of seals. The two seals do not intersect or are tangent to each other, and the distance between them is not more than 3mm.

When a joint document needs to be stamped with more than 3 seals, in order to prevent blank seals, the name of the issuing authority (abbreviation) should be arranged between the time of issuing the document and the text. The seal of the organizer is in the front, with a maximum of 3 pieces in each row, and both ends shall not exceed the center of the edition; If there is one or two seals in the last row, they are all arranged in the middle; The seals do not intersect or are tangent to each other; At the bottom of the last row of seals, the two words on the right indicate the writing time.

When the blank space left after document typesetting cannot accommodate the position of the seal, measures should be taken to solve it by adjusting the line spacing and word spacing, so that the seal and the text are on the same side, and no signs are allowed? This page has no body? To solve the problem.

(8) Precautions: Other matters that need to be explained, such as the distribution scope of official documents, precautions for use, contact persons and contact information. If there are notes on the official document, the words "Fangsong No.3" and "Left Space No.2" should be marked in brackets on the next line when writing.

(9) Attachments: explanations, supplements or quotations to the text of official documents. The attachment shall be bound together with the text of the official document and marked in the upper right corner of the attachment on line 1. Attachment? , identifying the serial number (if any); The serial number and name of the attachment should be consistent. If the attachment and the document body cannot be bound together, the document release number shall be indicated in the top box of line 1 in the upper left corner of the attachment, and the attachment (or serial number) shall be indicated later.

3. Document version record part

All elements placed under the CC authority are collectively referred to as version notes. Including: CC authority, issuing authority and date of issuance.

(1) CC organ: refers to other organs that need to execute or know official documents except the main sending organ. If there is a copy of the official document, it should be on the next line of the subject; Left empty 1 character mark No.3, an imitation song style character? Cc？ , followed by a full colon; Cc authorities are separated by commas, and aligned with cc authorities after colons when returning; Add a period after the last copy to the office.

(2) Issuing authority and issuing time: The issuing authority is the competent department of official document printing, and the issuing time is the printing time of official documents. Located under the CC authority (there is no CC authority under the subject word), accounting for 1 line; Imitate the song style with number 3. The left space of the printing office is 1, and the printing time is 1. The issuance time shall be based on the date when the official document goes to press, and marked with Arabic numerals.

(3) the reverse line in the version. Add a reverse line under each element in the stamp with the same width as the stamp.

4. Page number

Mark it with Arabic numerals of No.4 half angle and place it on the lower edge of the center of the board. Put a No.4 word line on the left and right of the number, and the word line is 7 mm away from the lower edge of the center of the disk. Single page number is 1 word in the right space, and double page number is 1 word in the left space.