How to implement 5S in enterprise management?

1. Get the commitment of senior leaders and get ready.

(1) hold a mobilization meeting

Hold a public meeting, where senior leaders express their determination to carry out 5S activities to all employees as an important experience activity of the company. The chairman or general manager of the company's top leader should clearly announce the purpose and necessity of implementing 5S to employees. It might be useful to do so. Can unify the ideas and values of all employees of the company as much as possible. Try to use some specific facts of your own company when giving examples, so that employees are more likely to have * * *.

(2) Conduct a small 5S exercise.

In order to impress everyone, we can do a small-scale on-site 5S exercise (such as throwing away unnecessary items in the venue, doing a general cleaning, tidying up our drawers for five minutes and so on). ).

2. Set up a 5S promotion committee and choose the venue.

● Set up a 5S implementation team to be responsible for internal and external communication.

The group form should be combined with the company's management system. This 5S promotion or promotion committee must have an office for external or internal communication, combined with the company's management system.

● Choose a fixed place as the center of 5S promotion activities or the headquarters of 5S promotion activities. Never let it become a guerrilla, every employee should feel the push of 5S, which occupies a very important position.

3.5S promotion planning

● Planning must be prepared. To plan the implementation of 5S, it is necessary to formulate incentive measures and implementation plans. First, the implementation team draws up a draft, evaluates the effect, and then submits it to relevant personnel for discussion before establishing or even certifying it. Relevant work items, time and person in charge should be clearly stated for tracking.

● In the process of promotion planning, you can go to a professional consulting company or institution to provide professional consultation and guidance for 5S promotion activities.

● Planning 5S activities should be based on the actual situation of the enterprise, so as to stimulate morale and enhance the effect.

4. Publicity, education and training

(1) Leaders should set an example.

situation

I have been to a company, a Japanese company. There is a Japanese old man in this company, who is a very lovely and amiable elder. He is the director of this company. He never shirks his responsibility, and everyone in the company respects him. The old man has a very good habit, and he is especially fond of neatness. Even a small piece of paper on the ground, he will bend down to pick it up. If the staff canteen is crowded, he will take a spoon from the staff and cook for them himself. What he often says to employees is "you have worked hard." All these show his accomplishment.

Therefore, a leader's exemplary role, words must be done, everyone will be convinced.

(2) Using various propaganda methods and tools.

Generally speaking, when promoting 5S activities, there are several tools that can be used:

◆ Promote and introduce 5S by using the company's internal publications.

◆ Promote the essentials of 5S activities through the company's internal publications.

◆ Hold 5S essay, poster, slogan and design competition.

◆ Paste 5S posters and slogans purchased or made by ourselves on site.

◆ Make a 5S month every year, or make a day called 5S day every month, regularly carry out 5S reinforcement or re-education, visit some advanced factories with outstanding performance, or attend press conferences to learn from others' advanced experience.

◆ Use fixed-point photography to take pictures regularly, and track the poor places or dead corners for 5S until improvement.

◆ Cooperate with the promotion of other activities.

◆ The leader should inspect the whole factory site regularly or irregularly, so that employees can feel that the leader is paying attention to 5S activities, and employees can feel that he is being valued.

◆ Hold an achievement conference or report meeting, announce outstanding models, and praise advanced units and outstanding individuals.

(3) Promote "5S Day" activities.

It is particularly effective to determine a certain day as 5S Day and choose a theme for "5S Day".

Such as: finishing the first 5S day.

In short, it is an important activity for a person to throw away unnecessary items or return them to the warehouse five minutes before leaving work. You can set a day called 5S, and every 5S day has a theme.

The second 5S day-rectification.

Naming and locating each project is called merging.

The third 5S day-cleaning

For example, one day in the third week is designated as 5S day, and 5S carries out general cleaning on this day, which is called general cleaning.

Fourth 5S day-cleaning

It is vision and transparent management, so that everyone can see at a glance that everyone in each post, or each operator, has sorted out, rectified and cleaned the objects around his post, reaching the standard of cleaning requirements.

The fifth 5S day-self-cultivation

This day is a day of introspection or introspection evaluation activities, and education and training are conducted from top to bottom. The training of 5S should first remove the obstacles of all employees' consciousness, that is, let every employee deeply feel that the implementation of 5S is to enhance corporate image, improve quality and put an end to waste.

(4) Top-down education and training

Emphasize letting everyone do their own thing and determine their own solutions to problems. Therefore, in 5S activities, it is necessary for trainers to make and implement their own plans. At department-wide or company-wide meetings, activities to announce performance improvement also belong to the category of training. Those who carry out 5S activities should personally come to the site to guide and use practical technology to guide. For the object to be guided, show it to him first, then let him show it to you, and finally give guidance through observation. This can confirm the employees' understanding of the first step. The first time you watch me do it, the second time after I do it, you should do it yourself, see how you do it, and then give guidance.

Implementation evaluation stage

The implementation evaluation phase consists of two steps:

1. Push 5S locally.

The local propulsion of 5S is divided into four stages:

(1) field diagnosis

Before the implementation of 5S, we must make a diagnostic comment on the company site according to the basic requirements of 5S. Through on-site diagnosis, we can objectively grasp the overall level of the company.

Company's 5S level:

◆ What are the advantages?

◆ What are the weak links?

◆ What are the difficulties in implementing 5S?

After 5S on-site diagnosis is implemented locally, it is necessary to carry out the second stage, that is, select the sample area.

(2) Select the sample area

After comprehensive diagnosis, combined with the whole 5S implementation plan, select a sample area and concentrate on improvement. For example, choose a workshop, a team, or a hangar department and concentrate on doing 5 S. This is called the sample selection area. As the saying goes, the power of example is infinite. Improve the model area first, and then expand to other areas after achieving certain results.

Selecting a template area has two advantages:

◆ Concentrate all the elites and strengths, so that promotion can play a role at a higher level, so as not to lose sight of one thing and lose sight of another.

The fact is the most convincing, which can reduce everyone's resistance to improvement, eliminate everyone's doubts, and make all employees of the company actively participate and improve wholeheartedly.

The selection of template area needs to consider several factors:

◆ It has certain representativeness.

The selected project stands out in the company and has certain representativeness.

◆ The difficulty of implementation.

Too easy to push and stimulate; It's too difficult. If you can't do it, you will lose confidence and even become a laughing stock.

◆ Projects with great impact and long term are preferred.

Such as projects related to customers and projects to prevent leakage and pollution.

◆ Educational projects need to be promoted by multiple departments.

For example, sorting out defective machines, changing the layout of logistics and workplaces, and even improving the effect, where the progress can be easily seen intuitively, these are all considerations in selecting the sample area.

(3) Implement improvement

In the improvement of the model, we should pay attention to keeping the direct data as data information.

◆ The situation before improvement can be photographed or recorded first.

◆ Basic data (space, area, amount, quantity, number of people, etc. ).

◆ Basic process.

◆ Key questions (taking photos or recording).

◆ The whole idea and process of improvement and maintenance.

◆ Finally, the result of improvement.

In order to confirm the next effect, provide detailed first-hand information and improve the model of the whole process as planned. When there is a big difference between the plan and the implementation, the promotion agency should convene relevant personnel to review, discuss countermeasures, and modify the plan if necessary.

(4) Confirm the effect

Effect confirmation is a process of summarization, inspection, evaluation and reflection, which is divided into four aspects and has four functions.

Summing up experience, carrying forward achievements, overcoming shortcomings, correcting deviations and improving management can be carried out efficiently even after smooth improvement.

Through the analysis and evaluation of the preliminary work, it is conducive to a unified understanding and arouse everyone's enthusiasm. 1/8 Deal with the remaining problems, reduce the adverse effects, and clear the obstacles for the follow-up work.

Make full preparations for the follow-up work from the aspects of organizational resources, experience and methods to ensure a good start.

2. Advance in an all-round way

When the facts are clarified, it is necessary to carry out the steps of comprehensively promoting 5S and comprehensively promoting 5S activities according to the requirements of 5S.

(1) regional responsibility system, which standardizes 5S content and becomes the post responsibility of employees.

The content of 5S should be specific to departments, workshops and production sites, and should also be described in detail. For example, sorting items, cleaning, cleaning parts and methods, etc. Every employee knows the content of his 5S activities and knows 5W2H. Namely:

Why: Why do you want to do it?

Where: Where to do it?

What: Do what?

When: When will it be finished?

Who: Who will do it?

How: how?

How much: to what extent?

The responsibility area shall be cleaned once a month, including the team management area, the main road and secondary road of the workshop, and the removal of processing garbage. Cleaning can be finished in 30 minutes.

(2) formulate evaluation criteria

Make a 5S audit worksheet as an evaluation standard, so that everyone can compete friendly and not too nervous.

(3) Evaluation and supervision

Promote through inspections, inspections, and mutual inspections. Patrol refers to the patrol of the 5S Promotion Committee in various workplaces, pointing out the problems related to 5S activities. Inspection is a top-down inspection. Factory leaders inspect workshops, workshop leaders inspect teams, and teams inspect individuals and teams. The following figure shows the level of inspection.

There are several points to pay attention to when checking:

(1) There should be a standardized inspection form.

(2) The assessment results should be awarded with grades or scores, and the scores should be combined with rewards, supplemented by corresponding material encouragement, such as salary increase or honor reward.

③ Self-inspection is to send the corresponding evaluation form to individuals, and the operators will review and fill it out regularly or irregularly. Through self-examination, we can find personal shortcomings in 5S work and improve them in time.

(4) Mutual inspection means that employees in the team check each other according to the evaluation form, and then fill in the inspection results. The process of mutual inspection can not only find the shortcomings of the examinee, but also find the advantages of the examinee and the gap in their own work, and then seriously study and improve.

5S activities are mainly reflected in this independent and conscious evaluation. Inspection and evaluation should be carried out step by step from top to bottom, and then transition to the stage of mutual inspection and self-examination, and transition from the mentality of coping with inspection to competition and mutual evaluation, as shown in the following figure.

(4) Carry out 5S appraisal and competition, and formulate specific and qualified evaluation benchmarks.

Especially when different departments have different innate conditions, the assessment standards should not be the same, so it is best to combine the assessment with the salary assessment, so that employees will concentrate more actively on the key points.

Consolidation stage

suggestion

It is easy to get the world, but difficult to protect the country. 5S The important thing is persistence.

In the process of implementing 5S, every employee can cooperate with Qi Xin to consciously observe and improve, and can't relax. After achieving certain achievements or achievements, I often feel that I can have a rest, catch my breath and stop. It is precisely because of this idea that it is easy to let the 5S effect that has been achieved slip away and slowly return to the old state before improvement. Therefore, it is very important to stick to 5S. In order to adhere to 5S well, it is necessary to standardize and institutionalize 5S and make it a part of employees' work.

(1) Challenge its goal

There is no best, only better. The society is developing and progressing every day, so the promotion of 5S in the company is gradually improved with the improvement of the overall level of the company. When the company has achieved certain phased results, it should summarize and commend in time, and consider the next work, such as introducing ISO, TQM, or TPM activities, to form new concerns.

(2) Evaluate the implementation results of 5S once a month.

Improve the enthusiasm of employees through appraisal and stimulate their sense of accomplishment through comparison.