How to sign an electronic contract?

Electronic signature refers to the signature process in which both parties sign and seal the electronic document directly by reaching a contract online according to digital signature, information encryption, blockchain deposit and other technologies.

Electronic signature (source: electronic signature)

Compared with the traditional contract signing, both parties to the contract will be limited by time and space, and the process of mailing and signing the contract is complicated and takes a long time; The entity signature in the contract is easy to be forged, and security problems such as "mismatch, loss or disclosure" are easy to occur during the filing process. In addition, the contract management scale of large enterprises is larger and the contract signing cost is higher.

Through electronic signing, the signing parties do not need to mail, and the approval is completed in batches with one click on the signing platform, which greatly shortens the progress of signing and waiting for reply; Electronic contracts are signed through identity authentication, and digital certificates are available to check whether the contents of the contracts have been tampered with, effectively preventing signing risks such as "forgery and signing on behalf of others"; After the event, the contract can be automatically filed and backed up in the database, which is convenient for online sorting and consulting at any time, greatly reducing the labor cost.

Specifically, the process of electronic signature is as follows:

Electronic signing process (source: electronic signing treasure)

1. Register users and authenticate.

First of all, after the user completes the registration, he needs to pass the identity authentication, confirm the signature identity, and obtain the exclusive electronic signature and CA certificate to ensure that the electronic signature is legal and valid.

Apply for seal

After completing the authentication, the user will get the exclusive electronic signature and electronic seal. Users can also set the electronic seal information by uploading locally and customizing the seal template.

Example of electronic seal (source: e-sign treasure)

Online signature

Users enter the signing page and initiate directly through local files or contract templates. Then, fill in the signature information in the preset filling area and signature area, and add the exclusive electronic signature. Through face authentication and other means. We will complete the signing of our own electronic contract.

Example of signature initiation process (source: electronic signature treasure)

Send contract

The user sends the signed contract to the other party, and the contract file will accurately send information such as time. The signer will receive a signature reminder, and can directly sign on the ports such as WEB/APP/H5/ applet.

5. Signature of the other party

After receiving the receipt notice, the other party enters the receipt page. After browsing the contents of the contract, you only need to add an electronic signature or stamp, pass the identity authentication and fully express your willingness to sign, and then you can complete the signing. In the authentication process of the other party, the platform will also automatically issue CA certificates to ensure that the electronic signature is tamper-proof and has legal effect.

Example of the other party's signing process (source: e-signing treasure)

6. Contract management

After the electronic contract is signed, both parties can search, consult and download the signed contract on the platform port. In addition, users can click on the electronic seal on the PC to view the digital certificate. If the contract is amended, the electronic signature will be invalid.

Example of contract management process (source: e-sign treasure)

Most importantly, electronic contract signing is flexible and convenient, with high security, which can realize remote operation, help enterprises improve efficiency and reduce costs.