What is network fax? Is network fax easy to use? How much will it cost? I hope to talk about its advantages and disadvantages, thank you.

There are three common definitions of network fax:

1. Network fax, also called electronic fax, is called efax in English. It is a high-tech facsimile communication product that combines traditional telecommunication line (PSTN) and soft switch technology (NGN) without buying any hardware (fax machine, consumables) and software.

2. Network fax is the fax storage and forwarding based on PSTN (Telephone Switching Network) and Internet, also known as electronic fax. It combines telephone network, intelligent network and internet technology. The principle is that the file is transmitted to the fax server through the Internet, converted into the general graphic format received by the fax machine, and then sent to the ordinary fax machine or any electronic fax number around the world through the PSTN.

3. Network fax refers to a new way of sending and receiving faxes through the Internet without the need of traditional fax machines. Through fax, users can send and receive faxes like e-mail, which has the advantages of convenience, environmental protection and easy management.

Facsimile types, advantages and disadvantages

1. Traditional fax machine: you need a telecom PSTN line, you need to buy a fax machine or moden (you must have a computer) to send and receive faxes through the telecom PSTN line;

Disadvantages: waste of consumables, slow sending time and unclear fax;

Advantages: the fax quality is stable and the success rate is over 95%;

2. Online fax software: fax software provided by computer manufacturers, which can be used by connecting the telephone line to the RJ 15 interface behind the computer through the program provided by the computer;

Disadvantages: you need a computer, and the computer is turned on, and the sending process depends on software. Without software, it can't be sent, and the signal is easily interrupted.

Advantages: you don't need to buy fax equipment, you can send it directly through the computer;

3. Network fax: You don't need to buy software and hardware, and you don't need to waste paper consumables. You only need to log on to a website with Internet to send and receive faxes.

Disadvantages: it still relies on computers and broadband, and it needs internet access to send and receive, and the sending stability is not as strong as that of traditional fax machines;

Advantages: no fax machine, no fax consumables, paperless, mobile office;

[Edit this paragraph] Advantages of network fax

Convenient-you don't have to wait in front of the fax machine to send a fax, and you don't have to worry about not finding a fax machine to send a fax when you go out. You can log on to the fax website of the bank at any time to send a fax, which is similar to email.

Reliable-you don't have to worry about the fax machine getting stuck or running out of ink. Our network fax is very reliable, and its reliability reaches 99.99%. If the other fax machine answers manually, we will have a voice to remind the other party that this is a fax. Please receive it by fax.

Save money-you don't need to apply for a traditional fax line, spend thousands of dollars on a fax machine, and print ink and fax paper.

Automatic retransmission-when the network fax detects that the other fax machine is busy or no one answers, the system can retransmit it within three minutes.

Voice notification-When the network fax detects that the other fax machine is answering manually, the system will automatically play the voice notification "Hello, there is a fax for you, please send a fax signal".

System monitoring-through the network fax monitoring program, you can monitor the process of sending faxes in real time and query the sending situation in real time.

Billing management-The network fax billing management function can automatically charge each fax and display it in your account in real time for future statistics.

Statistical analysis-the system can record each distribution event in detail, including the sending time, success or failure, etc. You can check it in your account.

Simple operation-Chinese interface, simple and convenient operation, 100% fool operation.

Fax mass sending-10,000 faxes, one click! Low cost, high efficiency, make your advertisement pervasive!

When you apply to join the fax service, you will get a local fax number. Anyone can send a fax to this number. You don't need a fax machine to receive faxes. All faxes will be sent to your account in the form of TIFF pictures, and you will receive them immediately or forward them to the email address you specify.

[Edit this paragraph] Network fax function

1. Send a fax:

Network fax uses three common ways to send faxes: client, web browser and email. At the same time, through the integration with different business systems (OA, ERP, CRM, etc.), you can send faxes through enterprise business systems. ).

Client: download a fax provider's software, which can be started randomly and can be sent and received without logging in to the webpage;

Web browser: log in directly to the website of the network fax provider and enter the user name and password;

E-mail: bind the e-fax number and e-mail address to send and receive faxes by e-mail;

Sending faxes has the following functions:

* Send faxes regularly.

* Fax group sending

* Automatic retransmission of fax failure

* You can add fax headers and footers and send them.

* Some manufacturers also provide the function of adding cover pages.

* Intelligent queuing scheduling

* personalized voice prompt, [[TTS]] (text to voice) voice prompt.

* Support multiple document formats: Office, PDF, graphics and text.

* Electronic signature (password can be set to avoid worrying about the confidentiality of the official seal)

* Electronic signature (password can be set to prevent customers from worrying that the signature is not confidential)

* Some manufacturers have introduced network fax and added value-added functions such as SMS reminder.

* Some domestic manufacturers can also realize group calling and SMS sending.

* Many services have realized sending and receiving faxes with 400 or 800 numbers, which can save long-distance fees or completely save the sender's fees.

Receive a fax

Network fax can automatically distribute received faxes to inbox and email mailbox. Fax recipients can receive and view faxes through network fax client, WEB client and e-mail.

* browse fax documents

* View and forward faxes

* print the received fax

* Some manufacturers have introduced network fax and added value-added functions such as SMS reminder.

* In addition, there can also be a forwarding function, which can be directly forwarded to the e-mail.

* Easy-to-send network fax will provide services for you:

1. Provide a unique lifetime fax number;

2. As long as you can surf the Internet, you can send and receive faxes anytime and anywhere, and move your office;

3. No need to go through a fax machine, no need to buy consumables such as fax paper, and paperless office;

4. Improve work efficiency, no need to wait for receiving fax, and the line is never busy when receiving fax;

5. Convenient and quick, saving money and trouble, saving time and worry;

[Edit this paragraph] Network Fax Support Protocol

Support G3 fax based on T.30 fax standard, including error correction (ECM) and compression standard (MH; Sir; MMR), to ensure fast and reliable fax transmission, the speed can reach 33600 bps(v. 34).

*V.8, V. 17, V.2 1, V.27, V.29, V.34 modulation.

*T.30, T.37 and T.38 agreements

*ECM (error correction mode) error correction mode.

*G3 (Group 3) G4, Super G3 mode

*MH, MR, MMR fax compression

* Standard, Fine, Ultra Fine and Full Fine Resolution

* Page format: ISO A4, B4

* Supported file formats: *. txt，*。 Doctor, * xls，*。 tif，*。 PPT, BMP, JPG, GIF, PNG, PDF, etc., but the formats supported by different manufacturers are different.

[Edit this paragraph] The development history of fax communication

Fax communication is a communication method that uses scanning and photoelectric conversion technology to transmit static images such as words, images and photos from the sender to the receiver through wired or wireless channels, and reproduce the original static images in the receiver in the form of records.

1843, American physicist Alexander Bess invented the fax machine according to the pendulum principle. 1850, christopher baker Weil in the United States began to replace Alexander Bain's pendulum mode with "roller and screw" device, which made fax technology take a step forward. 1865, Iranian Abakatri made a practical fax machine according to the principle put forward by Bain and Bakewell, and conducted fax communication experiments among French cities such as Paris, Lyon and Marseille. It can be seen that fax has a history of 150 years since its invention, but its popularity has been in recent decades. Prior to this, its development was very slow, mainly limited by the use conditions and backward technology. Since 1970s, countries all over the world have opened fax services on the public switched telephone network, and fax has been widely developed. Especially in 1980s, with the progress of fax machine standardization and the maturity of technology, it became the fastest developing non-voice service. To sum up, fax has gone through the following three stages from production to development;

(1) basic stage (1843— 1972)

At present, fax machines basically adopt mechanical scanning mode, and most of them adopt roller scanning. The circuit of fax machine adopts analog technology and discrete components. In terms of transmission, low-efficiency modulation technologies such as amplitude modulation and frequency modulation are adopted, and low-speed transmission is basically carried out by using special wired circuits. At this time, the application scope of fax is also very narrow, mainly used for news and weather broadcast.

(2) Development and promotion stage (1972-1980)

Since 1969, especially after 1972, fax has entered a new historical development period compared with ITT's progress in fax standardization and the development of fax technology itself. During this period, fax technology developed from analog to digital, mechanical scanning was replaced by solid-state electronic scanning, and low-speed transmission developed to high-speed transmission. Represented by document fax machine, its appearance and popularity have changed people's traditional views on fax machines and accelerated the development of fax communication. In addition, the application scope of fax has also expanded. In addition to transmitting documents, news photos and weather maps, it is also used in medical treatment, printing, book management, information consultation, financial data, electronic post and so on.

(3) Multifunctional Stage (after 1980)

At present, fax machine is not only widely used as communication equipment, but also plays an important role in office automation system and e-mail, and will transition to a comprehensive processing terminal. Now, it has been combined with microcomputer, using computer technology to increase the functions of fax in information collection, storage, processing and exchange, and gradually incorporated into the integrated services digital network (ISDN).

[Edit this paragraph] Purchase Guide

With the deepening of enterprise informatization, it is the only way for enterprises to bring fax into information management. In the face of the surging electronic fax market and a dazzling array of fax server software brands, how to choose the right products is particularly important. Buying a fax server can be considered from the following aspects:

1, system stability

Stable performance is the most basic index for selecting a fax server. Improper choice will lead to endless troubles. It mainly includes the following three reference items: first, see if the software will crash or paralysis after long-term operation; The second is to see if the software takes up too many system resources; The third is to see whether the server system (including software and hardware) can continue to bear the pressure of heavy workload without exception in the case of a particularly large number of faxes.

2. Applicability of functions

In addition to the basic sending and receiving functions, most fax software has also developed many auxiliary functions, such as sending and receiving emails, fax approval, fax signature, fax editing, SMS notification, voice function, multi-computer integration, group free fax, etc., which greatly facilitates our work. However, not all functions are necessary for every enterprise, and each software has its own uniqueness when realizing the same function, so it is necessary to choose the product that suits you according to the actual needs and the existing working environment.

3. Compatible with all kinds of fax equipment

At present, people are using various methods to send and receive faxes, such as fax machine, fax software, network fax, fax server, all-in-one machine and so on. Each method and equipment has many brands and models, which requires the fax server to have strong compatibility with fax signals given by various fax methods. According to statistics, under the same conditions, the success rate of fax server with low compatibility is less than 80%. The success rate of highly compatible fax servers can reach over 98%. Such obvious differences require us to pay special attention to the good compatibility of products when purchasing, so as to avoid the loss of the company's business caused by abnormal fax sending and receiving.

4. Extensibility of products

Enterprises should not only consider the existing fax lines, daily average fax volume, number of users, functional requirements, etc. , but also consider the upgrade and expansion after future business growth. If we can only meet the current demand, but can't meet the future expansion demand, it will not only bring repeated investment to enterprises, but more importantly, fax data can't be continued and managed uniformly.

5. Ease of use

In the fast-paced working environment, we require the software to be easy to use, easy to learn, as convenient and humanized as possible. After all, the computer level of employees in the company is uneven, and it is a headache to spend a lot of time and manpower on training, which is also a burden for employees.

6. Reasonable price

When the performance and function conditions are basically the same, price becomes the main consideration in selecting products. After all, affordable is the last word. Therefore, when shopping, you might as well shop around and choose "cheap and good quality" products in combination with your own cost positioning and the company's investment budget. At this point, the domestic fax server brand has obvious advantages.

7. Choosing a brand is choosing a service.

Although fax system is only a small member of enterprise information system, it plays an irreplaceable role for most enterprises. The lifeblood of sales, procurement, orders and contracts is inseparable from fax, which is also inextricably linked with other systems. Therefore, the service of fax software should not only be realized, but also need long-term protection. As a "soft power", service cannot be quantified or felt in advance, so it is necessary to conduct market research on various brands before buying, and look for products with good reputation and real strength among many brands. The foreign well-known brand worthy of recommendation is RightFax, and the domestic well-known brand is EastFax.