How to do a good job in company seal management

Company official seal management system

1. The company seal refers to the company's administrative seal, contract seal and financial seal. The official seal shall be managed by the financial office of the company, and shall not be handed over to others for management and use without the approval of the general manager. If temporary handover is necessary for some reason, it must be approved by the general manager and the handover procedures must be strictly handled;

Two, the general letter of introduction and proof of identity, must be stamped by the person in charge of the comprehensive management office or the competent leadership, can be stamped for future reference;

Three, stamped with the official seal of the material, it should be noted that the signature unit must be consistent with the seal, the seal position is appropriate, to cover the month, the word group is correct, and the graphics are clear;

Fourth, the official seal is prohibited from being used outside the hospital. If it is needed for special reasons, it must be approved by the general manager, carried by the staff of the comprehensive management office and brought back immediately after use;

5. The official seal shall not be used for blank letters of introduction, blank bills and blank documents. In case of special circumstances, it must be approved by the general manager. The official seal should generally be used during working hours. If there are no special circumstances, the official seal should be stopped after work.

Six, official seal management personnel must be serious and responsible, strictly abide by the rules and regulations and discipline, impartial. Without the signature of the general manager and the relevant person in charge, the seal shall not be affixed at will;

Seven, official seal management personnel should properly keep the official seal, shall not be arbitrarily misplaced. Security measures should be taken during off-duty hours and holidays;

8. The approver shall be responsible for any accident after stamping, and the person directly responsible shall be responsible for the consequences caused by stamping the official seal in violation of regulations.

Extended data:

Company seals are mainly divided into five types:

(1) official seal, which is used for the company's external affairs. External affairs such as industry and commerce, taxation and banking need to be stamped.

(2) Special financial seal, which is used to issue company bills. When a check is issued, it needs to be stamped, usually called a bank seal.

(III) Special Seal for Contract As the name implies, a company usually needs to affix a special seal for contract when signing a contract.

(4) Seal of legal representative: used for specific purposes, the company should also affix this seal when issuing bills, which is usually called the seal of small bank.

(5) Special seal for invoices, which needs to be stamped when the company issues invoices.

How to deal with the stolen, robbed or lost seal: if the seal is stolen (robbed), the enterprise will not bear the disputes arising from the use of the seal.

1. First of all, because the official seal has been filed with the public security organ, the first step after it is lost should be for the legal representative to bring the original and photocopy of the ID card and the original and photocopy of the industrial and commercial business license to the police station under the jurisdiction of the lost place to report the case and get the report certificate.

2. Then let the public know that your lost official seal has been invalidated, so the second step after the official seal is lost is to take the original and copy of the report certificate; The original and photocopy of the industrial and commercial business license shall be published in daily public newspapers at or above the municipal level, and the official seal shall be affixed to declare it invalid. The newspaper will be published the next day.

In which newspaper can I talk to the local industrial and commercial bureau? Every place has different rules. What needs to be reminded here is that most newspapers require all shareholders of the company to be present and sign a statement agreeing to publish before they are allowed to publish, which also sets certain obstacles for many companies to lose their official seals.

3. Step 3: You should go to the Public Security Department of the Public Security Bureau with the following documents for filing the new seal: a copy of the business license, two copies of the legal representative's ID card, the seal certificate issued by the enterprise, the power of attorney issued by the legal person, one copy of all shareholders' ID cards, the shareholder certificate or register printed by the Industrial and Commercial Bureau, and a copy of the report receipt and newspaper statement of the police station.

4. Step 4: After the new seal is registered, it can be engraved under the guidance of the Public Security Bureau. The new seal needs to be different from or slightly different from the previously lost seal.

5. The last step is to take the above materials to the seal shop to carve a new seal.

References:

Baidu Encyclopedia-Seal Measures for the Administration of Public Security