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Warehouse department management system

Section 1 General principles

1. This system is specially formulated to strengthen warehouse management and improve the quality of warehouse management.

2. The warehouse management referred to in this system includes: goods acceptance and warehousing, storage, delivery, warehouse return, inventory, security and other work, as well as the attendance and communication of warehouse personnel, rewards and punishments and other management systems.

Three, the company's warehouse management in accordance with this system.

Section 2 Provisions on Storage Management

1. After receiving the receipt notice, the warehouse keeper will arrange the storage space and prepare the necessary handling tools.

Second, the warehouse keeper should check and accept the arrival. In the process of goods acceptance, if the warehouse keeper finds that the quantity does not match (the proportion exceeds 10%) or the goods are damaged or deteriorated in performance, he should contact the purchasing personnel or the superior leader in time, and handle the relevant vouchers only after being approved by the superior leader. The warehouse keeper goes into the warehouse without going through the relevant formalities, and if the goods are found damaged in the future, it will be regarded as poor management by the warehouse keeper and he will bear the corresponding responsibilities himself.

III. The fair shall keep the receiving status of articles borrowed, tried out, displayed, replaced, returned for sale, and goods transferred from the company. If there is any damage, it shall notify the superior leader. If the identified goods cannot be repaired or resold, the actual borrower shall pay compensation according to the price.

Four, after the purchase acceptance is correct, fill in the corresponding "receipt", indicating the arrival time, quantity, article number, specifications and other data, and take effect after being signed by the warehouse keeper.

Section III Custody Management Provisions

First, the storage and custody of goods, according to the attributes, characteristics and uses of goods, planning and setting up warehouses, and division of labor according to the conditions of warehouses. Consider the storage location and common sense, and strengthen storage measures to prevent the goods from being damaged by moisture.

Second, the principle of goods stacking: according to the characteristics of goods, it is necessary to have a look and facilitate inspection, and pile them in rows and columns in a civilized manner.

3. The storekeeper shall bear economic and legal responsibilities for the goods, equipment and tools in the warehouse. Such as loss, depreciation, scrap, inventory surplus, shortage, etc. The warehouse keeper should report to the superior supervisor in time, analyze the reasons, find out the responsibilities and go through the examination and approval procedures according to the regulations. Unauthorized processing is not allowed.

Four, warehouse items, are not allowed to lend or use. When borrowing in the company, you need to fill in the Item Borrowing Sheet according to the corresponding process, and the borrower needs to return it on time. If it is found that the warehouse keeper lends the warehouse goods without authorization, it will be fined 100 yuan, and the lent goods will be recovered immediately.

The fourth quarter outbound management regulations

Outbound acceptance:

1. The sales department issues an outbound order, which is signed by the department head and sent or faxed to the warehouse. The warehouse keeper prepares goods according to the name, number, model, specification and quantity listed in the outbound order, and waits for delivery. If the content is not clear, it should be checked with the sales department immediately.

2. In case of special emergency delivery, the business personnel must send the specifications, model, quantity, delivery time and address of the required items to the warehouse management personnel by short message or white note. The warehouse keeper issues the Goods Delivery Notice according to the short message or white note, submits it to the department head for approval and then delivers the goods. After going to work in the morning, he goes through the formalities and informs the sales department to reissue the Goods Delivery Notice. In case of urgent delivery, in principle, it needs more than two signatures before release.

3. All items borrowed by the company's internal personnel should use the Item Borrowing Sheet. Items with higher amount, more expensive or larger quantity can only be lent after the signature of the person in charge of the subordinate department.

4. When the goods leave the warehouse, the warehouse keeper should extract the product number and delivery date. If there is no product number, the company's product number should be affixed for identification and registered in the Goods Delivery Record Book for verification.

5. It is strictly forbidden for the goods to leave the warehouse without any documents, and it is strictly forbidden for the warehouse keeper to carry them spontaneously without any documents!

Lead time:

1. Products in normal inventory will be delivered out of the warehouse on the same day after receiving the invoice from the sales department of the company.

2. If the goods cannot be delivered on the same day due to out of stock and other reasons, the warehouse keeper should contact the relevant business personnel of the sales department in time and explain the reasons, so as to inform the customer and negotiate the delivery date. After the goods arrive, they should be delivered immediately according to the agreed date. If the customer cancels the order due to the delay in delivery of the warehouse, the warehouse keeper shall take full responsibility and the warehouse supervisor shall be jointly and severally liable.

When leaving the library, if there is no special requirement, the principle of first-in first-out must be followed.

The warehouse keeper should register any goods leaving the warehouse on the day of shipment for inventory control.

In order to prevent wrong delivery, repeated delivery and missed delivery, it is required to carry out "three checks", "five non-delivery" and "three checks": check the outbound order with physical objects, check the outbound order with packing list, and check the packing list with physical objects. "Five non-delivery": unplanned non-delivery, irregular procedures, unclear alteration, incorrect specifications and models, and non-acceptance and warehousing.

Section 5 Provisions on Shipping Management

Commodity packaging:

1. The warehouse keeper should carefully check whether the name, serial number, model, specification and quantity of the outbound goods are consistent before the goods are sealed. After verification, sign for confirmation, and attach packing list before sealing.

2. All articles must be packed and padded according to their performance and attributes, and complete protective measures should be taken to prevent the goods from being damaged.

3. Small items with smaller volume and higher value, as well as invoices accompanying the goods, are required to be packed in transparent packaging bags and marked conspicuously, and must be bundled with large items before leaving the warehouse. Newspapers or other paper packages are strictly prohibited to avoid customers throwing them away as discarded items.

All goods must be accompanied by packing list. The packer should sign the packing list and register his signature in the delivery record book.

5. Express delivery must be accompanied by a list, and relevant personnel should sign the list. The delivery personnel shall also register in the express record book.

If the goods sent to other places need to be shipped in wooden cases, you must order suitable wooden cases one or two days in advance. `

7. If you have other special requirements, please pack according to the requirements of the sales department.

Second, the cargo handling:

1, handle the goods by category, handle the goods with care, and do not bump. Anyone who may damage the shape of the goods is strictly prohibited. The damage caused by the carrier shall be borne by the responsible person concerned and compensated according to the actual value of the goods.

2. Pay attention to the safety of personnel and goods during handling to avoid casualties and damage to goods.

3. Due to the customer's business needs, if the consignee is not the ordering customer or its receiving place, the ordering customer shall issue a receipt notice, and its "outbound order" shall be signed by the head of the sales department before delivery.

Four, the warehouse received the "outbound order" before delivery, but there is a specified delivery date, according to the specified date of delivery.

If the customer indicates "No delivery in advance" on the required date, and the warehouse needs to deliver the goods in advance due to the location problem, it should contact the sales staff to inform the customer that it is agreed, and the sales department can issue an "outbound order" before delivering the goods in advance. In case of emergency shipment, the person in charge of the sales department should inform the warehouse supervisor to deliver the goods first, and then go through the shipment procedures.

Items that have not gone through the warehousing formalities shall not be delivered. If urgent delivery is required, warehousing formalities shall be handled at the same time of delivery.

If you send the wrong goods or places due to work mistakes, it will cause economic losses. The responsible person shall bear all economic responsibilities for the round-trip transportation expenses and the loss and damage of the goods, and impose a fine of 1-2 times depending on the seriousness of the case.

Transportation insurance:

1. When the goods are shipped by the carrier, they are shipped by any means (bus, car, passenger, railway, etc. ) The goods must be insured.

2. The insured amount is generally 20%-50% of the total value of the goods, unless otherwise agreed by the customer; Vulnerable and valuables should be insured accordingly, and the specific needs should be discussed with the relevant business personnel (supervisors) of the sales department.

Scheduling and control of transport vehicles;

1. The company leader shall designate a special person to be responsible for dispatching vehicles and delivery personnel.

2. If the company's vehicles are not enough to be dispatched, you can rent another car, but you need to fill out the car rental application form and sign it by the department head before it takes effect.

3. If the carrier's vehicle may arrive at the customer's delivery address outside business hours. Before delivery, the warehouse consignor shall inform the sales department of the scheduled arrival time and inform the customer to make preparations for receiving the goods.

Delivery of goods:

1. When the goods are delivered directly to the customer, the warehouse personnel shall issue the bill of lading at the same time, and the shipper and the carrier shall sign the bill of lading. When the goods are delivered to the customer, please check and sign the delivery note. The delivery note signed by the customer shall be properly kept by the personnel designated by the company.

2. When the customer requests self-shipment, the warehouse should first contact the sales department for confirmation. After the goods are loaded, the carrier (customer) should sign the "outbound order" and indicate the words "self-collection".

3. When the goods are shipped by the carrier, the shipper and the carrier shall sign the shipping documents and indicate the delivery date. Shipping documents shall be properly kept by designated personnel to facilitate the inspection, verification and settlement at the end of the month.

XI。 Delivery notice:

1. After the goods are sent out, the person in charge of the warehouse must inform the customer of the arrival time of the goods and the situation of the freight forwarding company by fax, telephone or SMS in time.

2. If the goods are lost due to failure to notify the other party in time, the relevant responsible person shall bear all the responsibilities and impose a fine of 100 yuan -200 yuan depending on the seriousness of the case.

Twelve. Freight review and control:

1. If the single transportation cost exceeds 1000 yuan (inclusive), fill in the Expense Audit Sheet and report it to the department head for approval.

2. After receiving the receipt sent back by the carrier every month, the warehouse shall review the "Freight Schedule" and the invoice stub within 5 days and send it to the Finance Department for payment.

3. When the warehouse reviews the freight, it should check and verify the returned goods, and if there is overdue delivery or related abnormal receipt (such as cargo damage). ), the freight is deducted according to the contract.

4. The selection of transportation companies should follow the comparison principle of "shopping around", comprehensively evaluate its price, safety and fast service, and choose the most suitable transportation company and mode.

5. Freight control: The shipper must choose the most economical, fastest and safest transportation company and mode. No matter whether the company pays or pays on delivery, the company will seriously deal with those who violate the "routine".

Section 6 Provisions on the Administration of Refueling Depot

First, when going through the formalities of withdrawing from the library, a "withdrawal form" should be issued, indicating the reasons for withdrawing from the library.

1. If the appearance of the returned goods remains intact, it must be appraised by the personnel of relevant departments, confirmed in good condition and signed on the return form, and the warehouse keeper can review and sign before returning the goods.

2. If the appearance of the returned goods is not kept intact, the salesperson shall fill in the return form and sign it, the supervisor shall confirm the signature, and the warehouse keeper shall review and sign it before returning the goods. The warehouse keeper affixes the logo and the number of the return order on the goods.

Second, the goods reported loss:

1. If the returned goods are identified as irreparable by the relevant departments, the relevant returning personnel shall apply for loss reporting after the signature of the department head.

2. Items left by customers that can't be repaired and used shall be transferred to the damaged goods warehouse and reported to the purchasing department for accounting.

3. If the returned goods need special treatment, the warehouse keeper shall report to the competent department in time, and the competent department shall urge the relevant departments to handle them in time.

Section 7 Provisions on Inventory Management

Commodity inventory is divided into regular inventory and irregular inventory.

Periodic inventory refers to the warehouse keeper's inventory of common items in the middle of each month, and the comprehensive inventory time is to be determined;

Irregular inventory refers to the company's irregular spot check on the warehouse.

The main contents of commodity inventory: check whether the book quantity of commodities is consistent with the actual quantity; Check the receipt and delivery of goods; Check the stacking and maintenance of goods; Check whether all kinds of goods are overstocked, overstocked or damaged; Check the safety fire control facilities.

Warehouse keeper's self-counting: often self-counting items with frequent outbound rate and large outbound quantity;

The physical inventory method is generally adopted for the inventory of goods, and relevant personnel (financial and warehouse management personnel) must be present during the inventory.

After the inventory, the inventory personnel should fill in the inventory report form. If there is any shortage, quality discrepancy or damage, it should be noted in detail, signed for confirmation, and reported to the company leader and general manager for review.

If there is inventory surplus or inevitable loss after inventory, the warehouse supervisor should report to the general manager for approval and adjustment. If the custody responsibility is insufficient, the warehouse keeper shall take full responsibility.

Goods scrapped due to non-human reasons shall be properly stacked by the warehouse keeper. If the custodian fails to take corresponding protective measures, the damage caused by dampness and improper stacking shall be borne by the custodian.

Punishment: If the goods are lost or damaged due to irresponsible warehouse keeper, improper storage or failure to sell the goods on time. The warehouse keeper is fully responsible and compensated according to the employee price.

Section 8 Provisions on Safety Management

Warehouse keys are only kept by warehouse personnel. 、

No one is allowed to enter the warehouse without approval, except the warehouse personnel and relevant personnel needed for business and work.

No one is allowed to try out the goods in the warehouse unless it is necessary for acceptance. If found, it will be fined 100 yuan.

Warehouse personnel must strengthen safety knowledge learning, enhance safety awareness, and be vigilant to prevent accidents.

Flammable and explosive articles are not allowed to be stored in the warehouse, smoking and open flames are strictly prohibited, and the wires are regularly checked for damage. Smokers will be fined 200 yuan for the first offence, and will be dismissed immediately if they commit another offence.

When the warehouse personnel leave the warehouse, they should carefully check whether the water source, power supply, doors and windows in the warehouse are closed to prevent theft.

Section 9 Attendance/Communication Management Regulations

1. Attendance time of warehouse department: Monday to Friday: 09: 00 am-65438+02: 00 pm: 06 5438+0: 30-65438+08:00 pm.

Saturday half-day morning: 09:00- 12:00.

Second, employees punch in the fingerprint punching machine when they go to work, and the attendance is supervised by the personnel administration department of the company. Leave application form should be submitted in advance for personal leave and sick leave, and submitted to the personnel administration department after approval by the department head. If any abnormal punching is found, the personnel administrative personnel will notify the head of the warehousing department by email, and the head of the warehousing department will follow up the abnormal punching of the warehousing personnel. If you need to make up the attendance sheet, you must make it up within the month. Those who fail to make up the attendance sheet after working overtime shall be treated as absenteeism.

3./kloc-If you are late or leave early within 0/5 minutes, you will be fined 20 yuan; Half a day's salary will be deducted if it exceeds 15 minutes. Half a month's salary will be deducted for being late for six times a month, and those who are late for more than six times a month will be dismissed.

Fourth, stick to your post during working hours, and don't chat or fight. Non-business calls may not be busy for a long time. In case of violation, a fine of 30- 100 yuan will be imposed according to the seriousness of the case.

Fire safety management system

(A) fire safety education and training system

1, organize employees to learn fire laws and regulations, and improve the fire safety awareness of all employees.

2, each team according to the post characteristics of fire safety education and training.

3. Conduct on-site demonstration and training for the maintenance and use personnel of fire control facilities.

(2) Safety evacuation facilities management system

1. Keep evacuation routes and exits clear. It is forbidden to occupy the evacuation passage. It is forbidden to set fences and other obstacles that affect evacuation at exits or entrances.

2. Fire safety evacuation signs and emergency lighting facilities that meet the requirements of the state shall be set according to the specifications.

3, should keep the fire safety evacuation signs, emergency lighting, mechanical smoke exhaust and air supply facilities in a normal state, and organize regular inspection, testing, maintenance and maintenance.

4. It is forbidden to lock the safety exit when working.

5. It is forbidden to close, block or cover the safety evacuation signs at work.

(three) the maintenance and management system of fire control facilities and equipment

1, keep the fire control facilities clean, sanitary and in good condition.

2. The technical performance maintenance and regular technical inspection of fire-fighting facilities and fire-fighting equipment shall be the responsibility of the fire-fighting centralized comprehensive management room, which shall check and understand the operation of fire-fighting equipment, arrange maintenance in time if any abnormality is found, and keep the equipment in good technical condition.

3, fire equipment management:

(1) Check and replace the fire extinguisher twice a year.

(2) The comprehensive room shall regularly check the fire-fighting equipment to ensure that it is in good condition.

(3) Fire fighting equipment should be checked frequently, and the lost or damaged equipment should be replenished immediately and reported to the leader.

(4) Fire fighting equipment shall be managed by departments and teams, with special personnel in charge.

(4) Fire hazard rectification system

1, all departments and teams should eliminate existing fire hazards in time.

2, in the fire safety inspection, deal with the fire hidden danger found item by item registration, and the hidden danger situation written to all departments and teams for rectification within a time limit, at the same time, to make a record of hidden danger rectification.

3. Before the fire hazards are eliminated, each team should implement the preventive measures to ensure fire safety during the rectification of the hazards, put forward solutions to the major fire hazards that cannot be solved, and report to the fire safety person in charge of the company in time, and the company will report to the local government.

4, the public security fire control institutions shall be ordered to correct the fire hazards within a prescribed time limit, should be corrected within the prescribed time limit and write a reply to the hidden dangers rectification, submitted to the public security fire control institutions.

(five) fire safety management system.

1, electricity safety management:

(1) It is forbidden to set wires at will, and overload electricity.

(2) Electrical wiring and equipment installation shall be the responsibility of the licensed electrician.

(3) All departments and teams should turn off the power after work.

(4) Private use of high-power electrical appliances such as electric heating rods and electric furnaces is prohibited.

2, fire safety management:

(1) Strictly implement the hot work approval system. When hot work is really necessary, the Operation Department shall apply to the General Management Office for a "Hot Work Permit" as required.

(2) Before hot work, the inflammable and explosive dangerous goods within 5 meters near the hot work point should be removed or properly isolated, and appropriate types and quantities of fire-fighting equipment should be borrowed from relevant departments for standby at any time, and should be returned immediately after the operation.

I hope the above information can help you!