I want examples of orders, decisions, announcements, notices, reports, requests for instructions and approvals in formal document writing.

00, the characteristics of normative documents

The content of official documents is the expression of the author's unilateral will, and its normative function is not based on whether the other party agrees or not, so it has strong mandatory binding force; The problems addressed by official documents are general and universal problems that are repeatedly applied and involve most people rather than a few people; Language use pays attention to high accuracy, generality, conciseness, popularity and standardization.

00 two. Normative document structure

00 (a) the overall structure

Normative official documents such as regulations, rules and measures generally include: document title, date of publication or adoption or approval, chapter title (including chapter title if necessary) and text.

00 (2) the structure of the text

The texts of normative official documents such as laws, regulations and measures generally include the following parts: formulation purpose, formulation basis, scope of application, relevant definitions, competent departments, specific norms, reward and punishment methods, implementation date, implementation procedures and methods, and relevant explanations.

In writing practice, the above contents are mostly expressed in the form of articles, and each article can be divided into paragraphs, items and items. General rules, sub-rules, penalties and supplementary rules.

00 three. Writing requirements

When writing normative official documents such as laws, regulations and measures, we should follow some special laws, especially pay attention to: maintaining a high degree of consistency, rigor, organization, simplicity, stability and continuity of official documents, and respecting the special writing points of laws, regulations and measures.

The second section leadership guidance documents

00, the characteristics of the leadership guidance documents

The general characteristics of the official document of leadership guidance are: the content of the official document is mandatory for the behavior of the addressee, and the relevant lower-level organs and individuals must consciously abide by it; The problems targeted by official documents are random, involving specific problems and specific people, and generally not universal; Generally, the validity period is not long, and the delayed official document loses its execution effect; Compared with normative documents, the effective procedure is relatively simple, except for decisions and resolutions, as long as the legal representative of the issuing organ confirms that the documents are valid (such as issuing documents), it will take effect; In terms of utility, it is generally "retrospective", that is, the effectiveness of official documents is not only aimed at related things and problems that occur after writing, but also includes problems that occur before writing. The recipient should correct the relevant deviations according to the author's requirements and take measures to make up for the deficiencies.

00 two. explain

00 instruction is used to arrange work for subordinates and clarify the guiding principles of work activities. Instructions used to arrange the work of subordinate organs include three parts: first, the objective basis or purpose and significance of writing; Second, the specific tasks and arrangements, as well as the significance of instructions; The third is to put forward the specific matters needing attention and requirements for the implementation of the directive (such as steps, methods, time arrangement, time limit, policy boundaries, methods and time for reporting implementation, etc.). These three parts can be stated in the above order, or you can first talk about the significance and purpose of the article, and then state each specific task and requirement separately. Instructions used to clarify the guiding principles of work activities usually have three components: first, the basis of writing or the significance of work activities; Second, the provisions on the guiding principles for carrying out various activities (prohibition, correction or advocacy, requirements and relevant policy boundaries); The third is the specific matters needing attention and requirements in the process of executing instructions.

Matters needing attention when writing instructions.

00 three. decision

00 a leadership guidance document, used to make arrangements for important matters and major actions. Decision-making has a wide range of specific uses in practice, and the composition of the text is also very different. Common combinations are as follows:

The first one is the most concise, usually only a paragraph and a few sentences. The main contents include: who, where, according to or for what, determine what actions or measures to take. This form is often used to decide to hold a meeting, appoint and remove personnel, set up an institution, join or leave an institution, and some decisions to perform legal examination and approval procedures.

The second one is a little more complicated than the first one, mainly including the following contents: purpose or basis; Analysis and evaluation of the nature of the target thing or problem; Relevant measures (implementation object, scope, methods, matters needing attention, etc.). ). This form is often used to commend or punish, name, revoke relevant bills or other official documents, and grant, deprive and exempt the rights, obligations and abilities of the relevant objects.

The third form is more complicated, and its main components are: basis, purpose, meaning or reason; Explain the specific contents of the relevant measures item by item, and attach a subtitle to each item when necessary to summarize and reveal its main contents. This part usually includes: the nature and types of measures, the time and space of implementation, the scope of personnel, steps, methods, conditions, organizational and leadership guarantees, political and ideological guarantees, relations with other measures, relevant policy boundaries, implementation requirements, etc. This form is usually used to decide the implementation of important policies.

The fourth form applies to decisions that define and indicate principled positions. It is characterized by stating one's position and viewpoint in short words, and using discussion and reasoning words to explain the truth and refute wrong viewpoints. & gt Matters needing attention in drafting decisions

00 four. Notice; pay attention to

00 (1) Notice on Printing, Forwarding and Forwarding Official Documents

00 The main function of the notice of issuing (issuing), forwarding and approving official documents is to complete the effective procedures of issuing (issuing) relevant normative documents; Expand the effective scope of some official documents to make them more specific (forwarding); Upgrade some official documents and give them the conditions (approval) to produce effect in a wider range.

The text of these three notices is relatively short. The simplest form is to point out who approved it, why, what official document was made according to what, to whom it will be sent (forwarded), and how (or when) it will be executed. A little more complicated is to evaluate and analyze the printed and forwarded official documents or the things targeted, explain the significance, point out the matters needing attention in implementation, or put forward supplementary opinions on the provisions and requirements in these official documents on the basis of the above simple forms.

The title styles of these three notices are slightly different from other official documents, generally: (author)+notice issued or printed or forwarded or ten (original title) approval+and so on.

00 matters needing attention in drafting the above three notices

00 (2) Prompt notice

00 indicative notice is used to convey matters that need to be handled by lower authorities and jointly implemented by relevant units. Although this kind of notice is not only sent to the lower authorities, it is still indicative because its content is the spirit of instructions from the higher authorities.

The body of the suggestive notice generally includes: writing basis (objective situation, superior requirements, etc. ) or purpose and significance; The spirit and concreteness of instructions from superiors, such as policies, tasks and arrangements; Implementation requirements and related matters needing attention, such as steps, methods, time requirements, policy boundaries, methods and deadlines for reporting implementation, etc. The latter two parts often need to be expressed in the form of articles. At the beginning of each article (topic sentence), the main content is summarized in short words, and then elaborated to make it concrete and clear.

Matters needing attention in drafting suggestive notice.

00 (3) notification notification

00 notification notice is used to convey matters that all parties concerned need to know (only need to know, not directly implement). This kind of notice can be sent to a wider range of people, and the restrictions on the level are not strict. It can be sent to peers at lower levels and even to some superiors.

The text of the notice mainly includes: the process, reason and basis of forming the matter; The specific content (nature, state) of the matter. In order to simplify the text, sometimes attachments (such as appointment and dismissal list, official seal impression, articles of association, etc. ) is used to explain the contents of the matter in detail.

00 The matters involved in the notification are mainly: the establishment or cancellation of an institution or organization; Enable or cancel the official seal; Change the name of some organizations or publications; Appointment and removal of cadres; Publish publications, etc.

00 matters needing attention when writing the proposed notice.

00 V. Notice

00 commendation bulletin is used to commend good deeds and introduce advanced typical experiences. Its text mainly includes three aspects: advanced deeds (people, time, place, process, results) or experiences (units and their objective conditions, main practices, regular understanding, etc. ); Evaluation and analysis (nature, significance, experience and applicable conditions, shortcomings in experience and their reasons, etc.). ); Decide on matters (what title or other spiritual and economic rewards to be given to the relevant units or individuals), and put forward some requirements or calls for learning advanced deeds and absorbing typical experience.

00 accident notification is a kind of emergency notification, and its text mainly includes: accident overview (time, place, process, result, etc. ); Analysis of the nature, causes and consequences of the accident; Put forward the principles, requirements, measures and main lessons to prevent similar accidents. Sometimes it also includes the decision on the person responsible for the accident. The above contents can be described directly, or related information can be relayed indirectly by forwarding official documents such as relevant accident reports (with these reports as attachments).

00 typical notification of criticism errors is used to criticize bad people and bad things and the mistakes of relevant units or individuals. Its main contents are as follows: the main wrong facts (unit, person, time, place, main process, result, etc. ); Analysis and evaluation (nature and causes of errors, serious consequences); Opinions on the handling of the parties concerned, and the lessons that all parties are required to learn from them. Sometimes it is also required to check whether there are similar problems in the report and summarize the relevant reports.

00 briefing is used to report and convey important information and related spirit, and its text has two forms, one is just an objective description of relevant facts; In addition, the other also analyzes and explains the situation, and sometimes gives guidance on what countermeasures should be taken for specific problems.

00 matters needing attention in writing the proposed notice.

Section III Documents Published to the Public

00 a. Features of published documents

The general characteristics of public official documents are: once the official documents are formed, they are directly made public without confidentiality requirements; Recipients include social organizations such as various organs and groups, as well as individuals or even mainly individuals; The matters involved are important in nature and have universal significance or regular characteristics; Except for a few official documents that are important news and need to be widely known at home and abroad, most official documents are mandatory for the actions of relevant parties and require strict compliance; Relevant norms are mostly policies, which are applied repeatedly, involving most people and general affairs rather than specific people or things. Although the effective application period is not as long as the normative documents, it is longer than the general leadership guidance documents. Official documents can be published in various forms, and can be directly posted, broadcast and published in newspapers and periodicals.

00 two. public notice

00, used to announce important matters at home and abroad. In our government organs, all important people are dead; Important leaders of the party and the state visit; Hold important meetings; Promulgate important laws; Form an important resolution or decision; There are important personnel changes; Some major events that have attracted worldwide attention have taken place; When an important policy or decision involving relevant parties at home and abroad is formed and needs to be announced directly at home and abroad, an announcement can be used.

The text of the announcement is mostly short, usually only stating: when, where, why or according to what, what has happened or will happen or what will form. Only a few documents involve details (such as precautions, detailed policy provisions, etc.). ). Announcements often end with "now announced", and the written date at the end of the article should be marked with "Yu ××× (place name)".

00 points for attention in writing an announcement.

00 three. public notice

00 is a release document, which is used to release matters that need to be observed or known by relevant personnel within a certain range.

The announcement of matters that need to be known by relevant personnel is mainly to let the addressee know important information and news. Therefore, there is no direct implementation requirement in this paper. The text of this announcement generally includes: the basis or purpose of writing, the specific content of relevant news and situations (object, process, result, reason, proposition, relevant policy content, implementation time and scope, etc.). ), conclusion, and the commonly used ending word "announcement".

00, announcement related personnel need to abide by the main thing is to explain to the addressee the policies, measures and other related codes of conduct that need to be followed. These matters should not only be widely known, but also be enforced. The text of the Compliance Notice mainly includes: the basis or purpose of writing; The specific content of the matters to be observed (generally in the form of articles); Abide by the basic requirements of relevant matters and the handling methods of violators, as well as the formal implementation time. Sometimes it ends with a conclusion like "I hereby inform you".

00 matters needing attention when writing the proposed notice.