What is the function of oa system?

For the leaders of enterprises and institutions, the best OA is decision support system, which can provide decision-making reference and basis for leaders; For middle managers, it is an information management system; For ordinary managers, it is also a thing/business processing system. The best OA can provide an accurate, efficient and pleasant office means and environment for the managers and staff of the unit.

Implementing OA system can help enterprises and institutions share information resources; Enhance the ability of employees to work together; Strengthen the supervision and management of leaders; Effectively manage tangible (equipment, etc.). ) and intangible (business information, knowledge) assets to avoid losses; It has realized the automatic processing of administrative affairs such as document circulation, examination and approval, promoted the electronization and standardization of management, and perfectly integrated the information flow within the organization.

Specifically, the functions of OA office automation system are as follows:

1. Establish an internal communication platform.

Establish an internal mail system to make internal communication and information exchange fast and smooth.

2. Establish an information dissemination platform.

Establish effective information dissemination and exchange places within the unit, such as electronic bulletin, electronic forum, electronic publications, etc., so that internal rules and regulations, news briefings, technical exchanges, announcements, etc. are widely spread among employees within the enterprise, so that employees can understand the development trends of the enterprise.

3. Realize the automation of workflow.

Changed the company's traditional paper official document office mode. Internal and external document sending and receiving, document submission, document management, file management, report transmission, meeting notice, etc. Electronic drafting, circulation, approval, countersigning, issuance and filing have improved office efficiency and realized paperless office. Instead of running around in various departments with various documents, applications and documents, waiting for approval, signature and seal, we use fast and cheap network transmission means to play the role of information sharing, coordinate the work of various departments in the unit and reduce complicated links in the work.

4. Realize the automation of document management.

All kinds of documents (including all kinds of files, knowledge and information) can be saved, enjoyed and used according to the authority, and have convenient retrieval means. The automation of document management makes all kinds of documents electronic, and documents can be saved in the form of electronic filing cabinets, used and enjoyed according to the authority. After realizing the automation of document management, if a new employee comes to the enterprise, as long as the administrator registers an identity file for him and gives him a password, he can see the accumulated things, rules and regulations, various technical documents and so on. When he entered the system. As long as his identity conforms to the scope that the authority can read, he can naturally see it, thus reducing a lot of training links.

5. Auxiliary office.

It involves a lot of contents, such as meeting management, vehicle management, office supplies management, book management and other auxiliary offices, which are combined with our daily office to realize the automation of these auxiliary offices.

6. Realize distributed office.

It has changed the traditional centralized office mode, expanded the office area, and can work at home, the whole city and even all corners of the world at any time through network connection, which greatly facilitates employees' business trip and information exchange.

7. Establish an information integration platform.

The existing MIS system, ERP system and financial system of modern enterprises all store some business data of enterprises, which play a key role in the operation of enterprises, but they are relatively independent and static. Intelligent network office system has the function of data interface, which can integrate the original business system data into workflow system, so that employees can effectively obtain and process information and improve the overall response speed of enterprises.

8. Save corporate office expenses.

Electronizing the traditional paper filling process, especially the cost of long-distance telephone, fax, copying, printing and office paper, and truly realizing paperless office are the signs for enterprises to realize management modernization.

9. Build a knowledge management platform.

Systematically use the information resources and expert skills accumulated by enterprises, improve the innovation ability and quick response ability of enterprises, improve office efficiency and the skill quality of employees.

10, strengthen the leadership monitoring ability

Strengthen the supervision and management of leaders, strengthen the management's control over the organization, and monitor the work progress of various departments and personnel in a timely and effective manner; Grasp the working status of all departments in real time, find problems in time and solve them in time, thus reducing errors and preventing inefficient office work.

How does OA help management?

The competition among modern enterprises is becoming more and more fierce. How to make enterprises always stand at the commanding heights of strategy and be comfortable in the competition? Business operators are more and more aware of the importance of management and begin to attach importance to various management modes. At present, there are many management methods and theories in business circles. It is difficult for us to distinguish right from wrong because each method has its own adaptability, advantages and disadvantages. However, how to implement these management theories and how to truly put this management idea into place through information conversion is a key issue.

Information systems including ERP, OA, PORTAL and MES are all implementing these management concepts. Here we take the familiar OA system as an example to introduce the role of OA in management.

There are many OA systems on the market now. Most traditional OA systems have similar functions, including processes, information sharing, information communication and so on. But in general, many systems are biased towards "technology". To put it bluntly, they are for "office automation" and "office automation". In fact, they don't understand what office automation is for, just for communication and paperless office. Just to enjoy the technical concept of information and workflow? We believe that OA should be the carrier of enterprise management thought and management soul until now. . .

We believe that the content of enterprise management is mainly divided into the following three parts.

Opportunity management

-Creativity and ideas (based on data analysis) should enable enterprises to seize this opportunity and implement it.

Basic management

-detail management, process management, turning opportunities into concrete work to implement and becoming a stable development state.

Investment management

-Investment analysis and decision support enable enterprises to expand investment development.

Basic management:

Now we focus on the basic management of our enterprise, that is, how to implement the specific management of the company to all terminals and truly achieve the management objectives.

1, standardize, streamline and schedule office affairs to avoid anticlimactic;

2. Efficient cooperation;

3. Information sharing;

4. Management networking;

5. Implementation of responsibilities;

6. Control the overall situation.

How to realize the above six items through specific software functions? I think it is a feasible way to realize the generalized performance supervision and unified management of subsidiaries and departments by integrating processes, permissions, contents and reports through OA.

In other words, it is a top-down process to implement the final task (KPI index) to individuals by decomposing the company's strategy layer by layer. Then, through the implementation at the grassroots level, the implementation situation is counted layer by layer, from individuals to small departments, from small departments to large departments, and finally to the company, a bottom-up feedback process is realized. Realize the closed-loop control system, adjust KPI index through feedback, and gradually turn the company into a machine that runs stably according to the company strategy.

In the process of statistics and implementation, it is necessary to supervise the implementation process with the system, not only to assess the results, but also to supervise the process, so as to achieve the purpose of monitoring the whole process.

Thus, through some basic functions of OA, such as plan decomposition, plan execution flow, execution assessment, data collection, data report, online monitoring, decision analysis, etc., the auxiliary management function of OA is realized.