Ping 'an Insurance Comprehensive Management Bureau

The responsibilities of the administrative department of any unit are generally divided into the following eight categories for reference only:

1. Daily office affairs management

(1) Plan, organize, coordinate and control the daily office affairs of the enterprise;

(2) Organization and coordination of meetings, recording and conveying of meeting contents.

Remarks: Responsible for assisting in the establishment of office automation system.

2. Office supplies and equipment management

(1) Responsible for formulating the procurement, storage, distribution and use system of office supplies and equipment;

(2) Responsible for purchasing office supplies and equipment;

(three) the storage, distribution and use of office supplies;

(4) Daily maintenance and fault repair of office equipment.

Remarks: Computer and network equipment failures are generally repaired by professionals.

3. Information management

(1) seal management and drafting, receiving, conveying and processing of documents and official documents.

(2) filing, keeping and borrowing of various files, books and periodicals of the enterprise.

(3) Keep documents and internal data confidential.

4. Vehicle management

(1) Office vehicle dispatching management;

(2) Arrange the annual inspection, regular maintenance and daily maintenance of vehicles;

(3) Conduct daily management such as safe driving education and attendance for drivers.

5. Personnel daily affairs management

(1) Personnel management such as employee attendance, attendance statistics, reports and analysis;

(2) Employee welfare, safety, health care and hygiene management;

(3) Organize employees to carry out various forms of activities.

6. Logistics Support Affairs Management

(1) Enterprise environmental greening, sanitation and property and employee safety management in the factory and dormitory;

(2) the daily management of staff canteen and dormitory;

(3) maintain the normal operation of water, electricity and other power systems and the maintenance of related facilities;

(4) Daily safety and fire control management of enterprises.

7. Foreign affairs management

(1) Management of visitor reception, including reception at the front desk, registration of visitors and farewell;

(2) External publicity and public relations of enterprises;

(3) Take the lead in organizing a crisis management committee to formulate a crisis management plan.

8. Legal affairs management

(1) Review the legality of contracts and safeguard the legitimate interests of enterprises;

(2) Assist in handling daily legal affairs and managing contracts;

(3) Participate in the negotiation of major cooperation projects and major business projects of enterprises;

(4) Acting as an agent for enterprises involved in litigation.