Where is the promotion point of conference service?

To do a good job in every project, we must first have a top-level design. According to the top-level design, we can subdivide each link and get through each link one by one, so that the project can at least be successfully completed. The field of activity planning is very wide, the forms of activities are different, and the implementation projects of activities are also different. Today, I will share with you how to do a meeting for your reference. 1. Explain the background and purpose of the activity.

2. Make clear the theme, time, place, participants, number, activities, types and quantities of relevant preparation materials. 3. Organize the meeting working group, determine the leaders and members of the meeting working group, and work out the deployment of meeting preparations. 4. According to the determined meeting agenda, formulate the meeting budget and apply for special meeting expenses. 5. Determine the clear agenda of the meeting, confirm the attendance of the participants, the specific location of the meeting, the accommodation arrangements for the participants, the car for the meeting, and the safety emergency plan, form a sample draft of the meeting guide, and start printing after being confirmed by the leaders of the meeting group. 6. Issue a notice of the meeting, including the time and place of the meeting, the format requirements of the materials submitted at the meeting, the participants, etc. 7. Confirm the speaker, and select the standard: stories that are capable of speaking, influential, universally respected, rich in practical experience, touching or humorous. 8. Rehearse according to the time to prevent the phenomenon of insufficient time and early ending. 9. Pre-event publicity. 10. Determine the style and content of background map, banner, attendance card, desk sign, road guide and activity site road map, and start making banners, attendance cards and desk signs. After being confirmed by the leaders of the meeting group. 1 1. Check the availability of various promotional materials, including banners, road signs, table labels and attendance cards. 12. Room arrangement and catering arrangement for participants. 13. Arrange the personnel to arrive at the meeting place in advance, and arrange the meeting room, accommodation and catering. 14. Check the availability of various meeting materials, including report materials and meeting guides. 15. Check the meeting accommodation and catering arrangements. If there is a dinner party, coordinate the location and drinks. 16. Determine the mobilization time and construction content. 17, communicate with the host one day in advance and conduct on-site rehearsal and preparation. 18, arrange the layout of the conference room, and ensure that all indoor equipment is in place, including tables and chairs, projectors, conference computers, microphones, teleconference machines, printers, voice recorders, laser pens, power supplies, paper, pens, drinking water, flowers, tea breaks, first-aid medicines and photographic equipment. 19, comprehensively check the implementation of each work, and arrange the instructors, meeting minutes, computer projector operators and photographers to wear clothes. 20, determine the specific time of the participants to the meeting place, do a good job of grouping. 2 1. A welcome sign will be posted by a special person to guide the guests to the reception area. At the same time, after the guests are assembled, they will be taken to the bus. Arriving at the hotel, the tour guide signs in at the reception desk. 22. The staff familiar with the guests should stand at the door to greet them, sign in for the meeting, and issue room cards and information kits, including meeting guides, time cards, paper and pens, and warm tips (reminders for matters needing attention, reminders for meals and activities). 23. VIP reception: accompanied by a special person and a special car, it will be sent to the hotel, taken to the VIP area for rest, processed and sent to the room. At the meeting, he was personally accompanied by a senior leader and guided to sit in the front row. 24. Choose a photo location. 25. Coordination of return tickets. 26. The process of seeing off the guests: the hotel lobby is scheduled regularly, with a special person leading the team and a special person accompanying the car. 27. After the meeting, recycle your belongings, sort out the minutes of the meeting, publish the results of the meeting, and summarize the experience and lessons of the meeting organization. The above process is a standard large-scale conference process, which can be adjusted according to the conference scale in actual operation. Conclusion: No matter what kind of activities you do, you must have a detailed activity plan and process, and subdivide it according to the plan. The clearer the subdivision, the more successful the activity execution.