What do the bidding procedures generally include?

in the preparation stage, specific arrangements should be made for the whole process of bidding activities, including demonstration and analysis of the bidding project, determination of the procurement plan, preparation of bidding documents, formulation of bid evaluation methods, establishment of bid evaluation agencies, and invitation of relevant personnel. The main procedures are:

(1) Formulating the overall implementation plan

That is, making the overall arrangement for the bidding work, including determining the implementing agency of the bidding project, the project leader and relevant responsible persons, the specific time arrangement, the bidding cost calculation, the procurement risk prediction and corresponding measures.

(II) Comprehensive analysis of the project

According to the government procurement plan and the procurement demand (or procurement plan) put forward by the purchaser, the project should be comprehensively analyzed from the aspects of capital, technology, production and market, so as to provide a basis for determining the final procurement plan and its list. When necessary, consulting experts or technicians from relevant parties can be invited to participate in the demonstration and analysis of the project, and at the same time, relevant personnel can be organized to visit the site where the project is implemented, or to investigate the production and sales markets, so as to improve the accuracy and completeness of the comprehensive analysis.

(3) determine the bidding procurement plan

through project analysis, determine the bidding procurement plan with the purchaser and relevant experts. That is to say, determine the best procurement plan for the specific requirements of the project, mainly including the technical specifications, standards and main commercial terms of the products and services involved in the project, as well as the procurement list of the project, etc. It is necessary to subcontract some large projects when determining the procurement plan and list.

(iv) preparation of tender documents

the tenderer shall prepare the tender documents according to the requirements of the project subject to tender and the bidding procurement plan. The tender documents should generally include five parts: tender announcement (invitation letter for bid), requirements of the project subject to tender, instructions to bidders, contract format and tender document format.

1. tender announcement (tender invitation letter). Mainly the name, address, contact person and contact information of the tenderer; The nature and quantity of the project subject to tender; The location and time requirements of the project subject to tender; Qualification requirements for bidders; The method, place and time of obtaining the tender documents; Price of bidding documents; Time and place of bidding and other matters needing to be announced.

2. Requirements of the project subject to tender. It mainly introduces the project subject to tender in detail, including the specific scheme and requirements of the project, technical standards and specifications, the qualifications that qualified bidders should have, the time of completion delivery or service provision, the main terms of the contract and other matters related to the project.

3. Instructions to Bidders. It mainly explains the components of the tender documents, the preparation methods and requirements of the tender documents, the sealing and marking requirements of the tender documents, the requirements of the tender price and its calculation method, the bid evaluation standards and methods, the relevant qualification and credit certification documents that the bidder should provide, the amount and submission method of the bid bond, the way and place to provide the tender documents, the deadline, the schedule of bid opening, bid evaluation and bid selection, and other matters that need to be explained.

4. contract format. It mainly includes the basic terms of the contract, the progress of the project, the requirements of the construction period, the contents and payment methods of the contract price, the rights and obligations of both parties to the contract, the acceptance criteria and methods, the liability for breach of contract, the dispute settlement method, the effective method and validity period, and other business requirements.

5. bidding document format. It mainly specifies the format of the bid documents to be submitted by the bidder, including the bid letter, bid opening list, bid price list, description of main equipment and services, qualification documents and related contents?

(V) Establishment of a bid evaluation committee

1. The bid evaluation committee shall be established by the tenderer.

2. The bid evaluation committee is composed of representatives of the purchaser and experts in technical, economic, legal and other related fields. Generally, the total number is an odd number of more than 5 people, and the experts shall not be less than two-thirds. Persons who have an interest in the bidder shall not enter the bid evaluation committee.

3. The Government Procurement Law and the relevant supporting measures formulated by the Ministry of Finance clearly stipulate the qualification, management and use of experts. Therefore, if the government procurement project needs to be tendered, the extraction of experts must follow its provisions.

4. Before the bidding result is determined, the list of members of the bid evaluation committee shall be kept relatively confidential.

(VI) Inviting relevant personnel

The main purpose is to invite leaders and guests from relevant parties to attend the bid opening ceremony, and to invite supervisory organs (or notaries) to send representatives to conduct on-site supervision.

second, the bidding stage

in the bidding stage, it should be organized and implemented according to the steps of bidding, bidding, bid opening, bid evaluation and bid selection. The basic procedures are as follows:

(1) Bidding

1. Issuing the tender announcement (or invitation letter). Public bidding shall issue a tender announcement (invitation to bid and issue a tender invitation letter). The tender announcement must be published in the newspapers or media designated by the financial department. The content and format of the tender announcement (or tender invitation letter) are the same as the first part of the tender documents.

2. Qualification examination. The tenderee may examine the qualifications of suppliers who are interested in bidding. The methods and procedures of qualification examination can be stated in the tender announcement (or invitation letter for bid), or the pre-qualification announcement can be issued through designated newspapers and media, and the potential bidders submit qualification documents to the tenderee, who will conduct qualification examination on the potential bids according to the provisions of the pre-qualification documents.

3. sell the tender documents. Sell the tender documents to the suppliers who are interested in bidding and meet the qualification requirements after examination at the time and place specified in the tender announcement (or tender invitation letter).

4. Clarification and modification of bidding documents. If the sold bidding documents need to be clarified or substantively modified, the tenderee shall generally notify all buyers of the bidding documents in writing 15 days before the deadline for submission of bidding documents, and such clarification or modification shall be an integral part of the bidding documents. Special attention should be paid here to the clarification and modification of the bidding documents that must be issued 15 days before the bidding deadline.

(II) Bidding

1. Prepare bidding documents. Bidders shall prepare bidding documents in accordance with the provisions of the bidding documents, and the items to be specified in the bidding documents include: bid letter; Qualification and credit certificate of the bidder; Scheme and description of the bidding project; Bid price; Bid bond or other forms of guarantee; Other contents required by the tender documents.

2. Sealing and marking of bid documents. Bidders must seal and mark the prepared bidding documents in accordance with the requirements of the bidding documents. This process is also very important, and there are many examples of rejection of bids because of irregular sealing or marking.

3. Deliver the bidding documents. The bidding documents shall be sealed and delivered to the bidding place before the specified deadline. The tenderer shall not open and return the bid documents received after the deadline for submission of bid documents. The tenderer shall sign for the receipt of the bid documents for the record. Bidders have the right to request the tenderee or the bidding agency to provide the receipt certificate.

4. A bidder may withdraw, supplement or modify the submitted bid documents; However, the tenderer shall be informed in writing before the deadline for submission of bid documents, and the withdrawal, supplement or modification must also be in writing.

it is particularly important to note here that the date from the issuance of the tender announcement or invitation letter to the deadline for submission of tender documents shall generally not be less than 2 days, that is, the waiting period shall be at least 2 days.

(III) Bid Opening

1. Hold a bid opening ceremony. The tenderer shall hold the bid opening ceremony in an open manner in accordance with the time, place and procedures specified in the tender announcement (or invitation letter).

2. The basic procedures of the bid opening ceremony are as follows:

(1) The host announces the start of the bid opening instrument (the basic situation of the bidding project, i.e. the project content, preparation, etc.) shall be briefly introduced.

(2) introduce the leaders and guests (from the unit, position, identity, etc.) attending the bid opening ceremony.

(3) Introduce the name of the bidder's unit and the bidder's representative who participated in the bidding (here, it is necessary to further introduce the bidding project: such as the time, media and layout of the tender announcement; By what time, how many suppliers have responded and submitted qualification documents; How many suppliers have purchased the bidding documents; How many suppliers submitted their bidding documents before the deadline for bidding, etc.), when introducing the tenderee and its representatives, they should be introduced in the order of submitting the bidding documents, first introducing the name of the tenderee, and then introducing the name, position and identity of its representatives.

(4) announce the list of supervisors' representatives (unit, position and identity of supervisors' representatives).

(5) Announce the list of staff (the unit to which the staff belongs and their responsibilities during bid opening: mainly the bid opening person, the bid singer, the bid supervisor and the bid recorder).

(6) read out the relevant precautions (including the discipline of the bid opening ceremony, precautions for staff, precautions for bidders, etc.).

(7) check the sealing of bid evaluation standards and bid evaluation methods. The representatives of the supervisor and bidders shall check the sealing of the bid evaluation standards and methods submitted by the tenderee, and publicly announce the inspection results.

(8) announce the bid evaluation criteria and methods. The staff shall open the bid evaluation criteria and methods (under the condition of confirming that the seal is intact) and publicly read them out.

(9) check the sealing and marking of bidding documents. The representatives of the supervisor and the bidder shall check the sealing and marking of the bidding documents submitted by the bidder, and publicly announce the inspection results.

(1) bid opening. The staff shall open the bidding documents submitted by the bidder (under the condition of confirming that the seal is intact and the mark is standard). The bid opening shall be conducted in the reverse order of submission of bid documents.

(11) sing the standard. The staff shall sing the bid in the order of bid opening, and the content of singing the bid shall conform to the provisions of the tender documents (the corresponding contents read out in the tender documents have been specified). After the bidding, the host shall ask the bidder if he has any objection to the bidding, and the bidder may make necessary explanations for the bidding, but the explanations shall not exceed the scope recorded in the bidding documents or change the substantive contents of the bidding documents.

(12) Speech by the supervisor's representative. The supervision or notarization shall be publicly reported by the representative of the supervisor or the representative of the notary office.

(13) leaders and guests speak. According to the program arrangement of the bid opening ceremony, the leaders and guests attending the bid opening ceremony can express their opinions and suggestions on the bid opening and the relevant situation in this procurement process (this part of the procedure can be carried out in the third step of the bid opening procedure in advance). You can also arrange for the representative of the purchaser to speak, and the representative of the purchaser will make a commitment to the relevant parties.

(14) the bid opening ceremony is over. The host shall inform the bidder of the time arrangement of bid evaluation and the time and place of bid inquiry (the order of bid inquiry shall be decided by the staff by drawing lots), and put forward specific requirements to all parties concerned for the whole bidding activity.

the bid opening shall be recorded and filed for future reference.

(IV) Bid evaluation

1. After the bid opening ceremony, the tenderer will convene the bid evaluation committee and hand over the bid documents submitted by the bidders to the bid evaluation committee.

2. Bid evaluation shall be conducted in accordance with the provisions of the tender documents. The bid evaluation shall be conducted independently by the bid evaluation committee, and no party or person may interfere with the work of the bid evaluation committee during the bid evaluation.

3. Bid evaluation procedures

(1) Review the compliance of bid documents.

(2) review the technical scheme and business scheme of the bidding documents. If the technical scheme or business scheme obviously does not meet the requirements of the bidding documents, it can be judged as invalid bidding.

(3) bid inquiry. The bid evaluation committee may require the bidder to make necessary clarification on the ambiguous places in the bid documents, but the clarification shall not exceed the scope recorded in the bid documents or change the substantive contents of the bid documents.

(4) comprehensive evaluation. The bid evaluation committee comprehensively evaluates and compares the bidding documents in accordance with the provisions of the bidding documents and the bid evaluation standards and methods. The main basis for comprehensive evaluation and comparison is: the provisions of bidding documents, bid evaluation standards and methods, as well as the information learned in bidding documents and bidding inquiry. This process must not and should not consider other external factors and evidence.

(5) evaluation conclusion. According to the comprehensive evaluation and comparison, the bid evaluation committee draws a bid evaluation conclusion, which should specify the number of bid documents received, the number of bid documents that meet the requirements, the number of invalid bid documents and their reasons, the relevant information of the bid evaluation process, the final evaluation conclusion, etc., and recommend one to three successful candidates to the tenderer (the order should be indicated and the reasons for this order and the comparison of the advantages and disadvantages of the final scheme should be explained).

(V) Calibration

1. Review the bid evaluation conclusions of the bid evaluation committee. The tenderer shall review the bid evaluation conclusions submitted by the bid evaluation committee, and the review contents shall include all the information in the bid evaluation process, namely, the bid evaluation records, bid inquiry records, comprehensive evaluation and comparison records, personal opinions of the members of the bid evaluation committee, etc.

2. calibration. The tenderer shall, in accordance with the principle of calibration stipulated in the tender documents, determine the winning bidder from the candidates recommended by the bid evaluation committee within the specified time. The winning bidder must meet the requirements of the tender documents, and its bidding scheme is the best, with the highest score in comprehensive evaluation and comparison.

3. Notice of winning the bid. The tenderer shall make a bid within the time specified in the tender documents, and shall notify all bidders in writing of the bid-winning result after determining the bid.

4. sign a contract. The winning bidder shall sign a contract with the purchaser in accordance with the provisions of the letter of acceptance and the provisions of the tender documents (if the purchaser entrusts the tenderer to sign the contract, it shall sign the contract directly with the tenderer). The bid-winning notice, the tender documents and their amendments and clarifications, the bid documents of the winning bidder and their supplements are the important basis for signing the contract.