Company rules and regulations template is urgently needed. Note: We are mainly engaged in foreign trade, and it is better to have suitable ones.

Export management system of foreign trade companies

I export trade statistics system

Article 1 Export trade statistics is an important work that reflects the company's business performance, affects the company's development decision, export plan and whether the relevant quotas, licenses and approval certificates can be approved.

Article 2 The statistical work of export trade shall be handled by a special person. Statisticians should truthfully fill in various statistical data according to the requirements of the business management department and report them to the business management department of the company for the record.

Article 3 Statistical statements shall be timely and accurate. All kinds of statements should be submitted in strict accordance with the following provisions:

1. The weekly report includes the goods actually exported within one week and reports to the supervisor every Saturday afternoon.

2. The quarterly report covers the actual export situation from 28th to 27th of last quarter, and the monthly report is submitted to the Business Management Department of the Head Office on 28th of each quarter.

3. The annual report shall be submitted to the Business Management Department of the Head Office on February 25th every year at 65438, and the Business Management Department shall report to the Statistics Department of the Economic Development Bureau of the municipal government before February 30th.

Article 4 In case of the influence of holidays, the report that cannot be completed in the current period shall be reported in advance.

Article 5 Commodity names shall be standardized and specific, and the quantity and amount shall be filled in in whole numbers; The amount should be calculated in US dollars.

Article 6 Statisticians shall be responsible for the adverse consequences caused by their failure to fill in the report or omission or delay in reporting according to the above provisions. The business manager has the right to order him to fill in the informed criticism as required.

Two. Provisions on the administration of export declaration

(1) Purpose

Article 1 These Provisions are formulated in order to strengthen the administration of goods export declaration and improve work efficiency. (2) Export declaration

Article 1 Where all departments and subordinate enterprises of the head office falsely report export goods in general trade, they must go through the relevant formalities in the business management department with the allocation form issued by the financial department. If there is no requisition, the business management department has the right to refuse to declare the goods.

Article 2 In general, customs declaration and shipment are stopped on Sundays and holidays. In case of emergency, the business department manager must submit a written application on Wednesday, and the goods can be declared and delivered only after the approval of the business management department and the competent vice president.

Article 3 After the customs declaration and shipment, the customs declarant shall properly keep the customs declaration form stamped with the customs seal and go through the customs declaration formalities with the customs declaration agency. No one else may go through the customs declaration formalities directly at the customs declaration agency. If other personnel directly handle the customs declaration, the company will not pay the customs declaration agency fee.

Three. Provisions on the administration of verification of foreign exchange receipts in general trade

(1) Purpose

Article 1 These Provisions are formulated for the purpose of strengthening the administration of export foreign exchange collection, perfecting the export foreign exchange collection system and improving economic benefits.

(2) Collection and management of verification forms

Article 1 The foreign trade manager of the company shall apply to the State Administration of Foreign Exchange for verification of general trade export proceeds and foreign exchange proceeds, and keep them in centralized custody.

Article 2 All relevant export enterprises shall set up a register of foreign exchange receipt verification forms, which shall be kept by the Finance Department.

Article 3 The business management department of the head office shall collect the verification form on the basis of the transfer bill and the verification form register issued by the financial department. After the business management department registers the collection in the registration book of the verification form, the payee will return the registration book to the finance department.

(3) Time limit for verification.

Article 1 The financial department of an export enterprise shall supervise and inspect the verification according to the items registered in the verification form.

Article 2 The write-off period is as follows: In principle, the sight letter of credit and the promissory note write-off form shall be written off within one month. In principle, the forward letter of credit and the verification form under the foreign exchange receipt and export should be written off within one and a half months.

Article 3. If the cancellation is overdue, the Finance Department will issue a dunning notice. If there is no special reason, the business management department has the right not to issue the verification form after collection until the overdue verification form is completed.

(4) Write-off of the write-off table

Article 1 The business manager of the company is responsible for the verification of the verification form, and the financial personnel of each subordinate export unit are responsible for it.

Article 2 The following materials shall be provided in the process of verification: verification form, customs declaration form, copy of draft, invoice, original and copy of foreign exchange settlement memo.

Article 3 Interest, commission and insurance premium, etc. For the amount deducted from the foreign exchange settlement memo, the corresponding invoice voucher and bank payment notice shall be provided.

Four, the letter of credit and certification documents audit regulations

Article 1 After receiving the letter of credit, the business management department of the company shall review the letter of credit according to the contract. After the verification is correct, the certificate verification record shall be issued in triplicate, two copies shall be kept and one copy shall be submitted to the business department. Before shipment, the business management department shall sign the opinion of "agreeing to shipment" according to the customer documents received under the letter of credit. By the business managers to the financial department. The review of the letter of credit is generally completed within one working day.

Article 2 All departments shall follow the audit opinions of the Business Management Department. If there is any modification, the business department shall require the customer to complete the modification through the issuing bank three days before the delivery date, and the contractor shall be responsible for all the consequences arising therefrom.

Article 3 The business management department shall regularly check the letters of credit to be shipped. For expired letters of credit, contact the business department in time, and the business department shall submit a written payment voucher to the business management department so as to inform the bank to handle the cancellation procedures in time.

Article 4 If there are any documents issued by customers in the documents submitted to the bank for negotiation, the business department shall require customers to fax the documents to the business management department 1 day before shipment, or send the original documents to the business management department of the company for review or modification, so as to avoid delaying shipment and settlement of foreign exchange. The original documents issued by the customer fail to reach the business management department on the day of shipment, or there are discrepancies, so the shipment will not be made. If it is not implemented in accordance with these regulations, the business department shall bear corresponding responsibilities.

Article 5 If the audited documents are consistent, at the time of shipment, the Finance Department will issue an internal goods transfer form according to the audit opinions signed by the Business Management Department on the Export Goods Approval Form, and declare the goods for export.

Article 6 On the day after shipment, the business department shall submit detailed information such as shipment and packaging to the business management department so as to prepare documents in time. The business management department shall timely review and prepare the settlement documents according to the time requirements of the letter of credit, and submit the commercial invoice to the finance department for filing.

Verb (abbreviation of verb) export trade operation standardization manual

(a) business processes

1. New product development (sample collection). 2. Customer development.

3. Customer inquiries (telegrams, letters, telephone processing). 4. quote. 5. Order confirmation. 6. Open the order of the production department. 7. transportation.

8. Customer payment. (According to the specific contract, the customer is required to pay)

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(2) Detailed rules for business handling

Article 1 New Product Development (Sample Collection)

1. After obtaining the new sample, the business department shall fill in the product card and indicate the following information: (1) Temporary number. (2) Name, specification and packaging. (3) Contact information of the person in charge (4) Development expenses. (5) Estimate the production cost. (6) Review and quote the actual cost. (7) Possible sales targets and areas. (8) Estimated selling price. (9) Estimated gross profit.

In the weekly business report, the business department discusses the new products mentioned in the previous paragraph. After item-by-item evaluation, it is divided into three categories according to the development value: A is extremely valuable, B is extremely valuable, and C is extremely worthless.

3. Products rated as Class A and Class B shall have official product numbers and be included in the product files. The samples are photographed and filed, and stored in the sample room, and the storage location is indicated on the product card. For products classified as Class C after evaluation, product cards are listed in the defective product file, and samples are stored in the defective product room.

4. For the existing products, the business department selects the expired products every month, and puts forward the inspection when making the business report in the first week of each month. If it is assessed as having no development value, the product card will be included in the defective product file and the sample will be moved to the defective product room.

Article 2 Customer development:

1. When the business department reports the business in the last week of each month, the customer development plan of the package for the next month includes:

(1) Make company profile and product catalogue (indicate delivery date and payment method).

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(2) product market research and analysis, and customer data collection. (3) Introduce new products (mail new product catalogue). (4) Advertise and mail letters. (5) others.

2. Customer development should choose Class A products to meet seasonal demand.

3. The final customer development plan should be incorporated into the business plan of next month by the business department and into the personal work plan according to the responsibilities.

Article 3 Customer Inquiry (Telegram, Letter and Telephone Handling)

65438+ A copy of the reply or call back is kept in the customer file.

2. The telegram or letter being processed is stored in the to-do list, which can be consulted at any time to remind you. Processed telegrams or letters are classified into customer files according to customers. When there is no suitable blank space in communication, you can sign and paste the form separately.

3. Customer telegrams are limited to the same day, and customer letters are limited to three days, unless instructed by the manager.

4. After receiving the call from the customer, record the content of the call in the phone record, submit it to the manager for approval, and handle it according to the instructions. Telephone records are made in duplicate, and the handling procedures are the same as those of telegrams and letters. After the processing is completed, the first copy is classified as a telephone log file in sequence, and the second copy is classified as a customer file by customer.

Article 4 Quotation:

1. After receiving the telegram or letter of inquiry from the customer, the business department should immediately send someone to consult the manufacturer according to the customer's needs, select the product items, submit them to the manager for approval, and make a quotation. If necessary, it can trim the sample photos and paste them on the quotation sheet.

2. The quotation is in duplicate, the first copy is sent to the customer, and the second copy is stored in the customer file. Article 5 Order Confirmation:

1. When the business department receives the customer's order, it fills in the transaction card according to the contents of the order and gives it to the professionals. After the manufacturer confirms the payment and delivery date, it will allocate the sales confirmation (S/C) and S/C in quintuplicate, the first, second and third copies will be sent to the customer, the fourth copy will be kept in the business department's backlog, and the fifth copy will be kept in the customer's file, and the name, quantity and quantity will be ordered.

Article 6. Place an order from the production department:

1. The purchase order is made in quadruplicate, the first copy is kept by the seller, the second copy is kept by the business department, the third copy is handed over to the professional to coordinate the manufacturer to fill in the production inspection schedule, and the fourth copy is kept in the manufacturer's file after being signed by the seller, and the order name, quantity, ex-factory price and delivery date are recorded in the manufacturer's file.

2. The business department shall fill in the product list according to the sales contract and purchase order. Article 7 Delivery:

1. Before shipment, the business department shall contact the shipping company to determine the shipping schedule, fill in the shipping schedule, and contact professionals to determine the date and place of container loading, and notify the trailer company to tow the goods to the designated place for container loading.

2. The shipping schedule is in triplicate, the first copy is submitted to the customs broker for signing the shipping schedule (S/O), the second copy is submitted to the business department for filing, and the third copy is submitted to the professional for inspection.

3. After the container loading is completed, the professionals immediately report the actual shipment quantity, container number, net weight, gross weight, material number and tax refund method of each kind of goods.

Article 8 Customer Payment:

1. After each item of goods is exported, the business department shall collect the invoice, sales invoice and the third delivery list filled out by professionals within three days after customs clearance, and send them to the accountant after verification.