What materials should I prepare to apply for the official seal? What should I pay attention to?

Units or institutions that need to make official seals shall make official seals at the legally qualified official seal making units in the districts (counties) where they are registered.

Application material

Units or institutions that need to make official seals shall provide the following certification materials:

(1) documents certifying the approval of establishment or registration according to law.

(two) if there is a superior or competent department, a letter of introduction from the superior or competent department shall be issued.

(3) If there is no superior or competent department, the power of attorney of the legal representative, operator or principal responsible person shall be provided.

(four) the original and photocopy of the valid identity certificate of the agent, and the contact information.

(five) to apply for the production of a legally effective personal seal, it shall provide my valid identity certificate, unit certificate and power of attorney.

(six) if it is necessary to make and publish seals in foreign languages or minority languages, it shall provide translation materials confirmed by the unit or institution.

(7) If the type of official seal handled by a unit or institution has special requirements for filing materials, the printing unit shall supplement the filing materials with reference to Annex 1 Details of Official Seal Engraving Filing Materials.

Production rules

The official seal production unit shall comply with the following provisions:

(1) Making official seals in accordance with relevant national regulations and standards.

(two) to verify the proof materials for making the official seal.

(3) Collecting the basic information of the applicant entity or institution, the valid ID information and contact information of the legal representative, business operator and manager, the on-site image information of the manager, and the official seal making information.

(4) Make the official seal within 0.5 working days, and report the impression information and the information specified in items 2 and 3 of this article to the public security organ for the record.

(five) the official seal shall be made by the staff of the unit in the business premises, and shall not be processed on behalf of or outside.

(6) The official seal of the finished product shall be kept strictly, and samples shall not be copied. The waste seal shall be destroyed under the supervision of the legal representative, the operator or the main person in charge, and registered.

(seven) shall not arbitrarily change or delete the official seal production information.

(eight) the procedures and functions of the public security management information system shall not be changed or deleted without authorization.

(nine) shall not disclose or illegally use the relevant information of units or institutions or individuals obtained as a result of business activities.

(ten) the official seal file materials shall be kept for at least five years for inspection.

(eleven) if the business is terminated due to the revocation, withdrawal or cancellation of the official seal production license, the official seal file shall be handed over to the public security organ in time.

(twelve) the video surveillance data of the business premises shall be kept for at least ninety days, and shall not be deleted, copied or leaked without authorization.

(thirteen) shall be operated at the licensed business address, and shall not be sent to operate or set up in different places.

(fourteen) the official seal that has not been collected, cancelled or invalidated for more than six months shall be destroyed and reported to the public security organ for the record.

(fifteen) consciously accept the supervision and inspection conducted by the public security organs according to law.

Production

Units or institutions may apply for making a general entity official seal with legal name, multiple steel seals and an electronic official seal.

Multiple business chapters can be made, but each business chapter should be distinguished by Arabic numerals.

Chapter acquisition process

If the agent is the legal representative, the industrial and commercial registration agent or one of the official seal engraving agents, he shall carry the original identity certificate with him; If the agent who takes the seal is not one of the above three, in addition to the original ID card, a power of attorney is required.

The official seal production unit logs into the official seal public security management information system, checks the valid identity certificate of the business manager and inputs the identity information; The official seal can only be delivered after the portrait information is collected and verified at the scene and the real name authentication is carried out.

Daily business processing

The engraving and filing process of the first seal of the "multi-certificate integration" registration unit

The legal representative (person in charge) of the newly established unit according to the "multi-certificate integration" registration system in Guangdong Province can receive the engraved verification code after successful registration.

With the engraving verification code, the business manager pays attention to the official WeChat account issued by the Guangdong Provincial Public Security Department, and can handle the official seal engraving and filing business online; It can also be made by a legally qualified official seal making unit with the engraved verification code and the original valid identity certificate of the business manager.

Stamp with official seal (including the first seal of a non-multi-certificate-in-one registered unit)

Except for state organs and people's organizations, the units that carved official seals added seals, and the newly established units that failed to follow the "multi-certificate integration" registration system carved seals for the first time. According to the types of official seals handled, the business manager shall provide corresponding materials in accordance with the provisions of Article 6 of these Guidelines, and make them in a legally qualified official seal making unit.

State organs and people's organizations (including secret-related and undocumented units) shall handle the official seal engraving and filing, and the person in charge of the unit or the agent authorized by the person in charge shall go to the public security organ to review the certification documents, and after passing the examination, they shall be handed over to the official seal production unit for handling.

The official seal is lost and reissued (including being robbed and stolen)

If the official seal is lost, robbed or stolen, etc. If it needs to be re-produced, the unit or institution shall declare the original official seal invalid in the local public newspaper at or above the municipal level, and then provide the corresponding information and the newspaper with the "Lost Statement" in accordance with the provisions of Article 6 of these Guidelines, except for state organs, people's organizations and institutions, which shall be produced by the official seal production unit with legal qualifications.

State organs, people's organizations (including secret-related undocumented units) and institutions shall be handled by legal representatives (responsible persons) or department heads. At the same time, provide the work certificate of the unit and the certificate of loss of the official seal issued by the competent unit (department) at the next higher level. After going to the public security organ for data review and filing, the official seal production unit will produce the official seal with the receipt of the public security organ for filing.

The legal representative and responsible person of the enterprise unit or the head of the liquidation group confirmed by the market supervision department or the superior competent department shall handle the liquidation group of the enterprise bankruptcy. If the business manager is authorized to handle it, a notarized power of attorney shall be provided.

Replacement and cancellation of official seal

If it is necessary to replace the official seal due to the change of unit or organization, name, legal representative or operator, damage of official seal or replacement of new official seal, the official seal production unit shall recover the original official seal before handling the new seal and register the recovered official seal with the public security organ for the record.

State organs and people's organizations (including classified and undocumented units) shall change or cancel the official seal, and the person in charge of the unit or the agent authorized by the person in charge shall go to the public security organ to review the certification documents and submit them to the official seal production unit for handling; Other units or institutions shall provide the official seal production unit with the certification materials specified in these work guidelines and the original valid identity documents of the legal representative or agent. If the name of a unit or institution is changed for cancellation, the enterprise unit shall also provide a notice of change, and other organizations shall provide a name change document or valid certificate issued by its approval and registration department.

The official seal production unit inputs the cancellation information of the official seal, issues a cancellation receipt to the stamp-using unit, collects the seal of the official seal to be cancelled on the cancellation receipt, collects the seal of the destroyed official seal again after the first destruction of the official seal on site, and signs it with the business manager of the stamp-using unit and the official seal production unit for confirmation. The receipt is in duplicate, one for the business manager and one for the official seal production unit.

Supplementary record of paper seal registration information

Before the opening of the public security management information system of official seal, when a unit or institution that uses paper engraving registration cards to record official seal engraving information in public security organs needs to handle new official seal engraving and filing business, the official seal production unit will collect the qualification certificate of the business manager on the spot, check the portrait information, scan relevant filing materials and engraving registration cards, and handle official seal business normally after the completion of supplementary recording; Units and institutions in this Municipality that lose their paper engraving registration cards shall report to the local public security bureau for verification and filing, and the sub-bureau or sub-bureau shall guide the official seal making unit to re-submit the registration; If the file cannot be found, the legal representative (person in charge) shall personally go to the official seal production unit to handle it, fill in the statement that the official seal has not been recorded, and the official seal production unit will take back the original seal and personally destroy it before filing the new seal.

Special business processing

Retrieve the carved verification code

If the legal representative has not received the short message of engraving verification code, the business manager can take the original ID card of the legal representative (person in charge) to any legal seal production unit in the area where the registration place is located to retrieve the engraving verification code.

Engraving treatment of overdue seal

The validity period of the "multi-certificate in one" engraving verification code is 180 days, and it will be invalid after expiration;

If the official seal has not been engraved for more than 180 days since its establishment, and the information of the company exists in the official seal filing system, it shall be treated as adding the official seal; If the company's information does not exist in the official seal filing system, it will be regarded as the first seal engraving of the new company.

Seal cancellation

After the cancellation of registration, the stamp unit shall go to the official seal production unit to cancel the official seal.

License information requirements

Need the original license information needed for business handling. If the original cannot be provided, a notarized copy of the ID card of the legal representative (person in charge) can be provided.

Mainland residents use second-generation ID cards; Hong Kong and Macao residents shall be notaries designated by the Ministry of Justice of China with their home visit permits or notaries issued by China Legal Services (Hong Kong) Co., Ltd.; Taiwan Province residents use Taiwanese certificates; Foreigners use passports or consular certificates.

List of official seal engraving and filing materials

Category I State organs and people's organizations (including classified and undocumented units)

The person in charge of the unit or the agent authorized by the person in charge shall go to the public security organ to review the certification documents, and after examination and approval, hand them over to the official seal production unit for handling. The supporting documents to be provided include provincial, municipal (district) preparation committees, government documents, approvals or related documents from higher authorities and valid vouchers; The identity certificate of the person in charge of the unit; The identity certificate of the business manager and the power of attorney of the person in charge of the unit (the business manager must be a regular employee of the unit).

When the secret-related unlicensed unit handles the official seal business, it fails to submit the relevant supporting documents to the official seal production unit for the record, and the official seal production unit handles the official seal engraving business according to the instructions of the public security organ.

Class II enterprises and individual industrial and commercial households

In addition to verifying the business license, the identity certificate of the legal representative or person in charge, the power of attorney and the identity certificate of the business handler, the following official seal businesses need to be supplemented with corresponding information:

(1) Special seal for contract: account opening permit.

(2) Special seal for customs declaration: registration form or approval certificate of foreign trade operators.

Book, or the registration certificate of the customs declaration unit or the receipt of the establishment of a foreign-invested enterprise.

(3) Special seal for inspection and quarantine or special seal for inspection organization: license for self-care inspection and quarantine inspection unit or license for inspection and quarantine organization.

(4) Official seal and financial seal of the trade union: approving the establishment of the trade union.

(5) Official seal of the party organization and discipline inspection department of the enterprise: approval for the establishment of the organization;

(6) Engraving other special seals by enterprises: special business qualification certificates issued by relevant competent departments.

(7) Engraving the official seal of the branch: Engraving the explanation report (the opinions issued by the Head Office are stamped with the official seal).

(8) If the legal representative of a foreign-capital enterprise or joint venture is an overseas person, the official seal, legal representative's passport and other valid identification certificates shall be affixed; Power of attorney signed by the legal representative.

(9) Carving the parking lot: submit the parking lot permit and business license.

(10) Description of official seals in Chinese, English and Mandarin:

(1) Chinese-foreign joint ventures (cooperative enterprises) and wholly foreign-owned enterprises should engrave oval official seals, and those that need to engrave English official seals must be published in Chinese.

(2) Domestic enterprises with foreign business can engrave official seals in both Chinese and English (the official seals are circular, and the English translation of names must be provided by qualified translation companies with copies of their business licenses and translation certificates, all of which are stamped with the official seals of the translation companies).

(3) Where regional ethnic autonomy is practiced, when making official seals, Chinese characters and corresponding ethnic languages can be published at the same time.

The third kind of social organizations and private non-enterprise units

In addition to verifying the identity certificate of the legal representative or person in charge, the power of attorney and the identity certificate of the business manager, the following businesses with official seals need to be supplemented with corresponding materials:

(1) social organization seal: the registration certificate of social organization as a legal person issued by the provincial civil affairs department and the municipal (district) civil affairs bureau.

(2) Seal of Private Non-enterprise Unit: Registration Certificate of Private Non-enterprise Unit.

(3) Staff training institutions: the registration certificate or school-running license issued by the labor department.

(4) Kindergartens and other education and training institutions: the license for running a school by social forces or the registration certificate issued by the education department.

(5) Non-local institutions or offices in Guangdong: relevant certificates of registration or filing issued by the relevant administrative departments of the resident people's government and engraved letters of introduction.

(6) engraving of medical institutions and individual clinics: the practice license of medical institutions must have the same name as the business license, and only one set of official seals can be kept.

(seven) the seal of the press station, magazine, newspaper, publishing house and other news publishing departments. : the approval documents and certificates of the national, provincial or municipal press and publication bureau.

(8) Engraving of the internal security department: the document for establishing the security department.

(IX) Engraving by the owners' committee: The owners' committee shall, within 30 days from the date of election, go through the filing procedures at the district/county real estate administrative department, sub-district office and township people's government where the property is located, and then apply to the public security organ for engraving the seals of the owners' assembly and the owners' committee with the filing certificate.

(10) Seal of judicial authentication institution: the decision on approval of registration issued by the Provincial Department of Justice.

(1 1) Seal of law firm and accounting firm: practice license of the firm; Partner certification materials; Seal certificate issued by the Municipal Bureau of Justice (law firm); Seal certificate issued by the Municipal Finance Bureau (accounting firm).

(12) Engraving of official seals by religious organizations: Registration Certificate of Places for Religious Activities issued by the Guangdong Provincial Ethnic and Religious Affairs Committee or the Municipal (District) Ethnic and Religious Affairs Bureau, and written opinions agreeing to engrave; The identity certificate of the person in charge of the unit.

(13) Seal of sub-district office and neighborhood committee: approved for establishment; Proof that the sub-district office or township government agrees to stamp.

(14) Seal of the neighborhood (village) people's group: approved for establishment; Neighborhood offices or township governments agree to seal the certificate; Letter of introduction from the neighborhood (village) Committee agreeing to seal.

(15) Seal of the commodity trading market management institution: power of attorney of the start-up unit or the superior competent department, certificate issued by the market registration authority at or above the district level and market registration certificate.

The fourth category of commercial banks and financial institutions

In addition to verifying the identity certificate of the legal representative or person in charge, the power of attorney and the identity certificate of the business manager, the following businesses with official seals shall also be supplemented with relevant information:

(1) Seal of bank unit: Business license and financial license are required.

(2) Special Financial Seal for Custody Products: the approval letter and business license of China Securities Regulatory Commission or China Banking Regulatory Commission for the establishment of custody products, and the engraved explanatory materials issued by China Securities Regulatory Commission or China Banking Regulatory Commission.

(3) Special seal for bank wealth management products: approval documents and business license of China Banking Regulatory Commission or China Securities Regulatory Commission.

(4) Foundation: legal person registration certificate Foundation, with the seal certificate issued by the Civil Affairs Bureau.

(5) Special seal for funds: approval documents of China Securities Regulatory Commission and China Banking Regulatory Commission, business licenses and financial licenses of designated securities companies and banking institutions.

The fifth liquidation group

In addition to verifying the identity certificate of the legal representative or person in charge, the power of attorney and the identity certificate of the business manager, the following businesses with official seals shall also be supplemented with relevant information:

(a) the court declared bankruptcy liquidation: bankruptcy announcement (issued by the court); The decision to appoint the manager; The court issued an official letter engraved with words.

(2) the liquidation group appointed by the court: the court's civil ruling; The court carved official letters.

(3) Self-liquidation of the enterprise: shareholders' resolution (signed by legal representative, shareholders and directors); The head of the liquidation team designated by the market supervision department in the filing notice.

(four) to provide the identity certificate of the person in charge of the unit (or the person in charge confirmed by the supervision department or the superior competent department) and the identity certificate of the business manager.

The sixth kind of temporary organization

In addition to verifying the identity certificate of the legal representative or person in charge, the power of attorney and the identity certificate of the business manager, the following businesses with official seals shall also be supplemented with relevant information:

(1) Temporary trade fairs, competition organizing committees, etc. : Only the official seal is allowed, and the relevant approval documents of the provincial and municipal (district) governments are required, and the explanatory materials engraved with opinions are supplemented by government departments. The sample of the official seal must be dated.

(2) Temporary preparation unit: generally, engraving is not allowed. If it is really necessary for work, the project is approved by the government, and only the official seal can be engraved. Infrastructure units need to hold the "Construction Permit" issued by the municipal (district) market supervision department and the competent construction department; Administrative and financial institutions need to hold government approval and China People's Bank approval respectively; Engraving is not allowed in the preparatory stage of other enterprises.

(3) Book Editorial Board: The Book Editorial Board is regarded as a temporary and project organization in the publishing house, and it is required to provide the decision documents of the establishment of the Book Editorial Board and the engraving instructions issued by the publishing house that established the Book Editorial Board with opinions and official seals.