Office automation OA of government departments

Party and government organs should pay attention to the following nine characteristics when purchasing OA system.

1. The overall requirements are higher. Party and government organs attach great importance to the planning, expansibility and maintainability of OA software in the construction of office automation, and the overall requirements are very high, which has become the key index of OA product evaluation and selection.

2. Strong document processing ability. The core content of office automation of party and government organs is document processing, which requires the software to have excellent document processing ability, especially in the case of a large number of documents. Users will pay attention to the effect of document batch processing and the ability to improve efficiency.

3. Security should be highly reliable. The application of office automation in party and government organs involves a wide range of people, which not only requires strict usability, but also requires higher reliability, stability and security than customers in other industries. The system should provide user name+password authentication, secondary authentication of user identity lock, distributed authority distribution mechanism, database security, form security, document security, domain security, system encryption lock and other multi-level security designs to ensure the safe operation of the office automation system of the party and government organs.

According to the characteristics of official document circulation system, the first-class OA software in China adopts new security technologies in several key technologies, such as fingerprint identification and handwriting identification in identity authentication; Introducing the concept of CA center in encrypted transmission; Apply full-text annotation and sound annotation in the examination and approval technology; Use visualization mode in workflow definition, etc.

4. Solutions and after-sales service capabilities should be comprehensive. The office automation of party and government organs pays great attention to the quality and solving ability of the scheme, the products in the scheme, the strength of its suppliers and the quality of follow-up services, so as to ensure that party and government organs can obtain continuous software value.

5. Strong customization and expansibility. Whether there is a flexible workflow definition system has become a key factor affecting the success of the official document circulation system. Party and government organs OA should provide comprehensive user-defined functions in organizational structure, form format, workflow, file management system, access rights, printing format, statistics and so on. Only when the user-defined items are rich, can the current and future office automation needs of various government agencies and units be well met. At the same time, the OA system of party and government version should adopt an open architecture, with independent functions of each module and standard interface, which can lay a good foundation for future system upgrade and expansion. According to the secondary development manual, government agencies can also use the built-in interface function of the system to carry out secondary development on their own.

6. Traces of file modification should be kept. In order to ensure the original information of official documents and determine the responsibility of official documents, the party and government organs OA need to be able to effectively track all kinds of modification behaviors and form a process tracking report with official documents. The system should integrate Word and WPS as file editing tools, so that each reviser's modification trace can be completely preserved in the process of posting.

The modification marks of different personnel should be distinguished by different colors, and information such as "Modifier's name" and "Modification time" can be marked in the modification area to ensure the seriousness and responsibility of file modification. The process manager can also monitor the processing of all circulating documents in the process in real time.

7. The office should be humanized. The OA system of party and government organs should be able to provide full-text handwritten annotations and electronic signatures comprehensively and effectively, and simulate the process and operation mode of official document processing in traditional office as much as possible. Especially for some senior leaders and old leaders, we can design and provide some humanized operation modes, such as handwritten full-text annotation technology, which can make the handwriting smooth and jagged, support the pressure of using a pen, make the expression and handwriting of leaders more detailed and smooth, suit their traditional approval habits, and prevent handwriting forgery and negation. Secondly, the system design and electronic signature system should have friendly interface, simple use and high security.

8. Open compatibility should be high. The OA official document system of party and government organs must be highly compatible with the main text editing software used by government organs, so that data can be transmitted smoothly between them. The official document system should be compatible with other systems, such as external administrative examination and approval, personnel information or salary information, which can be called freely, rather than isolated from each other. The networks of Party committees, governments, people's congresses, CPPCC and discipline inspection teams, as well as the central and local subordinate departments, should be interconnected and share resources, which is the development trend of party and government OA in the future.

9. Support mobile and telecommuting. With the advent of 3G mobile era, it has become a strong demand of party and government organs to work easily anytime and anywhere. Therefore, the OA version of the party and government organs should have strong functions of mobile office or off-site office. When a leader is on a business trip, he only needs to install the system in his mobile phone, PDA or notebook computer and use personal identification files, remotely access the office automation system of his unit through the network, check his to-do list and email, inquire about the latest information of his unit, approve and handle his own work, and win a thousand miles.

In a word, the OA version of the party and government organs must fully comply with the official document specifications such as the Regulations on Official Document Processing of Party Organs in China, Measures for Official Document Processing of State Administrative Organs, Official Document Format of State Administrative Organs, People's Republic of China (PRC) Archives Law and Official Document Filing Rules, and it has the characteristics of completeness, maturity, conciseness, multi-level security design, flexibility, customization, stability and reliability.

There are two options for software purchase, one is to buy a ready-made universal system, and the other is to find a software company to customize it.

For general use, please refer to Instant Office Star/. The operation is relatively simple, and it is still very useful in standardizing work and improving efficiency. Workflow process customization is convenient and simple, and permissions are clearly set. At the same time, there are electronic seals, trace preservation and handwritten signatures. There are various business models that can be customized, such as office supplies management module and so on. Besides, things like instant messaging, file transfer, broadcasting, Internet phone, notification, email, work log, attendance, work tasks, enterprise document center, network hard disk and so on can also be done. If deployed on the Internet, coupled with two-way SMS between OA and mobile phone, mobile office can basically be realized. Its instant messaging is similar to QQ and MSN, and it is quick to get started. The price is also very cheap. If you find a software company to customize the development, the price will be higher, ranging from tens of thousands to hundreds of thousands, depending on what level of company you are looking for.