What are the common knowledge of invitation etiquette?

In business communication, because of various practical needs, business people must send invitations to some contacts, invite them to participate in an activity, or visit us. Activities of this nature are called invitations by business etiquette.

In the folk, invitations are sometimes called invitations or invitations. From the perspective of communication, invitation is essentially a two-way agreement. When one party invites the other party or people to their own residence or other places for a date or to participate in certain activities, they should not act only on their own wishful thinking, but must obtain the consent and cooperation of the invited party. As inviters, we can't help ourselves, making much ado about nothing and asking for trouble, which is both troublesome and boring. As an invitee, you need to respond as early as possible according to your own interests and wishes. No matter the inviter or the invitee, we must treat the invitation as a formal business appointment, and we must never treat it lightly.

For the inviter, sending an invitation is just like sending a highly ceremonial notice. It should be polite, get a good response from the invited party, and conform to their respective identities and the status quo of the relationship between the two parties.

Generally speaking, there are formal and informal invitations. Formal invitations should not only pay attention to etiquette, but also try to impress the invited people, so they are often written. Informal invitation, usually expressed orally, is relatively informal.

Formal invitations include invitations, letters, faxes, telegrams, notes and other specific forms, which are suitable for formal business contacts. Informal invitations include face-to-face invitations, customer invitations and telephone invitations. More suitable for informal contact between business people. The former can be collectively called written invitation, and the latter can be called oral invitation.

According to the rules of business etiquette, formal invitation must be the main form of invitation in more formal business communication. So it is necessary to introduce it in detail.

In the form of formal invitation, invitation is the highest grade and is also the most commonly used by business people. All carefully arranged and organized large-scale activities and ceremonies, such as banquets, dances, commemorative meetings, celebrations, press conferences, business opening ceremonies, etc. Inviting guests by invitation will only be regarded as commensurate with their level.

Invitations, also known as invitations, generally consist of text and envelopes. Whether you buy printed products on the street or make them yourself, you must abide by the rules in format and text.

The paper used in the main body of the invitation is mostly delicate. It is made of thick paper folded in half. Take horizontal invitation as an example. After folding in half, the left outer side is mostly the cover, and the right inner side is the writing place of the text. The cover is usually red and marked with the word "invitation". The invitation can be red or other colors. However, people are forbidden to use yellow and black, which is usually not allowed. When writing on the invitation, you should use a pen or brush, and choose black and blue ink or ink. Bright inks such as red, purple, green and yellow are not suitable.

At present, the invitations used in business communication are basically horizontal invitations. Its writing is horizontal, from left to right and from top to bottom. In addition, there is a vertical invitation. Its style is to write vertically from top to bottom and from right to left. As a form of traditional culture in China, vertical invitations are mostly used for traditional folk communication and entertainment. So it's omitted here.

In the writing of invitation, it is usually necessary to include the form, time, place, requirements, contact information and inviter of the activity.

The text demonstration of the invitation note is scheduled for the afternoon of May 6th, 2008. At this time, a reception will be held in the Crystal Hall of Golden Horse Hotel in Qiancheng to celebrate the sixth anniversary of the establishment of Wuhuan Group. Please contact us at that time. The invitation is marked with the word "memorandum" at the bottom left to remind the invitee not to forget it at that time. Internationally, this is a common practice. Westerners usually use the French abbreviation "P.M." with the same meaning when marking "Memo".

Pay attention to the above model essay, and you may find that the name of the inviter is not signed at the end of the model essay, but in the middle. In fact, it is also allowed to stay at the end and indicate the invitation date.

In addition, the "name" of the invitee will not appear in the text, because the name is usually written on the envelope. It's ok if you "take the trouble" to write it again in the article. In the text, the word "invitation" may or may not exist.

The names of the invitee and the inviter are indicated in the text of the invitation letter. This is an invitation letter, dear Mr. Jiang Qin.

On the evening of June 6th 19, Miss Li Juan gave a farewell dinner to Dedaxi Tea House, No.8 Beijing Road, this city. I sincerely invite you to visit Zhou Shuping. Invitations used in foreign communication should be written in English. When writing, all letters should be capitalized, not segmented, not punctuated, and in the third person. This is its practice.

On the envelope of the invitation, the name of the invited person should be clearly and correctly written. This is to show respect for each other and to ensure timely delivery.

An invitation sent to others by letter is called a letter invitation. Compared with invitations, invitations are more casual, so they are mostly used between acquaintances.

Letters used to invite others should be based on invitations, but their wording should not be too restrictive. Its basic requirements are conciseness, explanation and friendliness. If possible, it should be printed and signed by the inviter. A more formal invitation letter is sometimes called an invitation letter or an invitation letter.

Attached is a sample invitation letter. Dear person in charge of Aohai Company:

" 1999? Beijing Civil New Products and Technologies Fair will be held in Beijing International Exhibition Center from May 8 to 28 this year. Welcome your company to sign up for the exhibition.

The registration time is from March/kloc-0 to March 20. The registration place is Garden Road B 10, and the Organizing Committee invites you to contact us:

The invitation letter of February 16, 2008 should not be too elegant in terms of framing or style. Its envelope is basically written in the same way as a letter.

Fax invitation refers to the invitation sent to the invitee by fax machine. In the specific format and writing, it is similar to the letter invitation. But because it uses modern communication equipment, the transmission speed is faster and it is not easy to lose. In addition, there is an email invitation, which is basically similar to fax.

An invitation by telegram means sending an invitation to the invitee by special telegram. Both telegram invitation and letter invitation require enthusiasm, friendliness, sincerity and proper wording. In addition, the telegram invitation requires higher accuracy and conciseness, which is determined by the form of the telegram itself.

The telegram invitation is quick and accurate. So it is often used to invite guests from different places. In the specific content, it is similar to the letter invitation.

In some cases, business people also use note invitations when making personal contacts. An invitation by note means to write the invitation on a note paper and then leave it or ask someone to bring it to the invitee. In the form of written invitation, it is the most casual. But because of this, it often makes the invitees feel kind and natural.

The content of the note invitation is to write something until it is clear. The paper it chooses should be clean and tidy.

Generally speaking, the notes used to invite others, whether left or brought to each other, should be sent together in an envelope. It is not appropriate to let invitations come and go naked.

In general, no matter what kind of written invitation to others, it must be as early as possible. Usually arrive at the other party at least one week in advance to prepare the other party. "Sharpen a gun at the last minute" and take the other side by surprise not only gives the other side a feeling of being forced to submit, but also shows great disrespect to the other side.

Mr. Liu's demonstration of inviting others with a note;

I hereby make an appointment with Yang Lin, director of Yuanda Group, to have a working lunch at Sichuan Hotel at noon 12 next Friday.

Please come here.

Any written invitation for Yang Qingqing to stay on the 2nd of last month will only be issued if the inviter considers it necessary after careful consideration. Therefore, in business communication, business personnel must promptly and correctly handle written invitations from any unit or individual. Whether you can accept the other party's invitation or not, you must treat the inviter with courtesy according to the norms of etiquette and give a clear and polite answer: either be invited or decline. Ignoring it, favoring one side over another, and acting rashly may bring trouble to yourself.

After receiving a formal invitation in the form of written notice, business people must believe that the inviter sincerely hopes that he can accept the invitation. The other party may value the reputation and status of our company, the identity and influence of the inviter himself, the good relationship between the other party and our company, and the good relationship between the other party and the inviter himself, or hope to take this opportunity to enhance and develop the relationship between two units or individuals ... Anyway, the invitation from the other party, especially the formal written invitation, is basically a sign of respect and friendship for us. "It is impolite to come and not go", so make a positive response after receiving the invitation.

The first step of positive response is to reply as soon as possible whether the inviter can accept his invitation.

In view of inviting more than one party at the same time, in order to make the inviter know about the appointment initiated by himself and avoid failure, any invited party should inform the other party of his decision as soon as possible after receiving the written invitation, regardless of whether the inviter has any regulations on the respondents, out of courtesy.

In fact, in order to understand the invitee's reaction to the invitation, many inviters have requirements for the invitee when they send out a written invitation, and they must reply whether the other party can be present.

Usually, similar regulations often appear in the writing of written invitations. For example, ask the invitee to "let me know if you are coming", "please reply if you can attend", "I look forward to your reply" and so on.

Sometimes, in order to ensure that the invitee accurately feeds back relevant information to the inviter, the specific contact information of the inviter should be provided to the invitee in detail at the lower left of the written invitation text. They usually include: contact telephone number, fax number, telex number, e-mail number (website), postal code, telegram registration, pager number, contact place and correspondence address, etc. These contents do not need to be listed one by one, and you can choose from them according to the specific situation. However, the telephone number for contact or consultation is essential in principle.

According to international practice, some formal invitations used in business dealings, especially invitations, are usually expressed by special phrases and abbreviations in English or French when writing the text.

For example, "Toremind" means "memo". Used in written invitation to remind the invitee to pay attention.

"R.S.V.P" means "I look forward to your reply whether you are present or not".

"Only regret" means "please reply if you can't attend".

When writing, these loanwords and abbreviations should generally be written at the lower left of the text. Some thoughtful business people often attach a special "reply card" when sending a written invitation to get to know the invitee. There is nothing on it except "accept the invitation" and "can't accept it". In this way, when the invitee replies, he only needs to "lift a finger", "select more than one" in the above two items, check one of them, or erase one of them, and then send it back to the inviter.

Just because you don't receive a "reply card" when you receive a written invitation doesn't mean you don't need to reply. The answer is necessary, just do it yourself.

The reply to a written invitation is usually in the form of a letter. In business etiquette, this is called reply. The reply basically needs to be written in person to show attention. If you print the reply, you should at least sign it yourself.

All replies, whether accepted or rejected, must be answered within three days after receiving the written invitation, and the sooner the better.

In the writing of reply, we should show respect and friendship to the inviter, and give a clear answer to the key question of whether we can accept the invitation. Don't avoid the reality, which makes people feel "difficult to understand the taste". If you refuse, just explain the reasons.

The specific format of the reply can refer to the written invitation sent by the inviter. In person, tone, wording, address, etc. It's not rude.

Presentation with invitation letter: Mr. Wu Liexing, Chairman and General Manager of Zhongdao Company, is very honored to accept the invitation of Mr. Yuan, President of Success Film and Television Advertising Company, and will attend the opening ceremony of Success Film and Television Advertising Company at 9: 00 am on October 20th, 65438.

I wish you good luck in opening your business.

When writing the letter of acceptance, it is necessary to repeat the relevant time and place in order to "check" with the inviter. You don't have to do this when writing a rejection letter.

After replying to inform the inviter of his decision to accept the invitation, he could not stand up at that time. This temporary "change of heart" will bring a lot of trouble to the inviter.

The reasons for refusing the invitation should be sufficient. Illness, business trip, advance appointment, etc. Can be used. When you refuse the invitation, don't forget to thank the inviter or wish him a complete success in organizing the activity.

Attached is a reply rejecting the invitation for demonstration. Dear Mr. Wang Youjia,

I regret to inform you that I will fly to Frankfurt, Germany for business talks tomorrow night, so I can't accept your invitation to attend the Spring Festival tea party held by your company at Portman Hotel.

Please forgive me and thank you.

The invitee shall, in principle, accept the post requirements specified in the written invitation and "act according to the rules".