How to reply to others

Directory method 1: reply to the message 1, and use a more casual language when sending the message. 2. Ask some open-ended questions, and then start a dialogue. 3. Don't send a short or one-word reply. 4. Use punctuation and expression to express your mood. 5. Please check the information before sending. 6. Don't send multiple messages continuously. 7. If the conversation is too much to be conveyed through information, it is recommended to call. Method 2: Interview 1. When someone talks to you, listen carefully. 2. Pay attention to the nonverbal signals sent by the speaker. When others are talking, don't think about how you should answer. 4. Wait for the other person to finish. Think about how you want to reply, so that you can speak confidently. 6. If you need clarification or more information, please ask. 7. When replying, make it clear directly. 8. Get ready. The other party may disagree with you. Method 3: reply to the email 1, and reply to the email within 48 hours. 2. Use professional titles when replying to emails. 3. Use less exclamation marks. Don't use weird fonts when writing emails. 5. Pay attention to whom your reply should be copied. 6. When you receive a mass email, decide who you should reply to. 7. Don't send an email to express your thanks unless necessary. 8. Before sending an email, please check the contents and recipients of the email. The way you reply to others will affect what others think of you. But fortunately, you can improve the way and time to reply to others by studying. If you talk to someone face to face, you must wait for the other person to say what he thinks before giving a thoughtful answer. When sending messages and chatting, you must follow some established rules in order to make the communication go smoothly. E-mail is a more formal way of communication, and you must follow some professional norms in order to deliver information effectively and reply to each other appropriately.

Method 1: reply the message.

1, when sending a message, use a more casual language. E-mails, letters and even face-to-face conversations can be more formal. Because the information is short in length and limited in content, it is more suitable to use relaxed language, giving people a more personal feeling. For example, you can use "pro" instead of "you", which is more intimate and gives people a relaxed feeling.

When sending messages, the requirements for punctuation are often much looser. For example, using commas in strict accordance with the rules will make the dialogue appear stiff and formal.

Don't take it for granted that sending messages and chatting are informal, but if the other person uses casual language, you should also use the same language style so that they can chat happily.

2. Ask some open-ended questions, and then start a dialogue. If you want to keep the short message chat going, ask some open-ended questions to get the other person to say more and express their views on something. If the question you ask will prompt the other person to answer with a short yes or no, then the conversation may end. For example, if you are talking with someone about a business problem, you can ask, "What do you think of this new project?"

If you want to know more about a person's views on a problem, try sending them a short message like this: "I agree with you, but what do you think is the reason?"

3. Don't send a short or one-word reply. The message should be relatively short, but a simple or sudden response will give people the feeling that you are angry with the other person or feel unhappy. If you are replying to other people's messages, send them a meaningful paragraph containing at least one or two long sentences. Sometimes, in the right context, it is completely acceptable to reply "yes". However, don't reply "yes", which is easy to make people feel rude.

Tip: If you speak concisely at ordinary times, it is reasonable to keep the same style when sending messages.

4. Use punctuation and expression to express your mood. Because short messages are cold words, people can only judge their mood or mood by short language. If you think your message is vague, you can clarify its meaning by punctuation and labels. For example, you can reply "I see, thank you. In this way, this message won't make people feel that you are angry with each other or indifferent.

Sometimes, hard times can make people feel that you are very unhappy. For example, "No, it isn't" sounds much better and calmer than "No, it isn't".

5. Please check the information before sending. Before clicking "Send Message", take a few seconds to quickly check whether there are any typos, and ensure that the message conveyed is correct and the tone is appropriate. Once the information is sent, it cannot be withdrawn! So you'd better have a look before you send it.

6. Don't send multiple messages continuously. Receiving multiple notifications and messages in a row will make the other party feel uneasy and unhappy. Instead of sending multiple short messages, send a long message that contains everything you want to say. If you forget to say one thing or want to clarify one thing, you can send another message.

If the other person doesn't return two messages in a row, he may not want to talk to you, or his mobile phone is not with him. Whatever the reason, it is best to give them some time and space to reply.

7. If the conversation is too much to be conveyed through information, it is recommended to call. The information should be simple and clear. If the conversation becomes too complicated at first, so that the message chat can't fully express your thoughts, then ask the other party if they can call you, so that you can discuss things in detail or thoroughly. You can send a message like this: "This matter will be explained more clearly on the phone. Please let me know if you can call, thank you! "

Method 2: Talk face to face.

1. When someone talks to you, listen carefully. Whenever someone talks to you, look them in the eye and pay attention to what they say to you. This shows that you are listening and understanding what they are saying. Concentrate on the speaker so that they will find it pleasant to talk to you.

If you can't hear clearly, come closer, or ask if you can find a quiet place.

2. Pay attention to the nonverbal signals sent by the speaker. Body language is as informative as oral language. When the other person is talking to you, observe their body language and judge how you should answer according to the observation results. For example, if the other person keeps looking around or fidgeting, they may be nervous or afraid. You should probably ask the other person what's wrong, instead of replying to what they say.

In addition, pay attention to the way they talk. If the other person is loud or aggressive, they may feel unhappy or angry about the conversation. You should probably take a different approach when replying, so as not to add fuel to the fire.

When others are talking, don't think about how you should answer. If you are too excited or anxious to reply before others finish, they will notice and may be unhappy about it. Wait until the other person has finished speaking, and you have heard everything they want to say, then start to organize the language and reply to each other. When others are talking, it is very impolite to interrupt others and express their views.

Tip: When the other person is talking, listen carefully and write down the main points you intend to reply in your mind, but don't turn a deaf ear to what they say in order to reply skillfully and quickly.

4. Wait for the other person to finish. When talking to a person, let the other person fully express his thoughts, and then you can reply. In this way, you have all the facts and information they want to convey, and you can make a thoughtful, wise and reliable reply. Sometimes, people will add a little information after speaking. For example, they might say, "Oh, wait, I forgot to say one thing." Let them finish what they want to say.

Think about how you want to reply, so that you can speak confidently. Take some time to consider all your information before replying. If your answer is one-sided, it may make the other person feel that you are not listening carefully. Taking time to think about what you should say also helps to give a wise answer.

6. If you need clarification or more information, please ask. If you don't hear clearly, or don't understand what the other person said, don't answer the other person with a little knowledge or incorrect understanding. Ask the other person what he said or what he meant, so that you can give them a meaningful reply. If you are not sure about the other person's purpose, or want them to explain their real intention before answering, ask an open-ended question, such as "What do you mean by that?"

If you don't hear or fully understand what the other person said, it's harmless to ask them to repeat it.

7. When replying, make it clear directly. Give a clear and confident reply after considering what the other person said and what you want to say. Don't show off your intelligence with vague or contradictory words. Everyone likes sincerity, so give each other a sincere reply and let them know that you care about them and understand them. Make sure their attention is on you in case you have to say it again.

Pay attention to whether anyone else wants to speak and give them a chance to speak.

Let the other person reply to what you said. Don't walk away or end the conversation immediately after it is over.

8. Get ready. The other party may disagree with you. Even if what you say is well thought out, the other party may still disagree. It doesn't matter! The other party may object or belittle you because of what you said, so just be prepared. Stay calm, and don't lose your temper if the other person wants to irritate you.

Allow the other party to state their views and opinions. Don't try to force the other party to accept your opinion.

Method 3: reply to the email

1, reply to the email within 48 hours. Out of courtesy and professionalism, you should reply to the email in time. It is not necessary to reply immediately, but it must not be delayed for two days. Even if the email has nothing to do with you or is sent in error, reply to the other party and let the other party know that you have the wrong person.

2. Use professional titles when replying to emails. E-mail is usually more formal than text messages or phone calls. When replying to an email, you should write "Hello" or "Hi" on your head, then pick up the other person's name and start writing the body of the email on a new line. If the person you reply to likes a title or asks you to call him by his first name, do as the other person asks. For example, the other party wants you to address them, omit their surnames and write "Dawei" instead of "Liu Dawei", as the other party wishes.

3. Use less exclamation marks. There should be no mistakes in grammar, spelling and punctuation in your email. However, using exclamation marks too much may make you look insincere or too excited. Use this punctuation mark only when appropriate. Exclamation marks are suitable for congratulating someone or expressing excitement, but if they are overused, they will lose their effect.

Don't use weird fonts when writing emails. Always use traditional fonts to make your email look more professional. Don't use color fonts or comic fonts when replying to emails. The traditional choices are 10 or 12, as well as Song Ti or TimesNewRoman fonts.

5. Pay attention to whom your reply should be copied. Cc is a very useful function when replying to an email, which allows others to join the discussion. However, unnecessarily imitating your boss or colleagues will make them feel unhappy or angry. If you need to add someone to the recipient list, you can choose BCC.

6. When you receive a mass email, decide who you should reply to. If you want to send a reply to everyone in the group information, please select "Reply to Everyone" when replying to the email. However, if you have to explain a specific topic or question to someone, just reply to that person directly. If the recipient of the email contains a large group of people and you only need to reply to a few people, only reply to these people when replying to the email.

7. Don't send an email to express your thanks unless necessary. There is no need to send an email that is not helpful for communication. Unless the sender asks you to confirm that you have received and understood the contents of the email, it is unnecessary and boring to say "thank you" by email.

Tip: If the sender sends you a read receipt, click the Send Receipt option to confirm that you have received the email.

8. Before sending an email, please check the contents and recipients of the email. Spelling or grammar mistakes will make your email look unprofessional. Before clicking Send, please take some time to check your reply to see if the spelling, grammar and recipient are correct. Don't expect the spelling checker to find all the mistakes.

Before sending, try to read your email aloud and hear how it feels.

When typing the recipient, the e-mail application usually automatically associates the e-mail address, which may cause you to accidentally send the e-mail to the wrong person.