If employees are found to use seals in violation of regulations, what are the good ways to manage company seals?

What is the current status of your company's seal?

"What document is stamped on the seal today?" "Who used the seal?" "Is the stamping procedure of this contract in compliance with the regulations?" "Does the branch have the right to change the seal information?" "Where is the contract seal now? Who is responsible? " …

These questions are the most concerned seal questions of many company management, but they are also the most difficult questions to answer.

I don't know what happened to the seal when I was on a business trip, not in the company, not in the branch office, and I didn't ask the person in charge!

The seal is related to the company's business dealings and reputation. Faced with the management of seals and the monitoring of their use status, enterprise managers are always worried.

In particular, financial institutions such as securities, banks and listed companies have strict regulations on the management and use of seals. If there are operations that do not meet the requirements, they may not only face legal disputes, but also be ordered by the CSRC to make rectification notices and face huge fines.

Contract lock can provide you with 7*24-hour seal monitoring service, intelligent marking of abnormal changes and automatic early warning reminder.

Now, even if the seal is not with me, any permission change, permission transfer, new seal making and seal use can be notified at any time, and the seal can be monitored in real time wherever it goes, and abnormal changes can be found at the first time.

How does the contract lock help you supervise the seal around the clock?

1. Create a process seal management system to ensure that the seal is controllable.

There used to be a seal management system, but there are many interference factors in the offline management and use of physical seals, so it is difficult to really implement them according to the regulations. There are often behaviors such as unauthorized stamping, blank stamping, chaotic stamping and unauthorized lettering.

In the seal management and use system built by the contract lock assistance organization, there is a strict authority and process approval system, which allows the organization to allocate the authority of seal management and use according to the seal management system, customize the business printing process, ensure that the seal cannot be touched or used without authorization, and make all seal operations conform to the system requirements and be in a controlled state.

2, automatically generate detailed records, operation traces, audit view at any time.

"Save the seal record" is one of the most basic seal management requirements, but the paper record sheet is easy to be tampered with, and there may be some phenomena such as missing the signature of the approver, which is not standardized enough.

Now all the seal-related operations and contract locks can help you automatically generate a log record, and the changes and usage of the seal can be automatically summarized, which can be understood by turning on the mobile phone. Not only is the information recorded completely and cannot be tampered with, but it is more convenient to read by mobile phone and supervise the seal.

3, seal abnormal situation automatic warning reminder, timely response and processing.

Many risk events related to seals are mostly due to the failure to find anomalies in time and intervene in time to solve them. It is difficult to find out the abnormal situation in time because the information is not obtained in time and there is no reminder.

In order to meet the regulatory needs of managers at any time and anywhere, Contract Lock has launched an early warning and reminding service for abnormal seals. You can set the warning conditions and handlers according to the requirements of seal management. If an early warning is triggered in the process of seal management and use, the system will automatically identify and mark the urgency of the early warning, and notify the manager to check the detailed problems through SMS, email and system messages. And handle it in time.

4, seal dynamic real-time notification, the first time to understand the seal.

In the past, the management wanted to know that the seal information was in a passive state, and they had to ask and check themselves to know the latest situation of the seal. There will always be a time difference.

Now, the contract lock can provide you with the dynamic "real-time notification" service of the seal. You can notify the seal administrator or legal person by SMS as soon as possible when you create a new seal, change the seal information, change the authority, use the seal, view the file or trigger the seal abnormality warning according to your own needs.

As long as the seal is used, the information is changed or there is a change warning, managers can receive SMS reminders at any time to monitor the seal dynamics in real time without missing important information.

Implement the seal management system, record the seal status, feed back the seal status, and find abnormal situations in seal management and use. All in one fully guarantees the compliance and safety of seals of medium and large institutions, meets the needs of leaders for 24-hour seal monitoring, and can grasp the seal dynamics in real time when they are away from business, company or branch.