How to write a reminder letter

how to write a model letter of payment

Payment letters are generally used in trade transactions. In international trade, for example, when trading with foreign customers, some customers cannot remit money in time, so there will be a phenomenon of payment letters.

however, when using a reminder letter, you need to be clear about how to write the reminder letter. Dunning letter is a kind of document that dunning unit inquires and collects the payment from the unit that has not paid the payment within the prescribed time limit.

overview of payment letter

payment letter has both commercial nature and legal connotation. Generally, it refers to a letter sent by the payee to ask the other party to pay the money when the other party is in arrears.

dunning letter format

A dunning letter can be written in a fixed form or as a memo. No matter which form it takes, it should generally include the following four contents:

Title and number: the title should be concise, and the words "dunning notice" and "collection and cleaning contact list" should be generally written. If the collection is urgent, you can add the word "urgent" before the title. Please indicate the number under the heading for easy inquiry and contact.

names and account numbers of both parties: the full names and account numbers of the dunning unit and the unit mentioned in the preceding paragraph should be correctly written. If necessary, the address and telephone number of the dunning unit and the name of the manager should also be written down. If the bank makes the dunning on its behalf, the full name and account number of both banks must also be stated.

Cui shou's contents should specifically and accurately indicate the reasons, dates, invoice numbers, the amount owed or the quantity and amount of goods, as well as the arrears of payment and goods.

generally, the handling suggestion is to set a payment term again, hoping that the other party will deliver the goods as soon as possible. At the same time, you can also tell the other party the measures to be taken if it is overdue again, such as stopping the loan or collecting overdue fines.

In short, the content of the dunning letter should be written clearly and concretely; Handling opinions should not only have the function of urging, but also conform to financial policies. The date, amount and account number written in the article should be accurate.

function of payment letter

inquiry: the payment letter can know the reasons of the other company's arrears in time and communicate information, so as to take corresponding countermeasures and measures to coordinate the relationship between the two parties.

collection: in order to accelerate capital flow, reasonable turnover and expand reproduction, the creditor will take collection measures for the intentional or unintentional default of payment of debts. Through dunning, we can recover the arrears in time and avoid or reduce economic losses as much as possible.

voucher: if the actual economic loss is caused to the creditor due to the default in payment, the dunning letter can also play the role of recording the voucher, that is, when the dunning unit wants to pursue the economic responsibility of the other party, the dunning letter can be used as a powerful voucher.

Conclusion

As a matter of fact, people who do foreign trade will use payment letters, so we need to pay attention to them. Especially for the merchants on eBay platform, it is necessary to know how to write the dunning letter, so as to better apply it to foreign trade business and be familiar with how to write the dunning letter, and avoid unnecessary disputes.

How to write a dunning letter

The structure of a dunning letter generally consists of five parts: the title and number, the name and account number of the dunning and defaulting unit, the collection content, the handling opinions and the signature.

(1) Title and number

If the collection is urgent, you can write the word "urgent" before the title. Generally, the title should be numbered, which is convenient for inquiry and contact, and it is also a powerful certificate once an economic dispute occurs and goes to court. Some of them are not numbered

(2) Names and account numbers of dunning and arrears units

The full names and account numbers of both units should be clearly and accurately written in the dunning letter. If necessary, the address and telephone number of the dunning unit and the name of the agent shall be stated. If the bank acts as a dunning agent, the names of the banks where both parties have opened accounts and the names and accounts of both parties must also be stated.

(3) Collection content

This is the main part of the collection letter, and the reason, date, invoice number, amount and situation of arrears between the two parties should be clearly, accurately and concisely written, so as to make the recipient clear about the situation and pay the money in time.

(4) handling opinions

the dunner puts forward handling methods and opinions on the dunning letter. This opinion is generally explained from the following three aspects:

① Require the defaulting households to explain the reasons for the default.

② Redetermine a payment term, hoping that the other party will pay the arrears in full and on time.

③ fines or other measures to be taken if the arrears are not returned within the time limit again.

(5) Signature

Attachment: model letter of dunning

*** (name of the other company):

Your company still owes our company RMB * * * * from * * to * * * on * * *, according to the agreement signed by both parties. Now your company has been overdue for * * days, which has seriously affected our company's capital turnover and production arrangements. Please remit the above overdue payment to our account (account name: * * * *; Bank of deposit: * * * *; Account number: * * *). Otherwise, the Company will take legal measures or entrust relevant recovery personnel to collect and solve the problem at home, which may have a bad influence on your company and damage your integrity image.

this is for your information.

I wish:

Shang Qi!

** * * company

* * year * * month * * day.